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HomeMy WebLinkAbout1996-09-09 - Minutes• GROUP: DATE: PRESENT: ADVERTISING & PROMOTION COMMISSION September 9, 1996 Curtis Shipley Woody Bassett Fred Hanna Alex Jerde Jim Waselues Joe Fennel Coy Kaylor ABSENT: None Marilyn Snapp Ben Mayes Kelly Sutterfield Susan Stirewalt Steve Ward CALL TO ORDER: The meeting was called to order by Chairman Joe Fennel at 2:00 p.m. at the Chamber of Commerce office. MONTHLY REPORTS: MINUTES It was moved by Kaylor, second by Shipley to approve the minutes of the August 12 meeting. Motion carried. FINANCIAL Ben Mayes presented the financial report for August. The HMR collections were $78,651, a decrease of 3.4% from August 1995 collections. Year-to-date total is $620,559, a 2.01% increase over 1995. August expenditures were $35,053. Three of the larger restaurants paid late which should account for the decrease. Moved by Shipley, second by Jerde to approve the August financial report. Motion carried. ACTIVITY REPORT Marilyn Johnson reviewed August activities of Visitor Development. Total inquiry responses above last year though August showed a slight Convention continue to be decrease. Moved by Kaylor, second by Jerde to approve the Convention Visitor Report. Motion carried. AGENCY REPORT Susan Stirewalt presented agency report. A new booth design will be presented at the next meeting. Placement is complete except for fall newspaper placement. Ad for Arkansas Tour Guide was presented. Motion to approve report by Jerde, second by Kaylor. Motion carried. TROLLEY REPORT was distributed as an informational item. • OLD BUSINESS: EXHIBIT HALL/TOWN CENTER Kelly Sutterfield of Wittenberg Delony and Davidson presented the final draft of the feasibility study. Ben Mayes reviewed Exhibit 13-1 line items. Following discussion, Shipley moved to accept report, second by Kaylor. Approved. Subcommittee of Shipley, Jerde, and Fennel will work in two month time frame to work out details concerning future direction of project. Commissioners expressed that they did not want to move farther with project until it is determined if Parking Improvement District fund parking part in a joint venture. NEW BUSINESS: CONTRACT WITH BLACKWOOD/MARTIN & ASSOCIATES - Moved to renew option to renew contract with Blackwood/Martin & Associates for advertising by Waselues, second Shipley. Motion carried. OTHER BUSINESS: Larry Bittle reported on progress for Holiday Hoops December 12-13. The Holiday Hoops Committee is trying to get the games leading up to the state tournament. This includes 32 teams for Tuesday to Saturday games leading up to the final four which will go to Pine Bluff. There being no further business, the meeting was adjourned. Respectfully submitted, 5 Vzt'1-1-`a') 4 Marilyn Snapp Director, Convention and Visitor Development