HomeMy WebLinkAbout2001-06-11 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION
DATE: June 1 I, 2001
PRESENT: Bob Davis, Joe Fennel, John Gilliam, Ching Mong, Curtis Shipley, Kevin Santos,
Steve Davis, Kit Williams, Richard Alderman, Sue Blake, Denise Bembenek, and
Marilyn Johnson.
ABSENT: None
The regular meeting of the Advertising and Promotion Commission was called to order at the
Chamber of Commerce conference room at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Shipley, second by Gilliam to approve the minutes of the May 14 and 24 meetings.
Motion carried.
FINANCIAL REPORT
Steve Davis presented the financial report for May. Collections for the month were down -
4.10% with total collections of $103,545. Year to date collections totaled $510,124, a 0.24%
decrease. May expenses were $34,046, with largest expenditures for advertising. Moved by
Shipley, second by Davis to approve the financial report. Motion carried.
Marilyn reviewed delinquent accounts. Kit Williams said collection was a Joint effort between
the city accounting office and the prosecutor.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed her activities as distributed. A sales blitz was conducted during the
month. Samantha Kesterson has been hired to staff the XNA Information Booth. The Town
Center has occupied a great deal of her time.
Denise reviewed her activities related to Town Center sales. We have 16 contracted events and
14 contracts out.
BLACKWOOD/MARTIN/CJRW REPORT
Sue Blake reported that the agency was working on Retirement Guide and Vacation Planner.
Old Business
TOWN CENTER
The schedule of opening events was discussed. Commissioners requested looking at the
financial feasibility of free Saturday parking.
AWARD OF BIDS FOR TOWN CENTER
The following recommendations were made:
A. Signage — awarded to Sign-a-rama for $10,693. They were the only bidder.
• B. Parking System — awarded to Nabholz for $40,541. Only through Nabholz were we able
to find a licensed Arkansas Contractor to install the system.
C. Computers — awarded to AAA Business Machines for $9,371. They were the lowest of
five bidders.
D. Telephone System — awarded to Southwestern Bell for $8,162.21.
Moved by Santos, second by Shipley that the bids be awarded as recommended. Motion carried.
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Marilyn reviewed the Furniture, Fixtures, and Equipment expenditures and explained remaining
items that had not been purchased. Moved by Gazzola, second by Gilliam to authorize an
additional $75,000 from the contingency fund for remaining items which might be needed.
HMR ORDINANCE
Joe Fennel thanked Santos and Davis for leading the City Council in passage of the extension of
the HMR Ordinance. He said that it was good timing because of the decline in HMR revenues
the last two months.
KAMINSKY FOUNTAIN
Bootsie Ackerman said that Mr. Bradbury and the artist had reached an agreement to fund the
fountain. Mr. Bradbury was concerned with the acceptance of the gift and the maintenance of
the fountain. Hank Kaminsky explained that the fountain would be a 10 -foot diameter bronze
sphere with water coming out of the top. Some maintenance would be required and perhaps
heaters to run the fountain year round.
Commission asked for a rough estimate of the maintenance costs, costs of parts, guarantee of
pumps (including parts and bearings), insurance and vandalism costs. Refund of the costs of
running electricity and water to the site should be reimbursed.
It is expected that the fountain can be installed on the first year anniversary of the Town Center.
Moved by Santos, second by Davis to ask the council for a resolution accepting the gift pending
the costs of maintenance.
Moved by Davis, second by Shipley that the A & P Commission accept the gift pending the costs
of maintenance and items mentioned above.
New Business
AGENCY CONTRACT
Moved by Shipley, second by Mong that the Contract for public notification with Blackwood
Martin/CJRW be extended until December 31, 2001.
CHAMBER OF COMMERCE CONTRACT
Moved by Santos, second by Shipley that the contract with the Chamber of Commerce be
expanded to include Town Center personnel The amount of that expansion is $88,300.
Other Business
CATERERS ALLOWED TO HANDLE ALCOHOL
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New legislation passed will allow caterers to handle alcohol. There is opposition by the
Fayetteville police chief for this and he has objected with the ABC Shipley and Gilliam will
work out some ground rules with the Chief of Police. Caterers can ask for a letter of support
from the A & P Commission.
SERV SAFE TRAINING
Postcards sent our to Fayetteville restaurants have been very successful. Forty-five participants
have signed up to take the training in July.
Next A & P meeting will be July 9 in the Town Center Conference Room.
Respectfully submitted,
ihithAir-, 90-"arl
Marilyn Johnson
Director
Convention and Visitor Development