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HomeMy WebLinkAbout1996-05-13 - MinutesGROUP: DATE: PRESENT: ABSENT: ADVERTISING & PROMOTION COMMISSION May 13, 1996 Joe Fennel Curtis Shipley Woody Bassett Fred Hanna Alex Jerde Jim Waselues Coy Kaylor Susan Stirewalt Marilyn Johnson Ben Mayes Richard Alderman CALL TO ORDER: The meeting was called to order by Chairman Joe Fennel at 2:00 p.m. at the Chamber of Commerce office. MONTHLY REPORTS: MINUTES It was moved by Shipley, second by Waselues that the minutes of the April 8 and April 22 meetings be approved. Motion carried. FINANCIAL Ben Mayes presented the financial report for April. The HMR collections were $82,155, an increase of 12.50% from April 1995 collections. Year-to-date totals are $299,921, a 4.41% increase over 1995. April expenditures were $112,080, due to payment of quarterly budget items. Moved by Shipley, second by Hanna to approve the April financial report. Motion carried. ACTIVITY REPORT Marilyn Johnson reviewed April activities of Convention Visitor Development. Total inquiry responses for April increased dramatically over April 1995 by 63%. Activity included working with nine convention groups and miscellaneous tourists activity groups. Moved by Shipley, second by Jerde to approve the Convention Visitor Report. Motion carried. AGENCY REPORT Susan Stirewalt presented agency report. They are presently reviewing the effectiveness of spring ad placement and will make adjustments at the next meeting for fall placement. Agency is finalizing sweepstakes to be placed in Midwest Motorist and Home & Away fall issues. A photo shoot for spring/summer events is being planned. Moved by Jerde, second by Shipley to approve the agency report. Motion carried. 1 TROLLEY REPORT was distributed as an informational item. OLD BUSINESS: EXHIBIT HALL/TOWN CENTER PARKING Richard Alderman reviewed public and private parking within 1 1/2 minutes, 3 minutes and 5 minutes of the proposed exhibit hall/town center. This includes 200 spaces at Center. 1 1/2 minutes 3 minutes 5 minutes Public 293 533 791 Private 132 190 29 Total Spaces 425 723 1100 Studies indicate that spaces within 12 minutes of site are adequate for consideration. An additional third level of parking would increase costs $704000 to $900,000. Moved by Shipley, second by Hanna that the concept of addition of a third level of parking and raising the building as much as we can be explored by WDD. Motion carried. EXHIBIT HALL SIZE Moved by Hanna, second by Jerde for WDD to examine 15,000 to 18,000 square foot of exhibit space for a cost estimate. Total square footage of up to 25,000 square feet. Motion carried. PLAZA ENTRY Mayor Hanna reported on discussion with Mr. Bradbury who is enthusiastic about the exhibit hall. He will work with us but can't agree completely until he seed plans. He asked that we replace his parking with covered parking, have the exhibit hall as higher than or as high as his buildings and that there be no vehicular entry across the plaza. PARKING DISTRICT Shipley has been unable to set up a meeting with the Downtown Parking Improvement District but it is first on John Lewis' agenda. WDD should proceed with design and consider the Improvement District participation later. NEW BUSINESS: FUNDING REQUESTS 1) 1996 Wood Bat Classic - Request $1,982.66 for bats and baseballs. Moved by Waselues, second by Shipley to fund the request. Motion carried. • 2) Gary Hampton Memorial Tournament - Request $1,788 to fund the deficit balance for this tournament. Moved by Shipley, second by Bassett to fund the request. Motion carried. Miscellaneous: Ben Mayes explained about taking to the City Council the recommendation of the hiring of Bon Counsel for advise on the Exhibit Hall. Commissioners agreed that the request was preliminary since no decision had been made by them. There being no further business, the meeting was adjourned. Respectfully submitted, Marilyn Johnson Director Convention and Visitor Development