HomeMy WebLinkAbout2002-11-18 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE• November 18, 2002
PRESENT: Bob Davis, Joe Fennel, Ching Mong, Kevin Santos, and Marilyn Johnson.
ABSENT: Pat Gazzola and Curtis Shipley
The November meeting of the Advertising and Promotion Commission (rescheduled from
November 11 when a quorum was not present) was called to order at the Fayetteville Town
Center conference room at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Mong, second by Santos to approve the minutes of the October 11, 2002 meeting.
Motion carried.
FINANCIAL REPORT
Marilyn reported that total collections for October were $126,802.28 a 9.53% increase.
No one was present from the accounting firm to present financials.
DIRECTOR'S REPORT
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Marilyn Johnson reviewed activities for the month of October. She expressed appreciation to
Commissioners who worked for the defeat of Amendment 3.
CONVENTION AND VISITORS BUREAU REPORT
Allyson Twiggs reviewed CVB activities. Homebuilders again have their Show in the old Food
For Less building on 6th Street. The CVB's Trick or Treat on the Square was a success. It was
developed as a result of CVB Advisory Board suggestion. Allyson will attend the Arkansas
Cattlemen's Association convention this weekend in Ft. Smith. She is working on a Music
Festival with various venues and genres. An article on Fayetteville will be featured next month
in Meetings South as a result of an interview with Manlyn and Allyson.
TOWN CENTER REPORT
Denise Bembenek reviewed the Town Center activities. CityScapes magazine reader's poll
named the Town Center the "Best Meeting and Special Event Meeting Venue". The Town
Center has negotiated contracts with the University of Arkansas and Wal-Mart, which will make
booking their events easier. The Fulbright Guest Series - German and American Celebration was
a great success. A letter has been written to Richard Alderman re: air conditioning umts.
AGENCY REPORT
Michael Clark with Sells/Clark, Inc indicated that they would present their media plan for 2003
next month. The Lights of the Ozarks media has been placed.
• OLD BUSINESS
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Alcohol Lease and Concession Contract
Denise reviewed the contract with changes made as suggested by Commissioners. Item 4.1
Revenues to Fayetteville Town Center is weighted proposal (a minimum of 3% with mean drink
price). This contract will get someone in the Town Center to run the liquor service, will take the
Town Center out of the picture, and doesn't price the Town Center out of the liquor business.
Moved by Davis, second by Mong to approve the RFQ and proposal with Denise and Marilyn
setting the deadline for the proposal submission. Motion carned.
Date for Special Project Presentations
Commissioners agreed on December 2 at 2:00 p.m. for presentations.
NEW BUSINESS
Proposed 2003 budgets
Marilyn reviewed items on Town Center, CVB and A & P budgets for 2003. Budgets will be
voted on at December meeting.
There being no further business, the meeting was adjourned.
Respectfully submitted,
PKIALITJ 904-4
Marilyn Johnson
Director, Convention and Visitor Development