HomeMy WebLinkAbout1995-01-09 - Minutes•
GROUP:
DATE:
PRESENT:
ADVERTISING & PROMOTION COMMISSION
January 9, 1994
Jim Waselues
Joe Fennel
Woody Bassett
Jon Davidson
Linda McBride
Fred Hanna
ABSENT: Coy Kaylor
Susan Stirewalt
Ben Mayes
Jerry Rose
Brian Swain
Marilyn Johnson
CALL TO ORDER:
The meeting was called to order by Commissioner Joe Fennel at
2:00 p.m. at the Chamber of Commerce.
ELECTION OF CHAIRMAN FOR 1995
It was moved by Joe Fennel, second by Linda McBride to re-
elect Coy Kaylor chairman Motion carried.
MONTHLY REPORTS:
MINUTES
It was moved by McBride, second by Waselues that the minutes
of the December meeting be approved. Motion carried.
FINANCIAL
Ben Mayes presented the financial report for December. HMR
collections were $71,648 in December an increase of 20.69%
over 1993 collections. Total year to date collections are
$866,039, an increase of 20.69%. December expenditures were
$48,455. Year to date expenditures $832,040.
Moved by Waselues, second by McBride to approve the financial
report. Motion carried.
Motion by Mayor Hanna to approve roll forwards for 1995
budget in the amount of $337,393, second by McBride. Motion
carried.
ACTIVITY REPORT
Marilyn Johnson reviewed December activities of Convention
Visitor Development. 800 number calls received in December
continued to increase over 1993 with 8373 calls received
year-to-date. Total inquiry responses for December were
2138. Year to date inquiries received total 34,318.
Convention activity has involved working with GIS Conference,
Indian Conference, Sister City Conference and commemorative
events for World War II.
Moved by McBride, second by Hanna to approve the Convention
Visitor Report. Motion carried.
AGENCY REPORT
Susan Stirewalt reported on Agency activity planning for 1995
placement and updating 4 color brochure. The 1995 creative
will focus on events.
• Moved by Waselues, second by McBride to approve the agency
report. Motion carried.
OLD BUSINESS:
EXHIBIT HALL
Ben Mayes presented a history of the HMR tax collections in
Fayetteville. Jerry Rose presented options available to the
A & P Commission regarding refinancing existing CCE bonds
because of lower interest rates.
Jon Davidson said the Exhibit Hall issue should be referred
to a subcommittee for site selection and acquisition cost
estimates. Mayor Hanna suggested the following possibilities
1) build exhibit hall on top of the present parking deck;
2) the city owned parking lots north of Mcllroy Bank; and 3)
the Ozark Theatre building and parking lot behind and the
possibility of closing Center Street.
Linda McBride thanked Jim Hatfield for his proposal but said
with the money available the Commission can't afford to buy
his property. It was the concensus of the members not to
pursue looking into the Hatfield property any further.
Randy Rhine issued an invitation for the Commission members
to see the Wal-Mart Real Estate conference and how we are
accommodating their needs with our facilities.
• Marilyn Johnson was asked to set a subcommittee meeting on
the Exhibit Hall.
NEW BUSINESS:
JOE MARTIN MEMORIAL STAGE RACE
John Lewis presented a request from the Joe Martin Memorial
Bike Stage Race for $1955 to cover advertising costs. Motion
to approve the request by Hanna, second by Bassett. Carried.
RESIGNATION OF JON DAVIDSON
Moved by McBride to reluctantly accept the resignation of Jon
Davidson as an A & P Commissioner because he is moving to
Sioux Falls, South Dakota, second by Hanna. Motion carried.
Marilyn Johnson will notify City Clerk to advertise for a
replacement.
OTHER BUSINESS:
Commissioners were given a list of the coverage of the Prime
Network and a breakdown of the 41,421 subscribers which will
be exposed to the NCAA Cross County Nationals video.
There being no further business, the meeting was adjourned.
