HomeMy WebLinkAbout2002-11-18 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION DATE• November 18, 2002 PRESENT: Bob Davis, Joe Fennel, Ching Mong, Kevin Santos, and Marilyn Johnson. ABSENT: Pat Gazzola and Curtis Shipley The November meeting of the Advertising and Promotion Commission (rescheduled from November 11 when a quorum was not present) was called to order at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Mong, second by Santos to approve the minutes of the October 11, 2002 meeting. Motion carried. FINANCIAL REPORT Marilyn reported that total collections for October were $126,802.28 a 9.53% increase. No one was present from the accounting firm to present financials. DIRECTOR'S REPORT • Marilyn Johnson reviewed activities for the month of October. She expressed appreciation to Commissioners who worked for the defeat of Amendment 3. CONVENTION AND VISITORS BUREAU REPORT Allyson Twiggs reviewed CVB activities. Homebuilders again have their Show in the old Food For Less building on 6th Street. The CVB's Trick or Treat on the Square was a success. It was developed as a result of CVB Advisory Board suggestion. Allyson will attend the Arkansas Cattlemen's Association convention this weekend in Ft. Smith. She is working on a Music Festival with various venues and genres. An article on Fayetteville will be featured next month in Meetings South as a result of an interview with Manlyn and Allyson. TOWN CENTER REPORT Denise Bembenek reviewed the Town Center activities. CityScapes magazine reader's poll named the Town Center the "Best Meeting and Special Event Meeting Venue". The Town Center has negotiated contracts with the University of Arkansas and Wal-Mart, which will make booking their events easier. The Fulbright Guest Series - German and American Celebration was a great success. A letter has been written to Richard Alderman re: air conditioning umts. AGENCY REPORT Michael Clark with Sells/Clark, Inc indicated that they would present their media plan for 2003 next month. The Lights of the Ozarks media has been placed. • OLD BUSINESS • • Alcohol Lease and Concession Contract Denise reviewed the contract with changes made as suggested by Commissioners. Item 4.1 Revenues to Fayetteville Town Center is weighted proposal (a minimum of 3% with mean drink price). This contract will get someone in the Town Center to run the liquor service, will take the Town Center out of the picture, and doesn't price the Town Center out of the liquor business. Moved by Davis, second by Mong to approve the RFQ and proposal with Denise and Marilyn setting the deadline for the proposal submission. Motion carned. Date for Special Project Presentations Commissioners agreed on December 2 at 2:00 p.m. for presentations. NEW BUSINESS Proposed 2003 budgets Marilyn reviewed items on Town Center, CVB and A & P budgets for 2003. Budgets will be voted on at December meeting. There being no further business, the meeting was adjourned. Respectfully submitted, PKIALITJ 904-4 Marilyn Johnson Director, Convention and Visitor Development