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Home My WebLink About2002-03-11 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION DATE: March 11, 2001— PRESENT: Bob Davis, Pat Gazzola, Ching Mong, Curtis Shipley, and Marilyn Johnson. ABSENT: Joe Fennel, John Gilliam, and Kevin Santos The regular meeting of the Advertising and Promotion Commission was called to order at the Fayetteville Town Center conference room at 2:00 p.m. by Commissioner Curtis Shipley. • • MINUTES Moved by Gazzola, second by Mong to approve the minutes of the February 11 meeting. Motion carried. FINANCIAL REPORT Gail Foster from Scarbrough and Murtishaw reported that the financials for the Town Center and the A & P Commission for February were not ready. She reported that she would deliver financials to the Town Center on Tuesday. Marilyn will mail them to Commissioners. City attorney Kit Williams presented the report of the City Prosecutor's office regarding delinquent HMR collection action through his office. Collection efforts are at 95%. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson presented the Convention and Visitor Development monthly report. The Brumley Gospel Sing has been successfully moved from the Tyson complex to Barnhill arena. Marilyn arranged the Governor's Community Forum Luncheon at the Town Center as well as the schedule for the First Lady the same day. Approximately 450 attended the luncheon. The trip to Travel South was most successful. Marilyn had appointments with 24 buyers. Kaleo Tours (Oklahoma City) has scheduled 3 motor coaches for May. Terry's Tours (Houston) wants to being in approximately 50 coaches next year. Texas Travel (Denson, Texas) has a group scheduled in April. Cherokee Friends (Park Hill, OK) will be bnnging a group in June. Grand Opening of Boston Mountains Scenic Loop is scheduled for April 26 at 10 a.m. A group of Travel Writers was hosted on a FAM tour. April 6 is scheduled for a tree give-away on the Town Center plaza in conjunction with Farmer's Market opening day. Denise Bembenek presented the Town Center monthly report. February was a slow month. American Express capabilities were added to credit card capabilities. She is working with the UARK Bowl that should be a complementary facility for the Town Center. 56 contracts have been contracted for this year. Acoustic Tile Solutions for Exhibit Hall — In order to comply with fire regulations, the spnnkler heads must be lowered as the acoustic panels are installed. Moved by Davis, second by Gazzola to waive competitive bidding requirements for fire protection under the ceiling panels to Simplex Grinnell of Springdale for $8,967.00. Motion carried. • • • Parking Tokens — Thus far, 110 tokens have been sold. A programmable timer which will raise the parking arm at 5 am on Saturdays and lower it a 5 pm has been installed on the parking system. Denise distributed marketing materials that have been sent out this month for the Town Center. She is working with staff, Cox Communications, and DDEP to plan a children's event for the fall in conjunction with Autumnfest. AGENCY REPORT Brian Clark with Sells/Clark, Inc. reported that Marilyn had been working with staff on the marketing concept. Brian presented an oversized %4 page four-color ad and brochure cover layout for Dining and Lodging Guide. They are on schedule to finish the art this week for the Dining Guide and go to the printer this week. OLD BUSINESS Agenda item covered under Denise's report. NEW BUSINESS Governor's Conference on Tounsm Marilyn reported that the Town Center had been nominated for the Community Tourism Development Award. There are three finalists. The award will be presented at the Govemor's Conference on Tounsm on March 19 in Springdale. Fill Commissioners term expiring 4/1/06 Two applications were received, Pat Gazzola and Ann Gray. Ms. Gray was ineligible for appointment because she is not the owner or manager of a hotel, motel, or restaurant. Moved by Davis, second by Pat Gazzola to recommend Pat Gazzola to City Council for ratification. Motion carried. OTHER BUSINESS Bootsie Ackerman to Conference Shipley presented a request from City Hall to send Bootsie Ackerman to New York to a conference "Developing Retail and Entertainment Destinations" on March 25-26. Moved by Mong, second by Gazzola to agree to spend up to $1200 and split costs with City. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, 11)1(447)1 (1)4/Liat. Manlyn Johnson Director Convention and Visitor Development 3