HomeMy WebLinkAbout1995-08-14 - Minutes•
GROUP:
DATE:
PRESENT:
ABSENT:
ADVERTISING & PROMOTION COMMISSION
August 14, 1995
Coy Kaylor
Joe Fennel
Alex Jerde
Fred Hanna
Woody Bassett
Jim Waselues
Linda McBride
Susan Stirewalt
Marilyn Johnson
CALL TO ORDER:
The meeting was called to order by Commissioner Coy Kaylor'at
2:00 p.m. at the Chamber of Commerce.
MONTHLY REPORTS:
MINUTES
It was moved by Jerde, second by Fennel that the minutes of
the June 12 meeting be approved. Motion carried.
FINANCIAL
Marilyn Johnson reported that the total HMR for June had been
reduced by approximately $1,289 due to a corrected data entry
error. Ben Mayes presented the financial report. HMR
collections were $80,875 in June an increase of 10.79% over
1994 collections. Collections for July were $80,211, a
12.06% increase. Total year to date collections are
$526,938 an increase of 9.06%. June expenditures were
$ 49,576 and July expenditures were $73,108. Year to date
expenditures $576,713.
Moved by Hanna, second by Fennel to approve the financial
report. Motion carried.
ACTIVITY REPORT
Marilyn Johnson. reviewed June and July activities of
Convention Visitor Development. Inquiry responses year to
date total 23,037.
Convention activity has involved working with thirteen future
conventions for 1995, 1996, and 1997. FAM tour group from
Kincaid Tours, Oklahoma City was reviewed.
Motion by Fennel, second by Hanna to approve the Convention
Visitor Report. Motion carried.
AGENCY REPORT
Susan Stirewalt reported that the Agency was working for fall
and winter placement. July advertising responses looked good
and this is the low point of the year. Responses should peak
in September and October. A photo request for fall foliage
article was received from Midwest Today. The dining and
lodging guide is being updated.
A letter to local photographers requesting fall foliage shots
will be sent shortly. Photographers will be compensated if
photography is used. This should increase the availability
of fall foliage at a nominal cost. Fayetteville was featured
in the weekend getaway section of Southern Living.
Motion by Fennel, second by Waselues to approve the Agency
report. Motion carried.
OLD BUSINESS:
EXHIBIT HALL
Mayor Hanna showed photographs of the town center in
Chattanooga which is tentatively planned as the type of
facility we will be using for our Exhibit Hall. Marilyn
presented the RFQ. Motion by Jerde, second by Fennel to
approve the RFQ with 'change to have RFQ's in September 5 and
to include some wording by Charles Venable. Motion carried.
Photographs are available in Mayor Hanna's office.
NEW BUSINESS:
RESIGNATION - Moved by Fennel, second by Bassett to accept
resignation of Linda McBride. She has moved to Farmington
and is ineligible to serve. Commissioners expressed their
regret to lose her as a Commissioner. She has been a good
commissioner. Motion carried.
HOLIDAY HOOPS TOURNAMENT UPDATE - Fennel reported that the
tournament looks to be great. Good teams are coming. The
Hilton has worked with them in providing rooms. Restaurants
are being contacted to help. Six to ten kids who went to the
•
•
Nike Basketball Camp will be on teams invited. Selma,
Alabama is bringing a busload of fans.
REFUNDING OF C.C.E. BONDS - Llama as the underwriter is
through drafting documents. They will go to market on August
29 and close 30 days after that.
Motion by Jose to approve a resolution to approve refunding
of the bonds and issue $2.7 million bonds, second by
Waselues. Motion carried.
OTHER BUSINESS - Marilyn reported that another hotel,
Guesthouse International was under construction and would
open in the fall. In updating the dining and lodging guide,
tentative projections since last October were the loss of 5
restaurants, and 30 new ones added.
There being no further business, moved by Fennel, second by
Jerde to adjourn the meeting. Motion carried.
Respectfully submitted,
v 2 a/14i
Marilyn Johnson
Director
Convention and Visitor Development