HomeMy WebLinkAbout2000-04-11 - Minutes•
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GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: April 11, 2000
PRESENT: Curtis Shipley, Heather Daniel, Fred Hanna, Alex Jerde, Ching Mong,
John Gilliam, Lisa Lee and Marilyn Johnson
ABSENT: Joe Fennel
The regular meeting of the Advertising and Promotion Commission was called to order at
the Chamber of Commerce conference room at 2:00 p.m. by Commissioner Curtis
Shipley. Shipley welcomed John Gilliam as a new commissioner. Lisa Lee was
introduced.
MINUTES
Moved by Jerde, second by Hanna to approve the minutes of the March 13 meeting.
Motion carried.
FINANCIAL REPORT
John Maguire presented the financial report. Collections for March were $102,971, a
12.82% increase. Year to date collections are $294,636, a 9.47% increase. Expenses for
the month were $72,835. Moved by Hanna, second by Jerde to approve the financial
report. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed March activity from her office A FAM Tour for
representatives of Group Tour Magazine was completed. Holiday Rambler State Rally
will be held here in September. Recent conventions included the National Council of
Architectural Registration Boards, a Women's Group of 200, and the Altrusa regional
convention. Conversations are ongoing with the Albert Brumley Memorial Gospel Sing.
Bikes, Blues and BBQ festival plans are ongoing. Mardi Gras Parade 2000 was assisted.
Marilyn worked with PKF Consulting, Houston regarding siting a hotel in Fayetteville or
Lowell. Various media publications have received information regarding tourism and
Fayetteville.
Marilyn attended the Northwest Arkansas Tourism Association Board meeting, the
Governor's Conference on Tourism meeting which was held in Bentonville, and a
Meeting Planner seminar in Little Rock.
The Town Center Sales Manager interviews were conducted and Lisa Lee was hired for
the position. She has been involved in an orientation program and is working on research
for the Town Center Marketing plan. Marilyn has attended in Parking meetings and
Construction meetings.
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Planning for a Sales Blitz of Tulsa is underway with 12 people presently planning on
attending. The Hospitality in a Heartbeat program has been given to several businesses
and 5 people completed the Train the Trainer program
ADVERTISING AGENCY REPORT
Susan Wallace presented the new logo design and theme, "Fayetteville — for the fun of it."
The four-color brochure design was presented. Jane Garrison has allowed us to us her
painting of Dickson Street for the cover at no charge. Brochure is scheduled to be
completed on May 5.
OLD BUSINESS
Town Center
Richard Alderman reported that the first elevated concrete slab was poured. Change
orders will be presented next month. Commissioners were invited to tour the site
following the meeting to see the brick and provide their input regarding that issue.
It is time to start considering F F & E (furniture, fixtures, and equipment). The architect
will put that together on a percentage basis of cost of FF & E. (4-5%). Following
discussion, Marilyn was asked to look at WDD, RFP, and other options and recommend
to the Commission at the May meeting.
WDD will do colors of the walls, flooring. Consideration needs to be given to basic AV
equipment, telephone system, computers, etc.
Lisa needs drawings for perspective clients. Lisa, Marilyn and Richard will consult and
take out of office supply rollforward funds.
NEW BUSINESS
Funding Requests
Arkansas Air Museum
John Kalagias requested $3,000 for partial funding of the third annual Airfest 2000.
Airfest is the Museum's major fundraiser. Moved by Hanna, second by Daniel to approve
$3,000 for Airfest. Motion carried.
Botanical Garden Society of the Ozarks
The Commission requested that Donna Porter attend the May meeting and report their
progress.
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Downtown/Dickson Enhancement Project
After discussion, Hanna moved to allocate $19,700 +15% indirect costs ($22,655 total)
for the Fine Arts Festival and Autumnfest, second by Daniel. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
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Marilyn Johnson
Director, Convention and Visitor Development
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