HomeMy WebLinkAbout1998-04-13 - Minutes•
•
•
GROUP: ADVERTISING & PROMOTION COMMISSION
DATE: April 13, 1998
PRESENT: Curtis Shipley, Joe Fennel, Fred Hanna, Alex Jerde, Jim Waselues, Kit Williams, and
Marilyn Snapp
ABSENT: Carl Maguire
The regular meeting of the Advertising and Promotion Commission was called to order at the City Hall
Council Chambers at 2:00 p.m. by Chairman Joe Fennel.
MINUTES
It was moved by Williams, second by Hanna to approve the minutes of the March 9 and March 24
meetings. Motion carried.
FINANCIAL REPORT
Ben Mayes presented financial report for March. HMR collections were $80,815, an increase of 5.22%
over March, 1997 collections. March expenditures were $42,268. Moved by Shipley, second by Jerde to
approve fmancial report. Motion carried.
CONVENTION AND VISITOR DEVELOPMENT REPORT
Marilyn Snapp presented the Convention Visitor Development report. Inquiries for the month are down
from last year. Internet inquiries are the highest since going on line in September, 1997. Several
conventions have been assisted during the month and bus tour business has been solicited. Marilyn
attended the Governor's Conference on Tourism in Jonesboro. Relocation guide has been updated and
reprinted.
ADVERTISING AGENCY REPORT
Susan Stirewalt reported on decline in advertising inquiries. State co-op insert is running about 1 month
later than last year. Packaging Tour information is being advertised and all participants are ready to go.
Agency is working on on-going placement and management of account.
OLD BUSINESS
Town Center/Exhibit Hall
Commissioners were informed of Council decisions made at their April 6 Council meetings: 1) City wants
to own plaza and empowered Jerry Rose to enter into negotiations to purchase land from Bradberrys. 2)
Bond documents were placed on second reading. 3) Council was presented changes in plans and they
requested that bid documents include all parking with third level bid as deductive alternate.
Mayor expressed his disappointment about the plaza purchase option, his concern regarding the change in
plaza from access to full plaza, and his desire to maintain Mr. Bradberry's covered parking for his tenants.
Williams indicated that the City Council has not indicated they are interested in funding any part of the
Town Center.
Fennel said his real concem was that the City Council has limited itself to one option and seems to be
saying that taking someone's property is the right thing to do. Shipley expressed his desire to work with
Mr. Bradberry to solve the problems and seek solutions. The A & P is limited in what they can afford to $7
•
million. Dickson Street received assistance from the city to build a parking lot and the A & P needs the
city to make an investment for the best project we can have.
Shipley moved to approve the contract with Wittenberg, Delony and Davidson for completion of the
project (construction documents, bidding and negotiations, construction management) at the following
rates: 6 'A% for exhibit hall and site work and 5 %% for parking deck. Second by Williams. Motion
carried.
Lease Agreement for Town Center Management
Hanna moved to table, second by Shipley. Motion carried.
NEW BUSINESS
Funding Requests were heard from the following
Autumnfest ($8,000) — Bootsie Ackerman
Gary Hampton Memorial National Invitational Toumament (3,240) -
Botanical Garden Society of the Ozarks ($5,577) — Donna Porter
First Night ($15,600)
1998 3a American Legion Baseball Toumament ($10,000)
Holiday Hoops ($21,500)
Subcommittee for funding will meet on April 27 at 2:00 p.m. in Room 326 of City Hall.
ADVERTISING AGENCIES
Requests for Qualifications were received from Blackwood Martin/CJRW, Taylor Mack, Thompson
Eamhart, and Stone and Ward. Presentations will be made on April 20 at 2:00 p.m. in Room 326 at City
Hall. Professional selection policy will be followed and a recommendation made to A & P at their May
meeting.
• There being no further business, the meeting was adjourned.
•
Respectfully submitted,
.110.4:2-etr0 Inn an'
Marilyn Snapp
Director
Convention and Visitor Development