HomeMy WebLinkAbout1998-07-13 - Minutes•
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GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: July 13, 1998
PRESENT: Fred Hanna, Alex Jerde, Carl Maguire, Curtis Shipley, Jim Waselues, Kit Williams, and
Marilyn Snapp
ABSENT: Joe Fennel
The regular meeting of the Advertising and Promotion Commission was called to order at the City Hall
Council Chambers at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
It was moved by Williams, second by Shipley to approve the minutes of the June 8 meeting. Motion
carried.
FINANCIAL REPORT
Ben Mayes presented financial report for June. HMR collections were $98,318, an increase of 16.47%
over June, 1997 collections. This represents the largest collection month in the history of the tax. Year to
date collections are $531,962, a 10.05% increase over 1997. June expenditures were $27,864.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Snapp presented the Convention Visitor Development report. The Newcomer's Trolley trial had a
successful second month inn with 19 participants. Where to Retire magazine will feature Fayetteville in a
fall issue. Bus tour operators are seeking fall locations for travel.
ADVERTISING AGENCY REPORT
Susan Stirewalt discussed the Internet and its effect on responses. A press release for the packaging tours
was sent to Arkansas newspapers and other targeted publications outside the state. The 4 -color brochure
received an Award of Excellence from the American Economic Development Council, and the Loud/Soft
ad received an Honorable Mention. A survey of the business traveler is being developed.
OLD BUSINESS
Town Center Update
Commission asked that leases from other cities (Little Rock, Pine Bluff, and Ft. Smith) be acquired so that
they might compare with City and A & P lease for management.
Commission questioned Ben Mayes regarding insurance, maintenance, and employee benefit packages..
Funding Requests
Funding requests were discussed. Moved by Shipley, second by Jerde to fund sub -committee
recommendations as follows:
Autumnfest - $2,500
Gary Hampton Memorial National Invitational Tournament - $500
Botanical Garden Society of the Ozarks — none
First Night - $7,000
AAA American Legion Tournament - $2,000
Holiday Hoops - $12,000
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1998 Wood Bat Classic - $1,984.99
Motion carried.
NEW BUSINESS
U of A Indoor Track facility
Shipley requested that we explore with the U of A the track facility which could be used as exhibition hall.
He requested that a subcommittee look into the 150,000 sq. ft facility because of the limited use for indoor
track. Joe Fennel will appoint subcommittee.
Bond Resolution
Ben Mayes distributed the bond resolution/ordinance to be adopted by the Commission and forwarded to
City Council.
Contract Authorization
Moved by Shipley, second by Jerde to authorize Wittenberg, Delony Davidson to proceed with contract for
up to 30% of the work concentrating on large scale development preparation. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Snapp
Director
Convention and Visitor Development