HomeMy WebLinkAbout2000-08-14 - Minutes•
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GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: August 14, 2000
PRESENT: Heather Daniel, Joe Fennel, John Gilham, Fred Hanna, Curtis Shipley,
Steven Davis, John Maguire, Lisa Lee and Marilyn Johnson
ABSENT: Alex Jerde and Ching Mong
The regular meeting of the Advertising and Promotion Commission was called to order at
the Chamber of Commerce conference room at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Daniel, second by Hanna to approve the minutes of the July 8 meeting. Motion
carried. Moved by Shipley, second by Gilliam to revise minutes of May 8, 2000, to
reflect that Botanical Garden Society money be taken from budget allocation for legal
fees. Motion carried.
FINANCIAL REPORT
John Maguire presented the financial reports for July. Collections for July were $107,963,
a 3.11% increase. Year to date collections are $723,215, an 8 45% increase over last
year's collections year to date. Expenses for the month of July were $45,884. Moved to
approve by Shipley, second by Hanna. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed July activity of her office. Inquiries continue to surpass
inquiries for last year. Bus tour group from Oswego, Kansas has scheduled a fall tour.
Six convention groups have been provided support services. Bikes, Blues and BBQ
festival is well underway.
Work is continuing on information booth at the NWA regional airport. It is targeted to be
up and operating by October.
ADVERTISING AGENCY REPORT
Susan Wallace reported that because of quicker response time in 2000, there are fewer ad
inquiries in July than in 1999. Ads will begin again in August. They are working on
color ads for 2001. The running/trails map will be included in the 2001 budget.
OLD BUSINESS
Town Center
Richard Alderman reported that last structural deck has been poured. There is one level
left to pour and then the base of the exhibit hall. Steel should be delivered in mid-
September and the steel framing can begin. After the steel framing is up, they can
pinpoint the opening date. Final construction date is now May 10.
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Change Orders
Richard presented change orders totaling $15,987 with deductions and additions. Shipley
moved to approve change orders presented, second Hanna. Motion carried.
FF&E
Marilyn asked that this item be delayed until September. She is working with city
purchasing to buy some items and will have a recommendation next month. The colors
are picked. Some technical specifications may be needed to buy some items.
Draft Ordinance revising HMR Collections
Commissioners discussed draft ordinance. Because of unanswered questions regarding
adding parks tax and including some items, not others, they asked that discussion be held
in September and vote be taken in November. Marilyn will attempt to get a list of
businesses affected by next month.
NEW BUSINESS
Pregame Football Activity
In order to create a festive atmosphere and to encourage visitors to come early for football
games, Marilyn presented a proposal to approve $2,000 per game for music, etc., for
Fnday night pre -game football activity preceding Razorback games in Fayetteville.
Moved by Fennel, second by Shipley. Motion carried.
CVB Exploratory Committee
John Gilliam requested that Joe Fennel appoint a CVB Exploratory subcommittee. The
subcommittee could define what a CVB could mean for Fayetteville, discuss legalities,
etc. Fennel appointed Gilliam, Mong, Jerde, and himself. Subcommittee will report back
to commission.
Hanna reported on the regional public transportation issue. They have had good response
to the south route.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Johnson
Director, Convention and Visitor Development