HomeMy WebLinkAbout2000-07-10 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION
DATE: July 10, 2000
PRESENT: Heather Daniel, John Gilliam, Fred Hanna, Alex Jerde, Ching Mong,
Steven Davis, John Maguire, Lisa Lee and Marilyn Johnson
ABSENT: Joe Fennel and Curtis Shipley
The regular meeting of the Advertising and Promotion Commission was called to order at
the Chamber of Commerce conference room at 2:00 p.m. by Mayor Fred Hanna
MINUTES
Moved by Jerde, second by Mong to approve the minutes of the May 8 meeting. Motion
carried.
FINANCIAL REPORT
John Maguire presented the financial reports for May and June. Collections for May were
$107,975, a 12.33% increase and collections for June were 107,963, a 3.11% increase.
Year to date collections are $619,321, a 9.70% increase. Expenses for the month of May
were $32,941 and for June were $37,999.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed May and June activity of her office Inquiries are up for year.
Convention business and bus tour groups are increasing. Coordination following hepatitis
A has resulted in development of a restaurant association and cost effective procurement
of vaccination serum for restaurant employees by Chamber of Commerce.
Marilyn has worked with 5 Northwest Arkansas cities (either Chambers or A & P
Commissions) to have an information booth at the Northwest Arkansas Regional airport.
She attended a heritage tourism workshop. Work with the advertising agency on the
coordination and development of new brochures and collateral pieces has been done.
ADVERTISING AGENCY REPORT
Susan Wallace reported that the All Season's Trail and the Historic Walking Tour
brochures would be delivered on July 19. Work will begin shortly on concepts for 2001
advertising.
OLD BUSINESS
Town Center
Richard Alderman reported that the construction schedule is going good. Recent rain
slowed down the progress a bid. Concrete and steel testing allowance change order
(approximately $15,000) will come a bit later. A small problem with the gas utility lines
has been resolved.
•
Alderman presented the color presentation board for the Commission to approve. Moved
by Daniel, second by Gilliam to approve architectural colors. Motion carried.
FF & E list was discussed. Marilyn will get with Peggy from the city to go over items
which city can assist in purchasing. Commissioners then can evaluate hiring a decorator
or the architect to write specs and help with bidding.
Funds have not been procured for Kaminski Fountain. Contractors estimate for putting in
mechanical and electrical now are $14,920. Moved by Gilliam, second by Jerde to
proceed with installation with money to be reimbursed to contingency when funding is
procured.
Steve Davis was requested to provide a list of money spent from contingency funds.
NEW BUSINESS
John Gilliam again asked about CVB. Marilyn will contact Barry Travis and set a
meeting to discuss concept with Commissioners.
Marilyn will be looking at revisions to HMR tax to bring into compliance with state law.
Those changes will be taken to City Council.
• Computer, server and software for Town Center have been received.
•
There being no further business, the meeting was adjourned.
Respectfully submitted,
tktoiu,Pt,-'
Manlyn Johnson
Director, Convention and Visitor Development