HomeMy WebLinkAbout1994-07-11 - Minutes•
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GROUP:
DATE:
PRESENT:
ABSENT:
ADVERTISING &
July 11, 1994
Coy Kaylor
Joe Fennel
Woody Bassett
Jon Davidson
Linda McBride
Fred Hanna
Jim Waselues
CALL TO ORDER:
PROMOTION COMMISSION
Susan Stirewalt
Ben Mayes
Marilyn Johnson
Steve Ward
The meeting was called to order by Chairman Coy Kaylor at
2:00 p.m. at the Chamber of Commerce.
MONTHLY REPORTS:
MINUTES
Moved by McBride, second by Davidson to approve the minutes
of the June meeting. Motion carried.
FINANCIAL
Ben Mayes presented the financial report for June. HMR
collections were $73,001 in June, an increase of 27.87% over
1993 collections. Total year to date collections are
$411,746, an increase of 22.00%. June expenditures were
$ 79,421. Year to date expenditures $624,061.
Motion by Hanna, second by McBride to approve the financial
report. Motion carried.
ACTIVITY REPORT
Marilyn Johnson reviewed June activities of Convention
Visitor Development. 800 number calls received in June
totaled 614 calls. Year-to-date calls are up 25% over 1993.
Inquiry responses for June were 1982. Year to date inquiries
received total 20,785.
Convention activity has centered around future planning for
bus tours and bidding future conventions. Much assistance
has been provided the American Legion baseball tournament
scheduled for August. The relocation guide has been printed
and distributed. Media contact has been made with Canadian
Business News (August), the Statesman, Mike Echols book on
CPT Program at Drake Field, Corporate Meetings and
Incentives, rating in New Choices magazine, and a tourism
video with the U of A Journalism department.
• Moved by Davidson, second by McBride to approve the
Convention Visitor Report. Motion carried.
AGENCY REPORT
11, Susan Stirewalt reported that the agency is finishing the
creative for fall. She will have a quote for the image piece
at the next A & P meeting. They have a photographer coming
to update the photo files on Wednesday and Thursday.
Motion by McBride to approve the agency report, second by
Davidson. Motion carried.
OLD BUSINESS:
HIGH SCHOOL INVITATIONAL BASKETBALL TOURNAMENT
The basketball tournament will be held in December 1995 and
will be a part of the Lights of the Ozarks festival. They
have secured permission to use Walton arena and are
proceeding with details and outlining an advertising budget.
LAKE FAYETTEVILLE PROJECT
They have secure some outside financial support and
assistance from the Board of Realtors. They did not get
funded in the 1994 grant from the Game and Fish Commission.
But are still on the waiting list.
The Commission members requested that Bill Ackerman be put on
the next agenda to tell them where the project stands and
where they are going.
NEW BUSINESS
LEAGUE OF WOMEN BROCHURES
Brenda Teale said this brochure on Washington County needs
updating from the 1989 printing. They estimate the printing
last time to have been $3,000. It was the concensus of Ms.
Teale and the Commission not to act on this until they both
have more detail.
RAZORBACK ENTRYWAY SIGNS
Hanna moved to pay for seven Razorback signs $1505 ($210
each) at the entrances to the city celebrating the NCAA
championships. Second by McBride. Motion carried.
OTHER BUSINESS
Bassett moved to allocate $600,000 from the excess HMR
revenue account to use to construct a girls' softball complex
and the first phase of a Babe Ruth complex. Second by Hanna.
• Discussion followed. Bassett said he went to The Parks and
Recreation Commission for a proposal to send to A & P to
benefit all sports. Questions were raised of legality and
the need to demonstrate that we can attract additional
tourists to Fayetteville. A Study by the Arkansas Recreation
and Parks Association indicates that 5 additional girls'
softball tournaments can raise an additional $480,000.
Bassett said that with the excess money on hand, it would be
good and worthwhile to return money to kids, parents, and to
those who have paid in the tax.
Hanna said this Parks and Recreation Commission proposal
would get as many needs met as possible. It is a good use of
A & P money. Citizens voted this tax on themselves. The use
of this money would assist organized sports and recreation
and bring tourists to Fayetteville.
Chuck Yarborough distributed a letter he mailed on June 24
and produced a copy of Sandbagger magazine which illustrated
the number of men's tournaments available to come to
Fayetteville. He presented a counterproposal to have all
youth tournaments at the men's fields with temporary fences
and a central location of all soccer fields. Have all girls
play at Lake Fayetteville and them get a new men's field
somewhere.
Dale Clark said teams can register with NIT or ASA/USSSA.
They haven't registered the girls teams. He took an engineer
• to Lake Fayetteville and said moving of the field to
eliminate the positioning problem could be done. The
Yarborough plan leaves no promise of land for adult softball.
They want to keep the little girls in neighborhoods for
practice. Little girls haven't had a facility. The focus of
the plan for Parks and Recreation was to do something for
them. Fifty to sixty percent of the adults who play softball
are from outside Fayetteville.
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Susan Driver said that her committee had brought a proposal
based on the total Parks and Recreation program and that she
hoped that their proposal would be approved rather than
individual proposals. She promised that A & P Funds would
not be used in place of funds already designated by the city
for capital improvements.
Kaylor clarified that there were presently no girls center of
play. The Parks proposal was to make 20 acres on Salem Road
five fields for the girls' center of play. Lake Fayetteville
is not large enough for men's tournaments.
McBride said Parks and Recreation was a good place to spend
money. If money goes to Parks and Recreation, the decision
needs to be made by the Parks and Recreation Commission on a
firm plan decided by them. She indicated that she would have
a problem voting today on the issue since it wasn't
publicized and it was not on the agenda.
Fennel said it was premature to give money to anyone. It is
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not healthy to tend to others' business. Capital
improvements solve a lot of problems. But no problems are
going to be solved unless citizens band together to do
something for themselves. There are a lot of dollars to be
made with C.C.E. and with an exhibit hall. The loss of the
airport will cost us money. We are in a Catch 22 - adult
leagues bring money to town but why not do something for our
kids.
Bassett indicated that he was not going to ask for a vote
today; some were not prepared to vote, some thought it
premature to make a decision. Unless there is a different
proposal brought forth, he would ask for a vote at the next
meeting. Johnson was asked to see when everyone can meet.
Davidson said the money we have to spent is an investment
dollar. 5% return on that is what he uses in his business.
This is a 36% investment. The airport is great for Northwest
Arkansas. People from hospitality industry in Fayetteville
are going to take a big hit. We're going to need to reinvest
to begin growth.
Bassett moved to table the motion until
second Davidson. Motion carried.
McBride moved to adjourn, second Hanna.
Respectfully submitted,
y
Marilyn Johnson
Director
Convention and Visitor Development
the next meeting,
Motion carried.
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