HomeMy WebLinkAbout2001-02-12 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION
DATE: February 12, 2001
PRESENT: Bob Davis, Alex Jerde, Curtis Shipley, Kevin Santos, John Maguire, and
Marilyn Johnson.
ABSENT: Joe Fennel, John Gilliam and Ching Mong
The regular meeting of the Advertising and Promotion Commission was called to order at
the Chamber of Commerce conference room at 2:10 p.m. by Curtis Shipley.
MINUTES
Moved by,Jerde, second by Davis to approve the minutes of the January 8 meeting.
With no dissent or corrections, the minutes were approved.
FINANCIAL REPORT
John Maguire presented the financial report for January. Collections for the month were
down 1.93% with total collections of $98,397. Commissioners were relieved that the
change was not more because of harsh weather conditions in December. January
expenses were $73,698, with largest expenditure to the Chamber of Commerce for
contract payment.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson distributed activity report showing inquiries were up in January. She
and Lisa Lee attended the Northwest Arkansas Bridal Fair and had booked business as a
result of their attendance. Marilyn attended the Tulsa Boat, Sport and Travel Show for
three days distributing Fayetteville material. Fayetteville will host the Arkansas Parks
and Tourism Commission August 16-17, 2001. Marilyn and Joe Fennel presented the
draft HMR ordinance to the City Council. Marilyn presented it at a second meeting and
it was sent to the Ordinance Review Committee. The committee will meet again on
Tuesday, February 13.
Marilyn announced the resignation of Lisa Lee, who is leaving because her husband has
taken a new job in San Antonio. Ads have been placed in newspapers and 27
applications have been received in response. Marilyn will interview candidates next
week. Finalists will meet with Commissioners the week of the 26a'.
BLACKWOOD/MARTIN/CJRW REPORT
Marilyn reported for Susan Wallace who was on vacation. RFP's (Requests for
Proposals) for updating the website are out and interviews will be the week of February
26. Booth has been sent to manufacturer for repair. Agency is working on
Running/Walking brochure and dining and lodging brochure. Both are in proofing and
should be printed by the end of the month. Meeting Planner Guide reprint and bags are at
the printer.
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Old Business
TOWN CENTER
Richard Alderman told the Commission that work on the Town Center had fired up since
last month. Skin is on the outside. On the exterior all that is left is putting the top on the
tower and the sheathing should follow that. By the end of the month, brick and skin
should be on the tower and work should be inside.
Moved by Davis, second by Jerde to approve Change Order #5 that adds $21,979 to the
project. Motion carried.
DRAFT HMR ORDINANCE
The HMR is a competitive fairness issue that should level the playing field for types of
food served in Fayetteville. Marilyn will present again to the Ordinance Review
Committee before it will go back to the City Council.
New Business
CONTRACT WITH THE ADVERTISING AGENCY
The third of a three-year contract with Blackwood Martin/CJRW will expire in June.
Moved by Santos, second by Davis to send out RFP's for advertising agencies. Motion
carried.
Marilyn will present RFP for approval at March meeting.
LEGISLATIVE ISSUES
Marilyn reported that there is hope that Senator Hoofman will add the Town Center to
turnback funding bill with the Alltel Arena.
HB 1250 is in committee to curb the health department authority to regulate smoking in
all restaurants.
TOUR
Commissioners will be scheduled for a tour of the Town Center at the end of the March
meeting.
There being no further business, the meeting was adjourned.
Respectfully submitted,
neputro 9t941.4,4,
Marilyn Johnson
Director
Convention and Visitor Development