HomeMy WebLinkAbout2001-05-14 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: May 14, 2001
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PRESENT: Bob Davis, John Gilliam, Ching Mong, Curtis Shipley, Kevin Santos, Steve
Davis, Kit Williams, Richard Alderman, Sue Blake, Denise Bembenek, and
Marilyn Johnson.
ABSENT: Joe Fennel
The regular meeting of the Advertising and Promotion Commission was called to order at the
Chamber of Commerce conference room at 2:00 p.m. by Commissioner Curtis Shipley.
MINUTES
Moved by Davis, second by Santos to approve the minutes of the April 9 meeting. Motion
carried.
FINANCIAL REPORT
Steve Davis presented the financial report for April. Collections for the month were down -
1.03% with total collections of $107,624. Year to date collections totaled $406,579, a 0.79%
increase. April expenses were $53,101, with largest expenditures for Chamber of Commerce
contract and Town Center architectural services. Moved by Davis, second by Santos to approve
the financial report. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed her activities as distributed. Much activity has been spent preparing
bids specifications in preparation for ordering furniture. Marilyn requested that a special A & P
meeting be scheduled for May 24 at 11:00 a.m. to approve bids which were due in on May 23.
Denise reviewed her activities related to Town Center sales.
BLACKWOOD/MARTIN/CJRW REPORT
Sue Blake was introduced to Commissioners. She has taken Susan Wallace's place at the
agency. Sue presented the redesigned booth for Fayetteville.
Old Business
TOWN CENTER
Richard Alderman reported that the last of the exterior glass was being installed. Final pouring
of the surface of the plaza was scheduled. Floor materials will be installed next month.
Alderman presented Change Order No. 6. The largest item on the change, the mechanical
screening is required was required by the city planner and not in the initial scope of the project.
Moved by Santos, second by Davis to approve Change Order No. 6. Motion carried.
AWARD OF BIDS FOR TOWN CENTER
• Tables
Bids for tables were received from Alltrista, Virco, and Mity-Lite. Moved by Santos, second by
Davis that because of an error in specs, tables be rebid. Motion carried.
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Chairs
Bids were received from Today's Office ($54,441.25), Mity-Lite ($48,518.30), and Virco
($33,270.65). Moved by Mong, second by Gazzola to award the bid to the low bidder, Virco.
Motion carried.
Office Furniture
Bids were received from Interplan ($29,428,04), Today's Office ($27,866.89), Corporate
Express ($26,716.07), LaHarpes ($26,256.00), and L & M ($24,752.00). Moved by Santos,
second by Mong to award the bid to low bidder, L & M. Motion carried.
HMR ORDINANCE
City Attorney Kit Williams announced that the HMR Ordinance would be going to City Council
for first reading on Tuesday. He advised Commission to be represented at the Council Meeting.
Gilliam will attend and represent the Commission.
Shipley emphasized that the playing field should be leveled and what's fair should be
emphasized. He was not in favor of another election.
Williams said a major tax impact might be from concession stands at the University of Arkansas.
New Business
GO PLAY IN YOUR OWN BACKYARD
Marilyn explained the promotion program of the Arkansas Parks and Tourism department to
encourage instate travel.
Other Business
TOWN CENTER FOUNTAINS
Fountains on the Town Center plaza and permission having been requested for the Archer
Fountain from Mr E G Bradberry and Bekka Development was discussed.
At present a letter has been sent to Mr. Bradberry and we are awaiting a decision on whether he
will approve the fountain when he is going to fund the Kaminsky fountain at the entrance to the
Town Center.
Respectfully submitted,
Marilyn Johnson
Director
Convention and Visitor Development