HomeMy WebLinkAbout2000-10-09 - MinutesGROUP:
DATE:
PRESENT:
ADVERTISING & PROMOTION COMMISSION
October 9, 2000
Heather Daniel, Joe Fennel, John Gilliam, Fred Hanna, Alex Jerde, Ching
Mong, Curtis Shipley, Steven Davis, John Maguire, Lisa Lee and Marilyn
Johnson
ABSENT: None
The regular meeting of the Advertising and Promotion Commission was called to order at
the Chamber of Commerce conference room at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Shipley, second by Jerde to approve the minutes of the September 11 meeting.
Motion carried.
FINANCIAL REPORT
The financial reports for September showed collections were $104,980, a 7.55% increase.
Year to date collections are $923,613, a 7.54% increase over last year's collections year to
date. Expenses for the month of September were S69,625. Moved to approve by Shipley,
second by Gilliam. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed August activity of her office. Inquiries year-to-date continue
to surpass inquiries for last year. Activities in all areas (bus tours, conventions/meetings,
tounst activities, working with other groups) have increased. Groups of note were the
Tourist Information Center FAM Tour, Holiday Ramblers and the Good Sam's (R. V.
groups), Bikes, Blues, and BBQ and the Fine Arts festivals. Marilyn met with the Parks
Consultants. Fayetteville will be featured in two publications, a book just published
entitled Most Beautiful Villages and Towns of the South and the September issue of
Group Tour Magazine.
ADVERTISING AGENCY REPORT
Susan Wallace reported that agency is anticipating a good October for inquiries. The
Walking/Jogging brochure is in process and will be out in about 6 weeks. They have
worked on the Hog Wild Rallys and the Town Center logo.
Contract with Agency
Moved by Shipley, second by Darnel to renew the contract with Blackwood Marttn/CJRW
for the third year for advertising and promotion. Motion carred.
OLD BUSINESS
Town Center
Progress on Project
Marilyn reported that the Town Center was having steel delivered this week. Big Pour #4
will be done the middle of this week, pouring the exposed columns on the south side. The
last pour of concrete, which is on the west side, will be October 26.
Topping Out Ceremony
Plans were discussed for a topping out ceremony the end of November when the steel is in
place. Marilyn will find a date that will be convenient for commissioners for the
ceremony.
Logo for Town Center
A logo for the Town Center was introduced. Commissions requested to see other options
at the next meeting.
Draft Ordinance revising HMR collections
Recommendation from Marilyn Johnson was presented to remove specific places from the
ordinance (i.e. restaurants, cafes, cafeterias, delicatessens, drive-in restaurants, carry -out
restaurants, concession stands, convenience stows, grocery store -restaurants, and similar
businesses) and state "from the sale of prepared food and beverages for on or off -premises
consumption. Collector would then be able to interpret the ordinance and set collection
procedures.
Rolf Wilkin, Tom Pevehouse, and Brenda Dobbs were present to discuss the HMR
ordinance changes and how it would affect their businesses. Following discussion,
Shipley requested that a notice be distributed that HMR ordinance amendment changes
will be considered at the A & P meeting next month.
NEW BUSINESS
Northwest Arkansas Regional Airport Information Desk
Marilyn presented information regarding the construction of and operation of a tourist
information desk at the Northwest Arkansas Regional Airport. The desk will be a
cooperative effort of Springdale, Rogers, Bentonville, and Eureka Springs.
Moved by Shipley, second by Mong to authorize $1555 to fund construction of
information desk and employ personnel for 2000.
Funding Requests for 2001
Manlyn reviewed the A & P Fund and the Operating Budget for the Commission for
2001 Commissioners have received funding requests for special projects. She asked that
she be given time to get additional information not provided in requests and then a
subcommittee hear presentations and review requests.
OTHER BUSINESS
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Joe Fennel recommended that the A & P Commission meet with the Parks & Recreation
Advisory Committee and define territory in order to make the most of the HMR dollars
for advertising and promotion and for parks.
Mayor Hanna announced that the World Peace Prayer fountain original funding had fallen
through and that the artist, Hank Kaminski was now seeking pnvate individual and
corporate sponsors Marilyn will contact Hank to provide a letter of support from the
Commission regarding the acceptance of the project.
Mayor Hanna also discussed the "Pigs in Cincinnati" project. The pigs, 600 pound
concrete blocks, are decorated and have become a tourist draw.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Manlyn Johnson
Director, Convention and Visitor Development