HomeMy WebLinkAbout1998-10-12 - Minutes•
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GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: October 12, 1998
PRESENT: Joe Fennel, Fred Hanna, Alex Jerde, Carl Maguire, Curtis Shipley, Jim Waselues, Kit
Williams, and Marilyn Johnson
ABSENT: None
The regular meeting of the Advertising and Promotion Commission was called to order at the City Hall
Council Chambers at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
It was moved by Shipley, second by Jerde to approve the minutes of the September 14 meeting. Motion
carried.
FINANCIAL REPORT
Brian Swain announced that Ben Mayes was no longer with the City. Kevin Crosson is taking his place as
Administrative Services Director.
Swain presented fmancial report for September. HMR collections were 593,903, an increase of 13.16%
over September, 1997 collections. Year to date collections are 5811,814, an 11.17% increase over 1997.
September expenditures were $8,953. Moved by Shipley, second by Hanna to approve the report. Motion
carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Johnson reviewed activity report in agenda packet. She reported that responses to ad placement
were up for the first time over 1997 monthly figures. Bid for first activity in Town Center was submitted to
Arkansas State Square Dance Federation for their fall dance in 2001.
ADVERTISING AGENCY REPORT
Susan Stirewalt reported that they were finishing 1998 ad placement. Duratran for regional airport was
approved and ready for placement in airport.
OLD BUSINESS
On -premise consumption on Sunday Election
Joe Fennel announced election issue passed with 2,226 voting FOR (75.12%) and 735 voting AGAINST.
He commended work of John Gilliam to get the issue passed which will benefit restaurants and hotels. He
also thanked Marilyn for her work on the election.
Town Center
Architect to proceed with complete design development
After discussion, Shipley moved to authorize Wittenberg, Delony and Davidson to proceed with complete
design development and set a schedule for the rest of the project. Second by Maguire. Motion carried.
Kelly Sutterfield (WDD) indicated that they would proceed with construction documents and construction
could start in April or May.
Soil borings
Moved by Shipley, second by Jerde to authorize soil borings for the site of the Town Center. WDD will
get prices and bring back information to the Commission.
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NEW BUSINESS
1999 Budget
Brian Swain explained resources available to A & P for 1999. Town Center bonds will be sold sometime
between October 20 and November 4; therefore transfer is estimate. Fennel requested that a line item
holding $100,000 reserve for furnishings for the Town Center be made in budget.
Commission allocated preliminary
Chamber contract
Collection expense
Audit expense
800 Number
Public Notification
Convention Support
Brochure Development
amounts for the following
100,000
22,500
150
10,000
225,000
5,000
16,859
Special Projects will be considered separately in special meeting on November 9. Marilyn will notify all
those who have received funding in the past.
Regular A & P Commission meeting will be delayed one week until November 16.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Johnson
Director
Convention and Visitor Development