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HomeMy WebLinkAbout1996-01-08 - MinutesGROUP: DATE: PRESENT: ADVERTISING & PROMOTION COMMISSION January 8, 1996 Coy Kaylor Curtis Shipley Woody Bassett Fred Hanna Woody Bassett Susan Stirewalt Marilyn Johnson Ben Mayes ABSENT: Joe Fennel, Jim Waselues CALL TO ORDER: The meeting was called to order by Commissioner Coy Kaylor at 2:00 p.m. at the Chamber of Commerce office. Shipley moved that Joe Fennel be elected chairman for 1996, second by Bassett. Motion carried. MONTHLY REPORTS: MINUTES It was moved by Shipley, second by Bassett that the minutes of the November 20 meeting be approved. Motion carried. FINANCIAL Ben Mayes presented the financial report. HMR collections ., for 1995 were $932,916 an increase of 7.70% over 1994 collections. 1995 expenditures $692,989. 1995 Budget Rollforwards in the amount of $280,000 for Girls Softball Fields, $2,100 for City Entranceway Enhancements, and $7,364 in Public Notification were presented to the A & P Commission. Moved by Shipley, second by Bassett to approve the financial report and budget rollforwards. Motion carried. ACTIVITY REPORT Marilyn Johnson reviewed end of the year activities of Convention Visitor Development. Inquiry responses for 1995 totaled 37,364. Advertising inquiries increased over 1994; however, relocation inquiries were down especially for the fourth quarter. Annual report will be out next week to Commissioners. Motion by Shipley, second by Bassett to approve the Convention Visitor Report. Motion carried. AGENCY REPORT Susan Stirewalt presented agency report. Advertising responses were up 21%. The agency is continuing the creative campaign. She showed Trip South cover which featured Lights of the Ozarks shot of the Fayetteville square. 411 Because of concern with coverage in the Arkansas Tour Guide, the agency is working with Cranford Johnson Robinson Woods and the Parks and Tourism staff. They are investigating placement in the Worldwide Web. Motion by Shipley, second by Hanna to approve the Agency report. Motion carried. OLD BUSINESS: LAKE FAYETTEVILLE Marilyn reviewed the report of the work at Lake Fayetteville for 1995 and the remaining work to be done with the $25,000 grant from the A & P Commission. FAYETTEVILLE PUBLIC LIBRARY David Malone presented the summary of requests for enhancing the genealogical collection at the library to bring more visitors here and to keep them here longer. Breakdown of the request is as follows: Year 1 - $26,360.25 Year 2 - $24,348.00 Year 3 - $25,232.25 Year 4 - $20,389.50 Motion by Hanna to fund grant schedule 1 in the amount of $26,360.25, second by Shipleywith additional year funding to be voted on by A & P Commission in future years. Motion carried. NEW BUSINESS: RENEWAL OF CONTRACT WITH CHAMBER OF COMMERCE Shipley, second by Bassett to renew 5th option of 5 year contract with Chamber of Commerce for administration of A & P Commission. Motion carried. FUNDING REQUEST FOR AAAA STATE BASKETBALL TOURNAMENT Dick Johnson requested $2,000 for rental of Barnhill Arena for use in the state basketball tournament February 29 -March 2. This is preliminary to bid on the Overall State Basketball Tournament. Bids will be awarded on January 10 for the AAAA Tournament. If Fayetteville does not receive the bid, the funds will not be needed. Motion by Shipley to fund the $2000 if the bid is awarded to Fayetteville, second Bassett. Motion carried. MISCELLANEOUS Marilyn requested a decision regarding the Joe Martin Memorial Stage Race request which she received for $5,555 because this is above the $2,000 limit to be reviewed at regular commission meetings. If they wait until April for the request, they will not be able to place advertisements for the May race. Commission members agreed to hear request • at their February meeting. There being no further business, the meeting was adjourned. Respectfully submitted, 199-444445-) Marilyn Johnson Director Convention and Visitor Development