HomeMy WebLinkAbout1995-06-12 - Minutes4
GROUP:
DATE:
PRESENT:
ABSENT:
ADVERTISING &
June 12, 1995
Coy Kaylor.
Joe Fennel
Alex Jerde
Fred Hanna
Woody Bassett
Jim Waselues,
PROMOTION COMMISSION
Susan Stirewalt
Marilyn Johnson
Linda McBride
CALL TO ORDER:
The meeting was called to order by Commissioner Coy Kaylor at
2:00 p.m. at the Chamber of Commerce.
MONTHLY REPORTS:
MINUTES
It was moved by Fennel, second by Hanna that the minutes of
the May 6. meeting be approved. Motion carried.
FINANCIAL
Marilyn Johnson presented the financial report for May. HMR
collections were $78,599 in May an increase of 7.98% over
1994 collections. Total year to date collections are
$365,853 an increase of 8.00%. May expenditures were
$ 26,052. Year to date expenditures $333,049.
Moved by Fennel, second by Jerde to approve the financial
report. Motion carried.
ACTIVITY REPORT
Marilyn Johnson reviewed May activities of Convention Visitor
Development. Total inquiry responses for May dropped over
prior years. Year to date inquiries received total 18,311,
a slight decrease from 1994.
Convention activity has involved working with seven large
future conventions for 1995, 1996, and 1997. McDonald
Corporation and Wal-Mart conventions were reviewed.
Motion by Fennel, second by Hanna to approve the Convention
Visitor Report. Motion carried.
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AGENCY REPORT
Susan Stirewalt addressed the drop in responses in 5
publications, NATA Tour Guide, USA Weekend, Travel Guides,
Midwest Living, and the Arkansas Newspaper insert. She
indicated changes in publication response mechanisms or
placement by the agency which should increase responses. A
copy of their report is attached to the minutes.
Susan also presented advertisements used in the fall and
spring advertising campaign. Motion to approve by Fennel,
second by Bassett. Motion carried.
OLD BUSINESS:
EXHIBIT HALL
Mayor Hanna reported on the Mayor's Institute on City Design
ideas. Richard Dagenhart, architect helped him take the idea
to be considered by the Institute. Ideas included:
1) town center concept
2) extension of the Square
3) designed with covered outdoor deck to encourage
pedestrians.
4) finding an eminent architect and making the
structure visible from Archibald Yell and the Square
5) main level open to walkway to Square
6) 180 - 270 cars in parking deck
7) 12,000 to 20,000 square feet petitioned for
different uses. Approximate cost of $3-$4 million
Fennel discussed the timeline for building. A pro forma is
needed to tell us what we can and should build and can we
afford it. This includes a preliminary design, hard
construction costs and F. F. & E., soft costs of operations,
a financial feasibility study and a schematic design with
verified costs. A time line is attached to these minutes.
Fennel indicated that there are several stops along the way
if the project is not feasible.
Moved by Fennel, second by Jerde to authorize Marilyn to
write an RFQ for a design team to do preliminary design,
feasibility analysis, and construction management with one
member of the team designated as project manager. Motion
carried.
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NEW BUSINESS:
ARKANSAS AIR MUSEUM - Moved by Bassett, second by Fennel to
give Arkansas Air Museum $1400 to host a visit of World War
II Boeing B-17 bomber June 26 to June 29, 1995. Funds will
be used for lodging and fuel. Motion carried.
There being no further business, the meeting was adjourned.
Respectfully submitted,
Marilyn Johnson
Director
Convention and Visitor Development
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