HomeMy WebLinkAbout1997-10-20 - Minutes•
• GROUP: ADVERTISING & PROMOTION
DATE: October 20, 1997 -
PRESENT: Curtis Shipley
Carl Maguire
Fred Hanna
Jim Waselues
Joe Fennel
Kit Williams
ABSENT: Alex Jerde
COMMISSION
Ben Mayes
Susan Stirewalt
Marilyn Snapp
CALL TO ORDER:
The. meeting was called to order by Joe Fennel at 2:00 p.m.
in the City of Fayetteville Council Chambers.
MONTHLY REPORTS:
MINUTES
It was moved by Shipley, second by Hanna to
minutes of the September 22 meeting and the
October 10 Committee of the Whole meeting.
approve the
minutes of the
Motion carried.
FINANCIAL
Ben Mayes presented the financial report for September. The
• HMR collections were $82,984, a decrease of 2.96% from
September 1996 collections. Total collections year to date
are $730,270, a 3.43% increase. September expenditures were
$43,558.
Moved by Shipley, second by Hanna to approve the September
financial report. Motion carried.
ACTIVITY REPORT
Marilyn Snapp reviewed activity for September and third
quarter report. Bid for U. S. Junior Swim Regional (1999)
was lost to St. Louis.
Inquiries are down from last year for the quarter; however,
are in line with 1995. Commissioners requested a list of the
number of inquiries received on the Internet and requested
Blackwood Martin to research the capabilities of the
Internet.
Moved by Waselues, second by Shipley to approve the
Convention Visitor Director report. Motion carried.
AGENCY REPORT
Susan Stirewalt reported that the last placement of
advertising for 1997 will be Lights of the Ozarks placement
in mid-November in newspapers. They are working on the 1998
plan. They will present media and promo at the November
meeting and will present creative in December.
•
Moved by Hanna, second by Waselues to approve the report.
Motion carried.
OLD BUSINESS:
TOWN CENTER/EXHIBIT HALL ELECTION
Kelly Suterfield reported on meeting with Southside owners.
They are close to a final lease agreement.
Resolution of the Downtown Parking Authority commissioner
issue was scheduled for the City Council's next meeting. The
issue is still in court.
The survey is finished. The next step is to construct a
model from survey information received.
Williams requested that a subcommittee meeting be held.
That meeting will be scheduled before the next A _&P meeting.
Marilyn Snapp asked that the Commissioners approve a motion
to pay $10,237.50 to Wittenburg, Delony, and Davidson. Moved
by Shipley, second by Hanna. Motion carried.
Ben Mayes noted the timeline on the bond issuance included in
• the agenda packet.
•
NEW BUSINESS:
FUNDING REQUESTS
Dean Donnie Dutton presented a request for the Continuing
Education Center. Williams requested a tour before
obligating A & P funds for the Center renovation. Hanna said
he felt an obligation to keep the building in good repair to
attract people. Shipley said he was not unsympathetic to the
needs for CCE. He said he was not familiar with the lease
agreement with CCE or the sales tax turnback and requested
that Ben Mayes do an analysis of the fund. Following that, he
said Commissioners could do a thorough review of the whole
relationship with CCE.
A tour was set for Tuesday, October 28th at 2:30 p.m. If
Commissioners could not attend, CCE would set individual
meetings with them.
Moved by Williams, second by Hanna to approve the Committee
of the Whole recommendations for funding for 1998 as follows:
Arkansas Air Museum - $40,000
Square Gardens = $20,000
Trolley'Program - $40,000
U of A Museum - $5,724 (contingent on brochure listing
other things to do in Fayetteville with A & P logo)
Public Library Genealogical Collection - $32,522,10
MISCELLANEOUS:
1) A press conference will be held on Thursday, at 9am
for Miss Arkansas USA and Miss Arkansas Teen USA,
both from Fayetteville.
2) First annual Rolls Royce/Bentley Rally will be held
on Saturday morning, October 26 on Mcllroy Plaza,
Fayetteville Square.
There being no further business, the meeting was adjourned.
Respectfully submitted,
7a,, 1 J ,44&
Marilyn Snapp
Director, Convention and Visitor Development