HomeMy WebLinkAbout1996-12-09 - Minutes• GROUP:
DATE:
PRESENT:
•
ABSENT:
ADVERTISING & PROMOTION COMMISSION
December 9, 1996
Curtis Shipley
Woody Bassett
Fred Hanna
Coy Kaylor
Joe Fennel
Marilyn Snapp
Ben Mayes
Susan Stirewalt
Brad Ruth
Alex Jerde, Jim Waselues
CALL TO ORDER:
The meeting was called to order by Joe Fennel at 2:00 p.m.
at the Chamber of Commerce office.
MONTHLY REPORTS:
MINUTES
It was moved by Kaylor, second by Shipley to approve the
minutes of the November 13 meeting. Motion carried.
FINANCIAL
Ben Mayes presented the financial report for November.
The HMR collections were $89,882, a decrease of 1.31% from
November 1995 collections (however, this is the second
largest amount of collections ever). Year-to-date total is
$875,986, a 2.16% increase over 1995. November expenditures
were $163,612.
Moved by Kaylor, second by Bassett to approve the November
financial report. Motion carried.
ACTIVITY REPORT
Marilyn Johnson reviewed November activities of Convention
Visitor Development. Lights of the Ozarks festival was
discussed and its relationship with downtown merchants.
Moved by Hanna, second by Shipley to approve the Convention
Visitor Report. Motion carried.
AGENCY REPORT
Susan Stirewalt reported that the agency has completed
initial placement of 1997 ads and will have proofs at the
next meeting. Brad Ruth discussed budget reduction
recommendations with Commission. With revised budget
figures, Agency recommends reducing to 5% increase over 1996
inquiry responses.
Moved by Shipley, second by Hanna to approve the agency
• report and decrease public notification budget to $224,582/
Motion carried.
II/ TROLLEY OPERATIONS REPORT
Report was presented as an informational item. Mayor Hanna
reported that the city will fund $25,000 out of Shop and
Equipment budget the purchase of new trolley. That amount
can be reduced in A & P Budget. The item will need to be
approved by City Council.
•
OLD BUSINESS:
BUDGET ITEMS FOR 1997
1. Release of funds for Holiday Hoops and Lights of the
Ozarks. Moved by Shipley, second by Kaylor to release funds
for Holiday Hoops ($21,500) and release funds for Lights of
the Ozarks ($23,000). Motion carried.
2. Moved by Kaylor, second by Shipley to add to budget
$5,000 for convention services for Convention and Visitor
Development Director to handle small items under $2,000 for
convention development. Motion carried. Commissioners asked
to be notified as that money is drawn down.
NEW BUSINESS:
AGREEMENT BETWEEN CHAMBER OF COMMERCE AND A & P COMMISSION
Moved by Shipley, second by Kaylor to extend original
contract with Chamber of Commerce for one (1) additional
year. Motion carried.
MISCELLANEOUS:
Chairman Joe Fennel recognized Woody Bassett's last meeting
as an A & P Commissioner. Fennel said it had been great
serving with Bassett and he appreciated all he had given
Commission. Hanna said the Commission was going to miss
Woody more than he's miss the A & P Commission.
Bassett responded that the had enjoyed serving for 50 months
and had learned a lot.
ANNOUNCEMENTS:
John Kalagias announced an Open House at the Air Museum on
Tuesday, December 10 at 4:30 when a new exhibit would be
opened. All Commissioners are invited.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Snapp
Director, Convention and Visitor Development