No preview available
HomeMy WebLinkAbout2002-05-13 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION DATE: May 13, 200L PRESENT: Ching Mong, Bob Davis, Joe Fennel, Pat Gazzola, Kevin Santos, Curtis Shipley, and Marilyn Johnson. • • ABSENT: John Gilliam The regular meeting of the Advertising and Promotion Commission was called to order at the Fayetteville Town Center conference room at 2:00 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Davis to approve the minutes of the April 8 meeting. Motion carried. FINANCIAL REPORT Tom Lonon from Scarbrough and Murtishaw reviewed the financials for the Town Center and the A & P Commission for April. Shipley moved to approve financials for April, second by Gazzola. Motion carried. Marilyn Johnson reported that a refund check from C. C. E. bonds in the amount of $212,859.37 had been received. Total collections for April were $126,005, a 17.07% increase. New collections were $6,05.37, which is a 5.6% increase without new collections. City attomey Kit Williams presented the report of the City Prosecutor's office regarding delinquent HMR collection action through his office. Collection efforts for the month are over $14,000. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed Convention Development report and Town Center report. Conventions and meetings included an International Students Reunion and the Rotary Girl's Softball Tournament. Grand Opening of Boston Mountains Scenic Loop has allowed a special cooperative advertising opportunity to produce a Scenic Loop brochure. Keep Arkansas Beautiful awarded the Town Center and Square Gardens an award. First Night has been assisted in re -organizational efforts. The University Dinosaurs exhibit has had over 4,000 in attendance thus far. TOWN CENTER REPORT Denise Bembenek reported that 12 events had been held in the Town Center including the Human Resources Conference and the Hutchinson Fund Raising Dinner with Vice President Chaney, 5 proms and the American Heart Association Gala. AGENCY REPORT Z • • • Brian Clark with Sells/Clark, Inc. addressed the inquiries issue for the Commission. He is working on an ad tracking component of the website for updating the site. Brian reviewed the progress of Sells/Clark in the last 4 months. NEW BUSINESS Convention Visitor Bureau Marilyn Johnson reported back to the Commissioners regarding the establishment of a Convention Visitor Bureau. A group of Tourism Partners has been meeting to develop CVB concept. Marilyn presented the Mission Statement recommended by the Tourism Partners Advisory Group. Moved by Santos to modify the mission statement by adding "contributions to Fayetteville's economy by ...", second by Shipley. Motion carried. Mission statement adopted as follows: To maximize the contribution of tourism to Fayetteville's economic growth by strengthening the community's hospitality tourism and convention industry by attracting individual visitors, conventions, meetings, group tours, and through special events introducing visitors to the "Fayetteville experience". Marilyn recommended that a Convention Visitor Bureau Manager and a Tourism Coordinator be hired to start July 1. Proposals for housing the CVB were received from the Chamber of Commerce and the Washington County Historical Society. Marilyn recommended that the proposal from the Headquarters House be accepted. Moved by Santos that the staffing, organizational structure (501C or under the A & P Commission) and location be reviewed by the Advisory Group and that the A & P Commission meet following that to adopt the recommendations, second by Shipley. Motion camed. Sale of Tokens for Parking Deck Moved by Shipley to extend the sale of tokens for 3 more months, second by Santos. Motion carried Elevator maintenance contract Quotes were received from Thyssen Krupp ($750/mo), Otis Elevators ($757.08), and KONE ($827.66) for a five-year maintenance contract on the elevators. Denise recommended that the low bid be accepted from Thyssen Krupp and because the current tech has an established relationship and experience with the FTC staff and the elevator equipment. Moved by Shipley, second by Davis. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, Director, Convention and Visitor Development 3