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HomeMy WebLinkAbout2001-03-12 - Minutes• • • GROUP: DATE: PRESENT: ABSENT: ADVERTISING & PROMOTION COMMISSION March 12, 2001 Bob Davis, Joe Fennel, John Gilliam, Alex Jerde, Ching Mong, Curtis Shipley, Kevin Santos, John Maguire, Kit Williams, Denise Bembenek, and Marilyn Johnson. None The regular meeting of the Advertising and Promotion Commission was called to order at the Chamber of Commerce conference room at 2:10 p.m. by Chairman Joe Fennel. MINUTES Moved by Shipley, second by Jerde to approve the minutes of the February 12 meeting. Motion carried. FINANCIAL REPORT John Maguire presented the financial report for February. Collections for the month were up 4.91% with total collections of $95,810. Year to date collections totaled $194,207, a 1.33% increase. February expenses were $7,916, with largest expenditure the quarterly payment to the Arkansas Air Museum. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson introduced Denise Bembenek as Sales Manager for the Town Center. Denise briefed the Commission on her background. Marilyn reviewed her activities that were distributed in Agenda packet. In addition, she has been contacted to join a coalition of SEC Convention and Visitor Bureau's for the purpose of not only sporting events but also convention and meeting cooperation. The Big 12 presently has a successful coalition in operation. BLACKWOOD/MARTIN/CJRW REPORT Susan Wallace reported that the initial inquiries from advertising were more than those received last year. The Dining and Lodging Guide was scheduled for delivery today. The Running/Walking Trail Guide will be delivered on the 26th. Town Center collateral material were sent to the printer. The new Booth will be ready at the next A & P meeting. Old Business TOWN CENTER Richard Alderman told the Commission that work on the lower levels was finished. They are close to stabilizing the tower with brick and putting up the remaining section. The roof over the lobby space will be done when the tower is in place. We are well on to our July 4 completion date. • • Moved by Shipley, second by Santos to authorize WDD to write specs for sprinkler system and parking system for a fee not to exceed $1,000. A hard hat tour will be conducted after the Commission meeting. DRAFT HMR ORDINANCE The HMR draft ordinance was divided into two sections 1) one with penalties and enforcement; and 2) broadening the tax to include off premise consumption places. The parks HMR tax has been added. There is some sentiment among the City Council that they wish grocery store delis removed from the list. City Attorney Kit Williams is researching the issue of can they pick and choose which businesses to include. The penalty and enforcement ordinances are on the agenda for March 20. CONTRACT WITH THE ADVERTISING AGENCY Moved by Shipley, second by Jerde to extend the contract with Blackwood Martin for six months. Motion carried. A RFP will be issued in October to give other agencies a chance to bid on our account. New Business APPOINTMENT OF COMMISSIONERS Moved by Jerde, second by Gilliam that Ching Mong and Curtis Shipley be appointed to fill vacancies on the A & P Commission. Motion carried with Shipley abstaining. HOG WILD PRE -GAME ACTIVITIES Commissioners requested that Marilyn come with recommendation of what's planned and how much funding will be required. SERV SAFE FOOD AND SAFETY Rick Johnson and Melissa Wannacot discussed this program for food service managers. The course is an 8 -hour course and costs $85 per person. It gives managers the basics of food safety knowledge in order to train those they supervise. Graduates get certification upon completion of the course. Joe Fennel recommended that the A & P Commission give an incentive for restaurants to send their managers. He recommended that the A & P Commission buy the book ($45) and the restaurant pay $40 to send the manager to the training. Tentative dates for the first course are May 6-9. A scholarship opportunity was discussed offered on a first come- first serve basis. Joe recommended that the Commission support with 150 scholarships and joint promotion efforts. John Gilliam suggested pursuing regulation of people who serve at the Town Center have I person trained in ServSafe or its equivalent. • Shipley recommended a limit of 25 scholarships and money for promotion. Marilyn will come with a recommendation at the April meeting. • • • There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson Director Convention and Visitor Development