HomeMy WebLinkAbout2002-07-15 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION DATE• July 15, 2002 PRESENT: Bob Davis, Joe Fennel, Pat Gazzola, Kevin Santos, Curtis Shipley, and Marilyn Johnson. ABSENT: John Gilliam The regular meeting of the Advertising and Promotion Commission was called to order at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Davis to approve the minutes of the June 10 meeting. Motion carried• FINANCIAL REPORT Gail Foster representing Scarbrough and Murtishaw reviewed the financials for the Town Center and the A & P Commission for June. Gazzola moved to approve financials for June, second by Shipley. Motion carried. Marilyn Johnson reported that total collections for June were $128,997.90, a 21.48% increase. • Including new collections of $6,321.79. • City attorney Kit Williams presented the report of the City Prosecutor's office regarding delinquent HMR collection action through his office. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed Convention Development report. Highlights included American Lung Clean Air Challenge Bike Tour from Van Buren to Fayetteville, new First Night director Jim Mitchell, All Star Festival and Coach's Clinic BEST for Arkansas has been postponed because of not being able to raise sufficient funding. Year End Warranty checklist was completed with Nabholtz and Wittenberg, Delony and Davidson by Denise and Marilyn. Allyson Twiggs, CVB Manager was introduced. Phyllis Tucker will be the Tourism coordinator for the CVB. TOWN CENTER REPORT Denise Bembenek reported that 16 events had been held in the Town Center during May. Contracted sales for the month were $12,194.20. "Gear and Beer" event has been postponed because of a similar event in Springdale in August. Transition has been in progress for Sales Manager Keith Lee and Jamey Goddard who were introduced to Commissioners. AGENCY REPORT • • • Brian Clark with Sells/Clark, Inc. said inquiries from 2 publications, Family Circle and Parade, are not performing this year. The Agency will continue to monitor this. Historic Walking Tour is in process. OLD BUSINESS None NEW BUSINESS Approval of Lease Agreement with Chamber of Commerce Marilyn reviewed provisions of Lease Agreement between the Chamber of Commerce and the A & P Commission for space foe CVB. Moved by Shipley, second by Davis to approve the lease agreement. Motion carried. Approval of Award of Bids for computer system Two bids were received GCM - $8,679.95 AAA Business Machines - $8,052.00 Marilyn recommended approval of low bid. Moved by Santos, second by Shipley to award bid to AAA Business Machines. Motion carried. Approval of Award of bid for printing The following bids were received Copy Mart $705.00 Insty-Prints 958.25 Calvert McBride 1,292.49 Just -Us Printers 846.00 Marilyn recommended approval of low bid. Moved by Mong, second by Gazzola to award bid to Copy Mart for $705.00. Motion carried. The A & P Commission will not meet in August. There being no further business, the meeting was adjourned. Respectfully submitted, n1,044) 914144-4-6-r-1 Marilyn Johnson Director, Convention and Visitor Development