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HomeMy WebLinkAbout1995-01-09 - Minutes• GROUP: DATE: PRESENT: ADVERTISING & PROMOTION COMMISSION January 9, 1994 Jim Waselues Joe Fennel Woody Bassett Jon Davidson Linda McBride Fred Hanna ABSENT: Coy Kaylor Susan Stirewalt Ben Mayes Jerry Rose Brian Swain Marilyn Johnson CALL TO ORDER: The meeting was called to order by Commissioner Joe Fennel at 2:00 p.m. at the Chamber of Commerce. ELECTION OF CHAIRMAN FOR 1995 It was moved by Joe Fennel, second by Linda McBride to re- elect Coy Kaylor chairman Motion carried. MONTHLY REPORTS: MINUTES It was moved by McBride, second by Waselues that the minutes of the December meeting be approved. Motion carried. FINANCIAL Ben Mayes presented the financial report for December. HMR collections were $71,648 in December an increase of 20.69% over 1993 collections. Total year to date collections are $866,039, an increase of 20.69%. December expenditures were $48,455. Year to date expenditures $832,040. Moved by Waselues, second by McBride to approve the financial report. Motion carried. Motion by Mayor Hanna to approve roll forwards for 1995 budget in the amount of $337,393, second by McBride. Motion carried. ACTIVITY REPORT Marilyn Johnson reviewed December activities of Convention Visitor Development. 800 number calls received in December continued to increase over 1993 with 8373 calls received year-to-date. Total inquiry responses for December were 2138. Year to date inquiries received total 34,318. Convention activity has involved working with GIS Conference, Indian Conference, Sister City Conference and commemorative events for World War II. Moved by McBride, second by Hanna to approve the Convention Visitor Report. Motion carried. AGENCY REPORT Susan Stirewalt reported on Agency activity planning for 1995 placement and updating 4 color brochure. The 1995 creative will focus on events. • Moved by Waselues, second by McBride to approve the agency report. Motion carried. OLD BUSINESS: EXHIBIT HALL Ben Mayes presented a history of the HMR tax collections in Fayetteville. Jerry Rose presented options available to the A & P Commission regarding refinancing existing CCE bonds because of lower interest rates. Jon Davidson said the Exhibit Hall issue should be referred to a subcommittee for site selection and acquisition cost estimates. Mayor Hanna suggested the following possibilities 1) build exhibit hall on top of the present parking deck; 2) the city owned parking lots north of Mcllroy Bank; and 3) the Ozark Theatre building and parking lot behind and the possibility of closing Center Street. Linda McBride thanked Jim Hatfield for his proposal but said with the money available the Commission can't afford to buy his property. It was the concensus of the members not to pursue looking into the Hatfield property any further. Randy Rhine issued an invitation for the Commission members to see the Wal-Mart Real Estate conference and how we are accommodating their needs with our facilities. • Marilyn Johnson was asked to set a subcommittee meeting on the Exhibit Hall. NEW BUSINESS: JOE MARTIN MEMORIAL STAGE RACE John Lewis presented a request from the Joe Martin Memorial Bike Stage Race for $1955 to cover advertising costs. Motion to approve the request by Hanna, second by Bassett. Carried. RESIGNATION OF JON DAVIDSON Moved by McBride to reluctantly accept the resignation of Jon Davidson as an A & P Commissioner because he is moving to Sioux Falls, South Dakota, second by Hanna. Motion carried. Marilyn Johnson will notify City Clerk to advertise for a replacement. OTHER BUSINESS: Commissioners were given a list of the coverage of the Prime Network and a breakdown of the 41,421 subscribers which will be exposed to the NCAA Cross County Nationals video. There being no further business, the meeting was adjourned. Respectfully submitted, 9J Marilyn Johnson Director Convention and Visitor Development GROUP: ADVERTISING & DATE: C PROMOTION COMMISSION 5 January 9, 1994' PRESENT: Jim Waselues Joe Fennel Woody Bassett Jon Davidson Linda McBride Fred Hanna ABSENT: Coy Kaylor Susan Stirewalt Ben Mayes Jerry Rose Brian Swain Marilyn Johnson CALL TO ORDER: The meeting was called to order by Commissioner Joe Fennel at 2:00 p.m. at the Chamber of Commerce. ELECTION OF CHAIRMAN FOR 1995 It was moved by Joe Fennel, second.by Linda McBride to re- elect Coy Kaylor chairman Motion carried. MONTHLY REPORTS: MINUTES It was moved by McBride, second by Waselues that the minutes of the December meeting be approved. Motion carried. FINANCIAL Ben Mayes presented the financial report for December. HMR collections were $71,648 in December an increase of 20.69% over 1993 collections. Total year to date collections are $866,039, an increase of 20.69%. December expenditures were $48,455. Year to date expenditures $832,040. Moved by Waselues, second by McBride to approve the financial report. Motion carried. Motion by Mayor Hanna to approve roll forwards for 1995 budget in the amount of $337,393, second by McBride. Motion carried. ACTIVITY REPORT Marilyn Johnson reviewed December activities of Convention Visitor Development. 800 number calls received in December continued to increase over 1993 with 8373 calls received year-to-date. Total inquiry responses for December were 2138. Year to date inquiries received total 34,318. Convention activity has involved working with GIS Conference, Indian Conference, Sister City Conference and commemorative events for World War II. Moved by McBride, second by Hanna to approve the Convention Visitor Report. Motion carried. AGENCY REPORT Susan Stirewalt reported on Agency activity planning for 1995 placement and updating 4 color brochure. The 1995 creative will focus on events. • Moved by Waselues, second by McBride to approve the agency report. Motion carried. • OLD BUSINESS: EXHIBIT HALL Ben Mayes presented a history of the HMR tax collections in Fayetteville. Jerry Rose presented options available to the A & P Commission regarding refinancing existing CCE bonds because of lower interest rates. Jon Davidson said the Exhibit Hall issue should be referred to a subcommittee for site selection and acquisition cost estimates. Mayor Hanna suggested the following possibilities 1) build exhibit hall on top of the present parking deck; 2) the city owned parking lots north of Mcllroy Bank; and 3) the Ozark Theatre building and parking lot behind and the possibility of closing Center Street. Linda McBride thanked Jim Hatfield.for his proposal but said with the money available the Commission can't afford to buy his property. It was the concensus of the members not to pursue looking into the Hatfield property any further. Randy Rhine issued an invitation for the Commission members to see the Wal-Mart Real Estate conference and how we are accommodating their needs with our facilities. Marilyn Johnson was asked to set a subcommittee meeting on the Exhibit Hall. NEW BUSINESS: JOE MARTIN MEMORIAL STAGE RACE John Lewis presented a request from the Joe Martin Memorial Bike Stage Race for $1955 to cover advertising costs. Motion to approve the request by Hanna, second by Bassett. Carried. RESIGNATION OF JON DAVIDSON Moved by McBride to reluctantly accept the resignation of Jon Davidson as an A & P Commissioner because he is moving to Sioux Falls, South Dakota, second by Hanna. Motion carried. Marilyn Johnson will notify City Clerk to advertise for a replacement. OTHER BUSINESS: Commissioners were given a list of the coverage of the Prime Network and a breakdown of the 41,421 subscribers which will be exposed to the NCAA Cross County Nationals video. There being no further business, the meeting was adjourned. Respectfully submitted, • 71'1 ee 9> Marilyn Johnson Director Convention and Visitor Development • v