HomeMy WebLinkAbout2002-06-10 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION
DATE: June 10, 2002 -
PRESENT: Bob Davis, Joe Fennel, Pat Gazzola, John Gilliam, Kevin Santos, Curtis Shipley,
and Marilyn Johnson.
ABSENT: None
The regular meeting of the Advertising and Promotion Commission was called to order at the
Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Shipley, second by Santos to approve the minutes of the May 13 meeting. Motion
carried.
FINANCIAL REPORT
Marilyn Johnson reviewed financials prepared by Tom Lonon from Scarbrough and Murtishaw
for the Town Center and the A & P Commission for May. Shipley moved to approve financials
for May, second by Gazzola. Motion carried.
Marilyn Johnson reported that total collections for May were $115,353.53, a 16.93% increase.
New collections were $4,461.51.
City attorney Kit Williams presented the report of the City Prosecutor's office regarding
delinquent HMR collection action through his office. Collection efforts for the month between
the two offices are $4,214.51.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed Convention Development report.
Conventions and meetings included Ozark Charity Horse Show, upcoming Coach's Clinic and
All-Star Festival. Three bus tour groups visited Fayetteville. America in Bloom is expecting
judges in town July 22-23.
TOWN CENTER REPORT
Denise Bembenek reported that 12 events had been held in the Town Center during May
including WRMC general staff meeting and several proms. Contracted sales were in the amount
of $24,773.47. She announced the development of an Autumnfest event called "Gear and Beer".
AGENCY REPORT
Brian Clark with Sells/Clark, Inc. addressed the January - May inquiries for the Commission. He
presented a comparison of insertions versus last year. Consensus was that because of later
insertion, inquiries are also rummng later from Family Circle and USA Weekend. Brian
introduced Michael Clark, who is manning the Fayetteville office.
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• OLD BUSINESS
Convention Visitor Bureau
Marilyn Johnson presented recommendations endorsed by the Tourism Advisory Committee
regarding the establishment of a Convention Visitor Bureau.
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Those recommendations are:
1. Convention Visitor Bureau as an entity will be a direct report to A & P Commission
through Director.
2. A CVB Manager and Tourism Coordinator should be hired by July 1. Tourism
Advisory Committee will review resumes and narrow applicants to three Marilyn
will hire.
3. The CVB will office at the Chamber of Commerce for 6 months. A review will be
held at that time.
4. Attached budget was recommended.
5. CVB Manager will establish tourism Advisory Committee. Their responsibilities will
be developed in the first six months of operation of CVB.
Moved by Shipley, second by Davis to accept the recommendations of the Advisory Committee
including budget recommendations. Motion carried
NEW BUSINESS
Letter of Appreciation
Fennel asked Marilyn to draft a letter of appreciation to attorneys who represented all parties in
the Town Center lawsuit. Moved by Fennel to have all Commissioners sign the letter, second by
Davis. Motion carried. Letter signed.
OTHER BUSINESS
Fennel emphasized the importance of Wal-Mart shareholders being in town to the Fayetteville
economy. He also announced the upcoming All-Star event and Coach's Clinic, which was
pulled from Conway and North Little Rock.
Commissioners discussed the city's new glass recycling operation and its impact on restaurants
and benefit to recycling.
There being no further business, the meeting was adjourned.
Respectfully
submitted,
Marilyn Johnson
Director, Convention and Visitor Development
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