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HomeMy WebLinkAbout2002-01-14 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION DATE: January 14, 2002 - PRESENT Bob Davis, Pat Gazzola, John Gilliam, Ching Mong, Curtis Shipley, Kevin Santos, and Marilyn Johnson. ABSENT: Joe Fennel The regular meeting of the Advertising and Promotion Commission was called to order at the Fayetteville Town Center conference room at 2:00 p.m. by Commissioner Curtis Shipley. MINUTES Moved by Gazzola, second by Davis to approve the minutes of the December 10 meeting. Motion carried. FINANCIAL REPORT Marilyn Johnson reviewed the financial report for December. Collections for the month were the largest ever collected in a month, up 28.84% with total collections of $125,971. This figure includes $14,000 in delinquent collections. Year to date collections total $1,316,096, a 4.93% increase. December expenses were $61,654, with largest expenditures for Town Center equipment and furnishings and Town Center operating expenses. City attorney Kit Williams presented the report of the City Prosecutor's office regarding delinquent HMR collection action through his office. Kit will check to see if the restaurants paid individually for the first two Razorback games. Moved by Gazzola, second by Santos to approve the financial report. Motion carried. Commissioners requested accountant to be here at the next meeting to present balance sheet and explain new procedures. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson presented the Convention and Visitor Development annual report. Town Center Activity Denise Bembenek reviewed activities related to Town Center year end figures — 98 contracted events and $140,688.90 in contracted event sales. AGENCY REPORT Brian Clark with Sells/Clark, Inc. presented the 2002 Marketing Report. They have done a situational analysis, established objectives and 10 specific goals for 2002. Internet marketing will be targeted and tracked through a splash page on the website which will direct the visitor and we will know from which publication the inquiry originated. Davis moved, Mong seconded to approve the 2002 media recommendations. Motion carried. 2 • OLD BUSINESS Additional Acoustical Treatment of Exhibit Hall When Michael Green of Green Anderson Engineering calculated the acoustical solution for the Town Center Exhibit Hall, it was much worse than anticipated. Richard Alderman has redrawn panels to meet acoustical numbers provided by Green. Procedures are being followed to go out for bids on ceiling cloud and wall panels including installation. Lights of the Ozarks Funding Request Marilyn has scheduled a meeting with Connie Edmonston, Parks and Recreation Director, to discuss new plans for Lights since the Parks Department will be in charge of putting lights up this year. The request will be held until after that meeting. NEW BUSINESS Letter from Off Street Parking Development District Following discussion of the letter, Curtis Shipley requested that we find cost of a pay -as -you -exit system. Sharon Crosson will present figures at the next meeting as well as a survey of empty spaces. Renew contract with City for Parking Deck leases/maintenance Moved by Santos, second by Gilliam to renew the contract for parking deck leases and maintenance with the City. Motion carried. Budget adjustments for 2001 Commissioners requested that the budget accounts and fund amounts be presented at the next meeting. OTHER BUSINESS SEC and NCAA Indoor Track Championships Moved by Gazzola, second by Santos tb sponsor the track championship through a premium package. Motion carried. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson Director Convention and Visitor Development 3