HomeMy WebLinkAbout1996-12-09 - Minutes• GROUP: DATE: PRESENT: • ABSENT: ADVERTISING & PROMOTION COMMISSION December 9, 1996 Curtis Shipley Woody Bassett Fred Hanna Coy Kaylor Joe Fennel Marilyn Snapp Ben Mayes Susan Stirewalt Brad Ruth Alex Jerde, Jim Waselues CALL TO ORDER: The meeting was called to order by Joe Fennel at 2:00 p.m. at the Chamber of Commerce office. MONTHLY REPORTS: MINUTES It was moved by Kaylor, second by Shipley to approve the minutes of the November 13 meeting. Motion carried. FINANCIAL Ben Mayes presented the financial report for November. The HMR collections were $89,882, a decrease of 1.31% from November 1995 collections (however, this is the second largest amount of collections ever). Year-to-date total is $875,986, a 2.16% increase over 1995. November expenditures were $163,612. Moved by Kaylor, second by Bassett to approve the November financial report. Motion carried. ACTIVITY REPORT Marilyn Johnson reviewed November activities of Convention Visitor Development. Lights of the Ozarks festival was discussed and its relationship with downtown merchants. Moved by Hanna, second by Shipley to approve the Convention Visitor Report. Motion carried. AGENCY REPORT Susan Stirewalt reported that the agency has completed initial placement of 1997 ads and will have proofs at the next meeting. Brad Ruth discussed budget reduction recommendations with Commission. With revised budget figures, Agency recommends reducing to 5% increase over 1996 inquiry responses. Moved by Shipley, second by Hanna to approve the agency • report and decrease public notification budget to $224,582/ Motion carried. II/ TROLLEY OPERATIONS REPORT Report was presented as an informational item. Mayor Hanna reported that the city will fund $25,000 out of Shop and Equipment budget the purchase of new trolley. That amount can be reduced in A & P Budget. The item will need to be approved by City Council. • OLD BUSINESS: BUDGET ITEMS FOR 1997 1. Release of funds for Holiday Hoops and Lights of the Ozarks. Moved by Shipley, second by Kaylor to release funds for Holiday Hoops ($21,500) and release funds for Lights of the Ozarks ($23,000). Motion carried. 2. Moved by Kaylor, second by Shipley to add to budget $5,000 for convention services for Convention and Visitor Development Director to handle small items under $2,000 for convention development. Motion carried. Commissioners asked to be notified as that money is drawn down. NEW BUSINESS: AGREEMENT BETWEEN CHAMBER OF COMMERCE AND A & P COMMISSION Moved by Shipley, second by Kaylor to extend original contract with Chamber of Commerce for one (1) additional year. Motion carried. MISCELLANEOUS: Chairman Joe Fennel recognized Woody Bassett's last meeting as an A & P Commissioner. Fennel said it had been great serving with Bassett and he appreciated all he had given Commission. Hanna said the Commission was going to miss Woody more than he's miss the A & P Commission. Bassett responded that the had enjoyed serving for 50 months and had learned a lot. ANNOUNCEMENTS: John Kalagias announced an Open House at the Air Museum on Tuesday, December 10 at 4:30 when a new exhibit would be opened. All Commissioners are invited. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Snapp Director, Convention and Visitor Development