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HomeMy WebLinkAbout2002-10-11 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION • DATE: October 11, 2002 PRESENT: Bob Davis, Joe Fennel, Pat Gazzola, Ching Mong, Kevin Santos, Curtis Shipley, and Marilyn Johnson. ABSENT: John Gilliam The regular meeting of the Advertising and Promotion Commission was called to order at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Davis to approve the minutes of the September 9, 2002 meeting. Motion carried. FINANCIAL REPORT Tom Lonon reviewed the financials for the Town Center and the A & P Commission for August and September. Shipley moved to approve financials, second by Gazzola. Motion carried. Marilyn reported that total collections for September $131,412,37 a 13.52% increase. • Kit Williams reported that $6,948.37 was collected in September. A total of $94,467.19 was collected in the last ten months. • DIRECTOR'S REPORT Marilyn Johnson reviewed activities for the month of September. A photo shoot with Arkansas Department of Parks and Tourism was successfully completed. Manlyn is working with Hometown Directory to have David Miller Lights of the Ozarks painting on the cover of the 2003 book. She met with Nancy Smith of the City regarding new city auditors and procedures. Joyce Wood was hired to man the Airport Information Booth. She and Allyson spoke to the University Tourism class. CONVENTION AND VISITORS BUREAU REPORT Allyson Twiggs reviewed CVB activities for conventions, group tours, relations with local tourism providers, corporate and University business. A copy of her report is in the September agenda. We have received All-Star Games and Coach's Clinic for the next five years. A CVB Advisory Committee meeting has been set. TOWN CENTER REPORT Denise Bembenek reviewed the Town Center annual report to the city council. Commissioners asked that Richard Alderman put manufacturers and installers on notice that the HVAC remains a warranty issue. Town Center has 17 events in 15 days to close out October. Every weekend from Thanksgiving through Christmas is booked. 2 AGENCY REPORT • Brian Clark with Sells/Clark, Inc reminded Commissioners that HMR collections are up 16%. They are working with updating the fall photos. The website is getting phenomenal traffic. A pop-up page has been added to track traffic. Bnan distributed the October 14 issue of Business Week In the article, "Pockets of Prosperity", Fayetteville is listed as one of the Dazzling Dozen. Lights of the Ozarks placement has been finalized and placed. • • OLD BUSINESS Amendment 3 — Removing the tax on food and medicine Manlyn explained the effect that this tax will have on state and local funding. The HMR tax could be in jeopardy by as much as 90%. Moved by Shipley, second by Mong that the A & P Commission oppose the passage of Amendment 3 because of its detrimental effects. Alcohol Service Lease and Contract Denise presented proposed contract Subcommittee met and some changes in language were suggested. The A & P will review rates of local providers to determine mean pricing for alcohol. Denise will incorporate changes for Commission approval in November. NEW BUSINESS Contract with City to maintain Plaza Gardens Moved by Shipley, second by Mong to approve five-year contract at the same rate. Motion carried. Date for Funding Requests presentations October 29 at 1:00 p.m. was scheduled as date for presentations to A & P Commission acting as a Committee of the Whole. Allocation for capital expenditures Marilyn requested that the Commission approve $24,400 for the following: Glass for conference table, artificial plants for lobby, a reach -in refrigerator, a safe, bistro tables, a walk-in cooler, a range top grill, laminator, and a dumpster cart. Moved by Shipley, second by Mong to approve the request. Motion carried. ANNOUNCEMENTS Resignation of John Gilliam Commissioners were informed that John Gilliam had expressed that he would be unable to complete lus term on the A & P Commission. The vacancy will be advertised. There being no further business, the meeting was adjourned. Respectfully submitted, • Marilyn Johnson Director, Convention and Visitor Development 3