HomeMy WebLinkAbout1994-04-11 - Minutes•
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GROUP:
DATE:
PRESENT:
ADVERTISING & PROMOTION COMMISSION
April 11, 1994
Coy Kaylor
Joe Fennel
Jim Waselues
Jon Davidson
Linda McBride
ABSENT: Fred Hanna
CALL TO ORDER:
Woody Bassett
Steve Ward
Marilyn Johnson
Brian Swain
Susan Stirewalt
The meeting was called to order by Chairman Coy Kaylor at
2:00 p.m. at the Chamber of Commerce.
Jon Davidson was introduced as the new commissioner replacing
Bill Clodfelter.
MONTHLY REPORTS:
MINUTES
Moved by McBride, second by Waselues to approve the minutes
of the March meeting. Motion carried.
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FINANCIAL
Brian Swain presented the financial report for February. HMR
collections were $64,306 in March, an increase of 17.76% over
1993 collections. Total year to date collections are
$195,766, an increase of 21.83%. February expenditures were
$36,901. Year to date expenditures $194,873.
Motion by McBride, second by Fennel to approve the financial
report. Motion carried.
ACTIVITY REPORT
Marilyn Johnson reviewed March activities of Convention
Visitor Development. 800 number calls doubled for March
1993. Total inquiry responses for March were 5356.
Johnson reviewed convention activities with White Rock Enduro
and NCAA Women's Mideast Regional Basketball Tournament, 4
corners ancestor fair. Lights of the Ozarks tape has been
duplicated for use with other cities and with tour groups.
She has worked with Northwest Arkansas cities as well as with
Blytheville and Jonesboro in starting festivals. Marilyn
attended the Governor's Conference on Tourism (Ft. Smith),
American Airlines Fly AAway Vacation Show (Dallas),
Travel South Showcase (Nashville, TN).
She has worked with several publications doing articles on
Fayetteville as a retirement community. A Branson television
crew will be in town next week to interview Fayetteville
personalities E. Fay Jones and Brian Leming.
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Placement for March was noted.
Moved by Waselues, second by McBride to approve the
Convention Visitor Report. Motion carried.
BLACKWOOD MARTIN AGENCY REPORT
Susan Stirewalt reported that the Dining and Lodging
revisions were complete and it is at the press. Two
additional brochures were being reprinted. The Spring press
release had received good response . They worked with
Marilyn on a vacation giveaway for Springfest weekend.
She requested input from the commissioners regarding second
half of the year placement. They are presently planning on
focusing on retirement.
Motion by McBride, second by Fennel to approve Agency report.
Motion carried.
Joe Fennel reported on advertising mechanism he had seen in
Albuquerque and Santa Fe using a business card size format.
Steve Ward said the program in lieu of brochures had received
mixed responses. Negatives involved vandalism and inequity
of space. Positives addressed those who wanted to market
their businesses for a nominal cost.
OLD BUSINESS:
SMOTHERS BROTHERS PERFORMANCE
Marilyn requested any of the Commissioners who wanted to
attend the Smothers Brothers show sponsored by Washington
Regional Medical Center Foundation on April 26 to notify her.
NEW BUSINESS
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FUNDING REQUESTS - Funding requests were heard from the
following groups:
1. Arkansas Air Museum - $3,500 - For disassembly,
transportation from the Naval Air Station and reassembly at
the Museum of a Douglas A-4 Skyhawk. (For the operation of
tourist -oriented facilities). Moved by Bassett to approve
request, second by Fennel. Motion carried.
2. Mt. Sequoyah New Play Retreat - $1,300 - For two
fellowships for the retreat. (For support of the arts).
Moved by Davidson, second by Waselues to deny the request.
Motion carried.
3. Washington County Historical Society - $25,000 - For
general support of Historical Society. (For operation of
tourist -oriented facilities). Bassett expressed his concern
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with the large amount of the request in proportion to the
total budget of the Society. Kaylor noted the Parks and
Tourism report which indicated that history was a big draw
for tourists. Motion by McBride, second by Bassett for
Funding Subcommittee to meet with representatives of
Historical Society and Jerry Rose to amend request.
4. Airport Executives - $400 - For co-sponsorship of
banquet for conference. (For actual services that are
connected with convention). Marilyn will take out of
convention support account since they are already in town and
dinner is Tuesday.
5. NAFSA: Association of International Educators -
$1900 - To be used for train ride for participants. (For
services that are connected with convention). Moved by
Fennel to deny request, second by McBride. Motion carried.
6. AAU Region 9 Track Meet - Total request $2,438 -
including $550 for flyers and mailers. (For actual services
connected with notification for track meet). Moved by Fennel
to pay for flyers and mailers to promote the track meet,
second by McBride. Motion carried.
7. U. S. Gymnastics Federation Level 5 Gymnastics Meet
- $1500 - To be used for T-shirts for participants to promote
Fayetteville. (For promoting the city of Fayetteville).
Moved by Waselues to fund the request, second by McBride.
Motion carried.
LEGISLATIVE COUNCIL - Steve Ward announced that the State
Legislative Council would be meeting in Fayetteville on April
14 and 15. A & P Commissioners were invited to participate
in the dinner on Thursday evening at the Clarion.
There being no further business, the meeting was adjourned at
4:00 p.m.
Respectfully submitted,
inicbtari
Marilyn Johnson
Director
Convention and Visitor Development