HomeMy WebLinkAbout2001-11-12 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: November 12, 2001
PRESENT: Bob Davis, Joe Fennel, Pat Gazzola, John Gilliam, Ching Mong, Curtis Shipley,
Kevin Santos, Denise Bembenek, and Manlyn Johnson.
ABSENT: None
The regular meeting of the Advertising and Promotion Commission was called to order at the
Fayetteville Town Center conference room at 1:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Davis, second by Santos to approve the minutes of the October 8 meeting. Motion
carried.
FINANCIAL REPORT
Marilyn Johnson reviewed the financial report for October. Collections for the month were up
9.40% with total collections of $115,771. Year to date collections total $1,069,843, a 2.93%
increase. October expenses were $81,245, with largest expenditures for Town Center furniture,
fixtures and equipment. Moved by Shipley, second by Davis to approve the financial report.
Motion carried.
• CONVENTION AND VISITOR DEVELOPMENT REPORT
•
Marilyn presented the Convention and Visitor Development report. Inquiries are down from
2000. Activities are being finalized for Lights of the Ozarks activities.
Town Center Activity
Denise reviewed activities related to Town Center — 88 contracted events and $118,095.90 in
contracted event sales. Year to date collections are $83,965.62. Town Center is booking some
return business, such as Ozark Cooperative Warehouse and Lewis Auto Group. We are meeting
with Richard Alderman on Tuesday regarding the sound issues in Dogwood and Mockingbird
rooms.
OLD BUSINESS
2002 Funding Requests
Moved by Santos, second by Davis to approve Committee recommendation for special projects
for 2002 for $149,106. Motion carried.
Parking Update
Marilyn reported that $11,314.92 in parking revenues has been received including $9,239.92 in
leases. Moved by Shipley, second by Mong to approve parking report. Motion carried.
• Plants for Lobby
Moved by Santos, second by Shipley to approve a contract with Westwood Gardens for plant
rental and maintenance for $195 a month. Marilyn will attempt to negotiate a 30 -day trial
period.
•
•
Printing Costs
Moved by Gazzola, second by Davis to award printing bid to Copy Mart for $1,356.00. Motion
carried.
Accounting Bid Proposals
Moved by Shipley, second by Santos to award Accounting contract to Scarbrough and
Murtishaw. Motion carried.
RETREAT
Ted Webber led the Commissioners in discussion of mission statement as a basis for the
implementation plan for the Fayetteville Convention and Visitors Bureau.
NEW BUSINESS
Advertising Agency RFO's
Four agencies will be asked to make 15 -minute presentations on Tuesday, November 27 at 1:00
p.m. They are Forza, Sells/Clark, Taylor Mack, and Wallace. Agencies should answer the
following:
1. Who are you?
2. Are you local and can you do business for us?
3. How can we be more effective?
4. What can you do to for us9
Employee Benefits Proposals
Staff was asked to contact Blue Cross directly and prepare a comparison sheet and
recommendation for Commissioners to make decision at November 27 meeting.
Town Center Policies and Procedures
Moved by Shipley, second by Gilliam to approve Policies and Procedures. Motion tamed.
There being no further business, the meeting was adjourned.
Respectfully submitted,
heieuttird 940-4
Marilyn Johnson
Director
Convention and Visitor Development