HomeMy WebLinkAbout2002-06-10 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION DATE: June 10, 2002 - PRESENT: Bob Davis, Joe Fennel, Pat Gazzola, John Gilliam, Kevin Santos, Curtis Shipley, and Marilyn Johnson. ABSENT: None The regular meeting of the Advertising and Promotion Commission was called to order at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Santos to approve the minutes of the May 13 meeting. Motion carried. FINANCIAL REPORT Marilyn Johnson reviewed financials prepared by Tom Lonon from Scarbrough and Murtishaw for the Town Center and the A & P Commission for May. Shipley moved to approve financials for May, second by Gazzola. Motion carried. Marilyn Johnson reported that total collections for May were $115,353.53, a 16.93% increase. New collections were $4,461.51. City attorney Kit Williams presented the report of the City Prosecutor's office regarding delinquent HMR collection action through his office. Collection efforts for the month between the two offices are $4,214.51. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed Convention Development report. Conventions and meetings included Ozark Charity Horse Show, upcoming Coach's Clinic and All-Star Festival. Three bus tour groups visited Fayetteville. America in Bloom is expecting judges in town July 22-23. TOWN CENTER REPORT Denise Bembenek reported that 12 events had been held in the Town Center during May including WRMC general staff meeting and several proms. Contracted sales were in the amount of $24,773.47. She announced the development of an Autumnfest event called "Gear and Beer". AGENCY REPORT Brian Clark with Sells/Clark, Inc. addressed the January - May inquiries for the Commission. He presented a comparison of insertions versus last year. Consensus was that because of later insertion, inquiries are also rummng later from Family Circle and USA Weekend. Brian introduced Michael Clark, who is manning the Fayetteville office. 2 • OLD BUSINESS Convention Visitor Bureau Marilyn Johnson presented recommendations endorsed by the Tourism Advisory Committee regarding the establishment of a Convention Visitor Bureau. • • Those recommendations are: 1. Convention Visitor Bureau as an entity will be a direct report to A & P Commission through Director. 2. A CVB Manager and Tourism Coordinator should be hired by July 1. Tourism Advisory Committee will review resumes and narrow applicants to three Marilyn will hire. 3. The CVB will office at the Chamber of Commerce for 6 months. A review will be held at that time. 4. Attached budget was recommended. 5. CVB Manager will establish tourism Advisory Committee. Their responsibilities will be developed in the first six months of operation of CVB. Moved by Shipley, second by Davis to accept the recommendations of the Advisory Committee including budget recommendations. Motion carried NEW BUSINESS Letter of Appreciation Fennel asked Marilyn to draft a letter of appreciation to attorneys who represented all parties in the Town Center lawsuit. Moved by Fennel to have all Commissioners sign the letter, second by Davis. Motion carried. Letter signed. OTHER BUSINESS Fennel emphasized the importance of Wal-Mart shareholders being in town to the Fayetteville economy. He also announced the upcoming All-Star event and Coach's Clinic, which was pulled from Conway and North Little Rock. Commissioners discussed the city's new glass recycling operation and its impact on restaurants and benefit to recycling. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson Director, Convention and Visitor Development 3