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HomeMy WebLinkAbout1998-09-14 - Minutes• • • GROUP: ADVERTISING & PROMOTION COMMISSION DATE: August -1$1V98- t' ( � PRESENT: Joe Fennel, Fred Hanna, Alex Jerde, Carl Maguire, Curtis Shipley, Jim Waselues, Kit Williams, and Marilyn Johnson ABSENT: None The regular meeting of the Advertising and Promotion Commission was called to order at the City Hall Council Chambers at 2:00 p.m. by Chairman Joe Fennel. MINUTES It was moved by Shipley, second by Jerde to approve the minutes of the August 10 meeting. Motion carried. FINANCIAL REPORT Ben Mayes presented fmancial report for August. HMR collections were $91,328, an increase of 8.60% over August, 1997 collections. Year to date collections are $717,911, a 10.91% increase over 1997. August expenditures were $43,431. Moved by Shipley, second by Hanna to approve the report. Motion carried. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed activity report in agenda packet. Marilyn reported that response to packaging concept had not been as great as anticipated; however, Lights package was % of promotion and still awaits evaluation. Concept was excellent promotion piece to tell visitors all there is to do in Fayetteville. ADVERTISING AGENCY REPORT Susan Stirewalt reported that they were working on duratran for airport advertising. Initial meetings have been held on '99 plan. Regional airport opening dedication is set for November 6 and Highway 540 opening is targeted for November but work appears to be behind schedule slightly. OLD BUSINESS Lease to operate Town Center Latest revision of Lease Agreement was reviewed. Moved by Shipley to adopt lease as presented, second by Kit Williams. Jerde indicated a problem with 501(c) 3 and non-profit defmitions and having the Town Center remain financially viable. Williams emphasized the 30 -day protection for the Town Center. He said if this was messing up the project, the City Council and A & P can revisit the question once the Center is open. Fennel said the goals were set out already for the Town Center and agreed with Shipley to proceed with approval of the lease. Shipley said when the final design is approved there may be some space available for small groups. He said, "It is not the intent to eliminate local groups from using the Town Center and never has been. When we get to the final design, some of these things may work out." Maguire said the manager will be making day to day decisions and indicated that the lease was manageable and workable. Shipley said the manager needs some flexibility. MOTION CARRIED. • • • Bonds are on the agenda tomorrow night. Bond attorney has reviewed the A & P and City Council lease and has no problems with it. Fennel expressed his concern that the city council would approve the bonds. Williams commended the real spirit of cooperation between the A & P and the City Council. NEW BUSINESS Resolution regarding Hospitality Every Dav Election Fennel stated that he had been in the liquor business for 18 years in Fayetteville and the On -Premise Consumption on Sunday election deals with restaurants and hotels and not with clubs. Hanna expressed his personal opposition to Sunday sales of alcohol. Jerde said that there was nothing new with Sunday sales with the private club law now. Motion by Jerde, second by Fennel to adopt resolution regarding Hospitality Every Day Election. Motion carried. Arkansas Parks, Recreation and Travel Commission will meet on Thursday and Friday at the Springdale Holiday Inn. Marketing presentation for 1999 wil be at 9:30 a.m. on Thursday. There being no further business, the meeting was adjourned. Respectfully submitted, ` at12j-J C .4� Marilyn Johnson Director Convention and Visitor Development • • MICROFILMED • GROUP: ADVERTISING & PROMOTION COMMISSION Caret4.Notof tN, t 9qe DATE: Augnst40 1998 PRESENT: Joe Fennel, Fred Hanna, Alex Jerde, Carl Maguire, Curtis Shipley, Jim Waselues, Kit Williams, and Marilyn Johnson ABSENT: None The regular meeting of the Advertising and Promotion Commission was called to order at the City Hall Council Chambers at 2:00 p.m. by Chairman Joe Fennel. MINUTES It was moved by Shipley, second by Jerde to approve the minutes of the August 10 meeting. Motion carried. FINANCIAL REPORT Ben Mayes presented financial report for August. HMR collections were $91,328, an increase of 8.60% over August, 1997 collections. Year to date collections are $717,911, a 10.91% increase over 1997. August expenditures were $43,431. Moved by Shipley, second by Hanna to approve the report. Motion carried. CONVENTION AND VISITOR DEVELOPMENT REPORT Marilyn Johnson reviewed activity report in agenda packet. Marilyn reported that response to packaging concept had not been as great as anticipated; however, Lights package was ''A of promotion and still awaits evaluation. Concept was excellent promotion piece to tell visitors all there is to do in Fayetteville. ADVERTISING AGENCY REPORT Susan Stirewalt reported that they were working on duratran for airport advertising. Initial meetings have been held on '99 plan. Regional airport opening dedication is set for November 6 and Highway 540 opening is targeted for November but work appears to be behind schedule slightly. OLD BUSINESS Lease to operate Town Center Latest revision of Lease Agreement was reviewed. Moved by Shipley to adopt lease as presented, second by Kit Williams. Jerde indicated a problem with 50I(c) 3 and non-profit definitions and having the Town Center remain financially viable. Williams emphasized the 30 -day protection for the Town Center. He said if this was messing up the project, the City Council and A & P can revisit the question once the Center is open. Fennel said the goals were set out already for the Town Center and agreed with Shipley to proceed with approval of the lease. Shipley said when the final design is approved there may be some space available for small groups. He said, "It is not the intent to eliminate local groups from using the Town Center and never has been. When we get to the final design, some of these things may work out." • Maguire said the manager will be making day to day decisions and indicated that the lease was manageable and workable. Shipley said the manager needs some flexibility. MOTION CARRIED. • • • • • Bonds are on the agenda tomorrow night. Bond attorney has reviewed the A & P and City Council lease and has no problems with it. Fennel expressed his concem that the city council would approve the bonds. Williams commended the real spirit of cooperation between the A & P and the City Council. NEW BUSINESS Resolution regardinz Hospitality Every Dav Election Fennel stated that he had been in the liquor business for 18 years in Fayetteville and the On -Premise Consumption on Sunday election deals with restaurants and hotels and not with clubs. Hanna expressed his personal opposition to Sunday sales of alcohol. Jerde said that there was nothing new with Sunday sales with the private club law now. Motion by Jerde, second by Fennel to adopt resolution regarding Hospitality Every Day Election. Motion carried. Arkansas Parks, Recreation and Travel Commission will meet on Thursday and Friday at the Springdale Holiday Inn. Marketing presentation for 1999 wil be at 9:30 a.m. on Thursday. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson Director Convention and Visitor Development