Respectfully submitted,
9J
Marilyn Johnson
Director
Convention and Visitor Development
GROUP: ADVERTISING &
DATE:
C
PROMOTION COMMISSION
5
January 9, 1994'
PRESENT: Jim Waselues
Joe Fennel
Woody Bassett
Jon Davidson
Linda McBride
Fred Hanna
ABSENT: Coy Kaylor
Susan Stirewalt
Ben Mayes
Jerry Rose
Brian Swain
Marilyn Johnson
CALL TO ORDER:
The meeting was called to order by Commissioner Joe Fennel at
2:00 p.m. at the Chamber of Commerce.
ELECTION OF CHAIRMAN FOR 1995
It was moved by Joe Fennel, second.by Linda McBride to re-
elect Coy Kaylor chairman Motion carried.
MONTHLY REPORTS:
MINUTES
It was moved by McBride, second by Waselues that the minutes
of the December meeting be approved. Motion carried.
FINANCIAL
Ben Mayes presented the financial report for December. HMR
collections were $71,648 in December an increase of 20.69%
over 1993 collections. Total year to date collections are
$866,039, an increase of 20.69%. December expenditures were
$48,455. Year to date expenditures $832,040.
Moved by Waselues, second by McBride to approve the financial
report. Motion carried.
Motion by Mayor Hanna to approve roll forwards for 1995
budget in the amount of $337,393, second by McBride. Motion
carried.
ACTIVITY REPORT
Marilyn Johnson reviewed December activities of Convention
Visitor Development. 800 number calls received in December
continued to increase over 1993 with 8373 calls received
year-to-date. Total inquiry responses for December were
2138. Year to date inquiries received total 34,318.
Convention activity has involved working with GIS Conference,
Indian Conference, Sister City Conference and commemorative
events for World War II.
Moved by McBride, second by Hanna to approve the Convention
Visitor Report. Motion carried.
AGENCY REPORT
Susan Stirewalt reported on Agency activity planning for 1995
placement and updating 4 color brochure. The 1995 creative
will focus on events.
• Moved by Waselues, second by McBride to approve the agency
report. Motion carried.
•
OLD BUSINESS:
EXHIBIT HALL
Ben Mayes presented a history of the HMR tax collections in
Fayetteville. Jerry Rose presented options available to the
A & P Commission regarding refinancing existing CCE bonds
because of lower interest rates.
Jon Davidson said the Exhibit Hall issue should be referred
to a subcommittee for site selection and acquisition cost
estimates. Mayor Hanna suggested the following possibilities
1) build exhibit hall on top of the present parking deck;
2) the city owned parking lots north of Mcllroy Bank; and 3)
the Ozark Theatre building and parking lot behind and the
possibility of closing Center Street.
Linda McBride thanked Jim Hatfield.for his proposal but said
with the money available the Commission can't afford to buy
his property. It was the concensus of the members not to
pursue looking into the Hatfield property any further.
Randy Rhine issued an invitation for the Commission members
to see the Wal-Mart Real Estate conference and how we are
accommodating their needs with our facilities.
Marilyn Johnson was asked to set a subcommittee meeting on
the Exhibit Hall.
NEW BUSINESS:
JOE MARTIN MEMORIAL STAGE RACE
John Lewis presented a request from the Joe Martin Memorial
Bike Stage Race for $1955 to cover advertising costs. Motion
to approve the request by Hanna, second by Bassett. Carried.
RESIGNATION OF JON DAVIDSON
Moved by McBride to reluctantly accept the resignation of Jon
Davidson as an A & P Commissioner because he is moving to
Sioux Falls, South Dakota, second by Hanna. Motion carried.
Marilyn Johnson will notify City Clerk to advertise for a
replacement.
OTHER BUSINESS:
Commissioners were given a list of the coverage of the Prime
Network and a breakdown of the 41,421 subscribers which will
be exposed to the NCAA Cross County Nationals video.
There being no further business, the meeting was adjourned.
Respectfully submitted,
• 71'1 ee 9>
Marilyn Johnson
Director
Convention and Visitor Development
•
v