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HomeMy WebLinkAbout1994-02-10 - MinutesGROUP: DATE: PRESENT: ADVERTISING & PROMOTION COMMISSION February 10, 1994 Coy Kaylor Joe Fennel Fred Hanna Bill Clodfelter Jim Waselues Linda McBride Woody Bassett Steve Ward Marilyn Johnson Ben Mayes Susan Stirewalt ABSENT: None CALL TO ORDER: The meeting was called to order by Chairman 2:00 p.m. at the Chamber of Commerce. Coy Kaylor at INTRODUCTION OF COMMISSIONER Coy Kaylor introduced Linda McBride as a member of the Advertising and Promotion Commission. She replaces Fred Vorsanger. MONTHLY REPORTS: MINUTES Moved by Hanna, second by Fennel to approve the minutes of the January meeting. Motion carried. FINANCIAL Ben Mayes presented the financial report for January. HMR collections were $71,070 in January, an increase of 31.25% over 1993 collections. This can be attributed to the Lights of the Ozarks, the basketball games in Walton Arena, and the movie "Frank and Jesse' which used Fayetteville as its headquarters. The only budget total expenses for January were $50,000 for the Chamber of Commerce contract. For informational purposes the revised 1994 budget with rollovers from 1993 budget was included in the agenda. It will be presented to the Council on March 1. Motion by Hanna, second by Waselues to approve the financial report. Motion carried. ACTIVITY REPORT Marilyn Johnson reviewed January activities of Convention Visitor Development. 800 number inquiries indicated an increase in calls over 1993. Total inquiry responses for January were 959, an increase of 81.6% over last year. Johnson reviewed upcoming conventions and festival activity. Placement in January was noted. She will be attending Travel South and meeting with tour operators regarding including Fayetteville in their destinations. Moved by Clodfelter, second by Hanna to approve the Convention Visitor Report. Motion carried. BLACKWOOD MARTIN AGENCY REPORT Susan Stirewalt reviewed agency activity. They are in the middle of placement now. New parks brochure was distributed. Motion by Waselues, second by Clodfelter to approve Agency report. Motion carried. CONVENTION CENTER STUDY SUBCOMMITTEE Bill Clodfelter reviewed the work of the committee and their recommendation that a study of the financial feasibility (Can we afford to build an exhibit hall/convention center with present HMR income?) be conducted. The committee had interviewed the three firms which submitted an RFP and chosen Wittenberg, Delony & Davidson, Inc. to perform the work. Bassett asked about waiting until March 1 to do the study to see if Hammonds exercises his option on the land in Springdale. Fennel said the study was needed now to determine if we can afford to even talk about building a convention center. We need to build something which will generate income. Kaylor indicated if the study showed that neither Fayetteville or Springdale can afford to do a facility, then other options might have to be pursued. The study will put us in a good bargaining position. McBride asked if funds could be co -mingled between cities. Clodfelter said this is the most conservative thing we can do besides wait. We have one basic question - Can we afford to build it? Kaylor said if the economic impact is so great, we need to know where we go from here. Motion by Fennel, second by Clodfelter to hire Wittenberg, Delony & Davidson, Inc. to perform a limited scope financial feasibility study for $10,750.00. Attached amended proposal request is attached. Motion carried unanimously. OLD BUSINESS: LIGHTS OF THE OZARKS LOAN Marilyn Johnson requested that the commission make a decision of the loan for Lights of the Ozarks festival since there had been discussion subsequent to the loan that it be made a grant. Commissioners requested that George Smith appear at the next meeting and see what the Lights committee want to do with the loan. NEW BUSINESS: NCAA WOMEN'S MIDEAST REGIONAL Bill Smith and Kelly Hyne of the University Women's Athletic Department requested $1500 to pay for T-shirts for NCAA Regional Tournament t -shirts which will be presented to participants. Motion by Bassett, second by Hanna that the A & P Commission pay for the shirts which will advertise Fayetteville at the four schools which participate. Motion carried. JOE MARTIN MEMORIAL STAGE RACE John Lewis made a presentation for the Fayetteville Wheelmen. 266 racers and their families attended the race last year and they are expecting more than 300 this year. Fennel mentioned that attaining the status of a sanctioned race puts this race back on course. Moved by Clodfelter, second by Hanna to fund $1,955.00 for an ad in Velo News, direct mail to 2400 potential riders. Motion carried. HENRY AWARDS CONTRIBUTION A letter was received from Bob Purvis, Eureka Springs Chamber of Commerce requesting support from the Fayetteville Advertising and Promotion Commission for the Henry Awards to be presented at Governor's Conference. Motion by Joe Fennel to send them $500, second by Linda McBride. Motion carried. OTHER BUSINESS Linda McBride inquired if we had looked into a private investor to build a convention center and hotel. We have not at this time. Coy assigned Linda to the Exhibit Hall/ Convention Center subcommittee. Commissioners were asked to respond to Marilyn by Friday if they wished for her to make reservations for Governor's Conference in Ft. Smith for them. There being no further business, the meeting was adjourned at 3:00 p.m. Respectfully submitted, th19S-4141-44"-) Marilyn Johnson Director Convention and Visitor Development