HomeMy WebLinkAbout1999-08-09 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION
DATE: August 9, 1999
PRESENT: Joe Fennel, Heather Daniel, Joe Fennel, Fred Hanna, Alex Jerde, Carl
Maguire, Curtis Shipley, Jim Waselues, and Marilyn Johnson
ABSENT: None
The regular meeting of the Advertising and Promotion Commission was called to order at
the City Hall Council Chambers at 2:00 p.m. by Commissioner Joe Fennel.
MINUTES
Moved by Shipley, second by Jerde to approve the minutes of the July 12 and July 29
meetings. Motion carried.
FINANCIAL REPORT
Kevin Crosson presented the financial report. Expenses in July were $76,176 with major
expenditure for final payment of A & P contract, architectural services and advertising.
Collections for July were $102,279, up 8.09% over last July. Year to date collections are
$666,849 up 6.43%.
Moved by Shipley, second by Daniel to approve the financial report. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed activity report in agenda packet. Inquiry responses continue
to increase over last year. Emphasis has been placed on future convention bids and
working with a group planning a lawn and garden show. Work continues with rental cars
at airport as well as freshman U of A orientations.
Marilyn requested clarification on awarding special project funds for 2000. It was the
consensus of commissioners to write a letter to previous requestors for special project
funds notifying them of October 1 deadline.
ADVERTISING AGENCY REPORT
Susan Wallace reported that A & P website will be up and running by September 1. She
will present 2000 creative at the next meeting. The agency is pleased with continued
growth in advertising inquiries and there are no anticipated changes in media.
OLD BUSINESS
TOWN CENTER
It was reported that the City Council approved the bid award at their meeting and also
approved change orders with funding approved. The contract was signed on Tuesday. A
lawsuit was filed on Wednesday against the City (a copy is attached).
• A pre -construction conference was held and "Notice to Proceed" was given to the
contractor for Wednesday, August 11.
•
NEW BUSINESS
BLACKWOOD MARTIN/CJRW CONTRACT
Moved by Shipley, second by Hanna to renew the advertising contract with Blackwood
Martin/CJRW for the second year of their three-year contract.
FAYETTEVILLE.COM
Tate Wolf presented information on this commercial website. His company Interface is
working with schools, city, and chamber to provide a source to the web for individual
citizens and Fayetteville -based businesses. The site is focused on Fayetteville to promote
Fayetteville. Sponsorship is available on all levels.
Commissioners asked that he work with Blackwood Martin/CJRW and that the venture
be considered with other advertising and that Blackwood Martin/CJRW make a
recommendation to the A & P.
There being no further business, the meeting was adjourned.
Respectfully submitted,
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Marilyn Johnson
Director, Convention and Visitor Development