HomeMy WebLinkAbout1999-01-11 - Minutes• GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: January 11, 1999
PRESENT: Heather Daniel, Joe Fennel, Fred Hanna, Alex Jerde, Carl Maguire, Curtis
Shipley, Jim Waselues, and Marilyn Johnson
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ABSENT: None
The regular meeting of the Advertising and Promotion Commission was called to order at
the City Hall Council Chambers at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
Moved by Shipley, second by Maguire to approve the minutes of the December 14.
Motion carried.
INTRODUCTION OF NEW COMMISSIONER
Chairman Fennel introduced Heather Daniel as the new commissioner representing the
City of Fayetteville.
ELECTION OF CHAIRMAN FOR 1999
Moved by Shipley to elect Joe Fennel as Chairman for 1999, second by Jerde. Motion
carried.
FINANCIAL REPORT
Kevin Crosson presented the financial report. Expenses in December were $27,324.
Collections for December were $88,264, up 11.04% over last December. Ending year
total collections are $1,094,518 a 10.23% increase.
Moved by Shipley, second by Jerde to approve the financial report. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed activity report in agenda packet. She emphasized inquiries
being below 1997, but Internet inquiries were up. Two publications, Choose South for
Retirement and Tailgate Travel Guide to SEC Football will focus on Fayetteville
ADVERTISING AGENCY REPORT
Susan Stirewalt reported that agency is working on first quarter press release highlighting
outdoor activities especially golf.
Fennel inquired about the website and its unlimited potential. Susan said more and more
publications are cooperating with web. Waselues said this is the future of information
• OLD BUSINESS
TOWN CENTER OPERATION
Discussion with Richard Alderman regarding ownership of the Town Center (the City)
and owner's representative needing to go through the planning process. Joe Fennel as
Chairman said he would be willing to attend when needed and that Marilyn should be at
all meetings.
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Since the A & P will be running the Town Center, Shipley said it was not too early to
develop job descriptions for the manager and staff and develop a process for hiring.
Alderman said the project was still on schedule and would be ready to go out for bidding
the end of March. Large-scale development plans will go into the City Planning office
next week.
A subcommittee was appointed to put discussing staffing, timeline for hiring, salaries,
etc. Members will be Jerde, Shipley, Waselues, and Fennel. Daniel expressed interest in
sitting in on meetings.
NEW BUSINESS
BUDGET ROLLFORWARDS FOR 1999
Brian Swain presented budget rollforwards for the following:
Town Center Architect Contract $267,433
Convention Support 1,100
Special Projects — UA Museum Brochure 5,724
Square Gardens 375
Special Projects — First Night 7,000
BMA Public Notification Contract (approximately) 7,500
Moved by Shipley, second by Daniel. Motion carried.
Daniel thanked the A & P for support of First Night. She said it was a great success and
many people volunteered and participated.
STATE HIGH SCHOOL CHAMPIONSHIP EVENT
Arkansas Activities Association has changed bidding requirements for 5 state
championship games in 3 sports (Baseball, Fast Pitch softball, and Slow -pitch softball) to
be played all m the same city on May 15. Approximately 30,000 people are expected.
Request is for A & P Commission to underwrite $3,000 guarantee if we are selected to
host events. Moved by Shipley, second by Jerde. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
• Marilyn Johnson
Director, Convention and Visitor Development