HomeMy WebLinkAbout1994-02-10 - MinutesGROUP:
DATE:
PRESENT:
ADVERTISING & PROMOTION COMMISSION
February 10, 1994
Coy Kaylor
Joe Fennel
Fred Hanna
Bill Clodfelter
Jim Waselues
Linda McBride
Woody Bassett
Steve Ward
Marilyn Johnson
Ben Mayes
Susan Stirewalt
ABSENT: None
CALL TO ORDER:
The meeting was called to order by Chairman
2:00 p.m. at the Chamber of Commerce.
Coy
Kaylor at
INTRODUCTION OF COMMISSIONER
Coy Kaylor introduced Linda McBride as a member of the
Advertising and Promotion Commission. She replaces Fred
Vorsanger.
MONTHLY REPORTS:
MINUTES
Moved by Hanna, second by Fennel to approve the minutes of
the January meeting. Motion carried.
FINANCIAL
Ben Mayes presented the financial report for January. HMR
collections were $71,070 in January, an increase of 31.25%
over 1993 collections. This can be attributed to the Lights
of the Ozarks, the basketball games in Walton Arena, and the
movie "Frank and Jesse' which used Fayetteville as its
headquarters. The only budget total expenses for January
were $50,000 for the Chamber of Commerce contract. For
informational purposes the revised 1994 budget with rollovers
from 1993 budget was included in the agenda. It will be
presented to the Council on March 1.
Motion by Hanna, second by Waselues to approve the financial
report. Motion carried.
ACTIVITY REPORT
Marilyn Johnson reviewed January activities of Convention
Visitor Development. 800 number inquiries indicated an
increase in calls over 1993. Total inquiry responses for
January were 959, an increase of 81.6% over last year.
Johnson reviewed upcoming conventions and festival activity.
Placement in January was noted. She will be attending Travel
South and meeting with tour operators regarding including
Fayetteville in their destinations.
Moved by Clodfelter, second by Hanna to approve the
Convention Visitor Report. Motion carried.
BLACKWOOD MARTIN AGENCY REPORT
Susan Stirewalt reviewed agency activity. They are in the
middle of placement now. New parks brochure was distributed.
Motion by Waselues, second by Clodfelter to approve Agency
report. Motion carried.
CONVENTION CENTER STUDY SUBCOMMITTEE
Bill Clodfelter reviewed the work of the committee and their
recommendation that a study of the financial feasibility (Can
we afford to build an exhibit hall/convention center with
present HMR income?) be conducted. The committee had
interviewed the three firms which submitted an RFP and chosen
Wittenberg, Delony & Davidson, Inc. to perform the work.
Bassett asked about waiting until March 1 to do the study to
see if Hammonds exercises his option on the land in
Springdale. Fennel said the study was needed now to
determine if we can afford to even talk about building a
convention center. We need to build something which will
generate income. Kaylor indicated if the study showed that
neither Fayetteville or Springdale can afford to do a
facility, then other options might have to be pursued. The
study will put us in a good bargaining position.
McBride asked if funds could be co -mingled between cities.
Clodfelter said this is the most conservative thing we can do
besides wait. We have one basic question - Can we afford to
build it? Kaylor said if the economic impact is so great, we
need to know where we go from here.
Motion by Fennel, second by Clodfelter to hire Wittenberg,
Delony & Davidson, Inc. to perform a limited scope financial
feasibility study for $10,750.00. Attached amended proposal
request is attached. Motion carried unanimously.
OLD BUSINESS:
LIGHTS OF THE OZARKS LOAN
Marilyn Johnson requested that the commission make a decision
of the loan for Lights of the Ozarks festival since there had
been discussion subsequent to the loan that it be made a
grant. Commissioners requested that George Smith appear at
the next meeting and see what the Lights committee want to do
with the loan.
NEW BUSINESS:
NCAA WOMEN'S MIDEAST REGIONAL
Bill Smith and Kelly Hyne of the University Women's Athletic
Department requested $1500 to pay for T-shirts for NCAA
Regional Tournament t -shirts which will be presented to
participants.
Motion by Bassett, second by Hanna that the A & P Commission
pay for the shirts which will advertise Fayetteville at the
four schools which participate. Motion carried.
JOE MARTIN MEMORIAL STAGE RACE
John Lewis made a presentation for the Fayetteville Wheelmen.
266 racers and their families attended the race last year and
they are expecting more than 300 this year. Fennel mentioned
that attaining the status of a sanctioned race puts this race
back on course. Moved by Clodfelter, second by Hanna to fund
$1,955.00 for an ad in Velo News, direct mail to 2400
potential riders. Motion carried.
HENRY AWARDS CONTRIBUTION
A letter was received from Bob Purvis, Eureka Springs Chamber
of Commerce requesting support from the Fayetteville
Advertising and Promotion Commission for the Henry Awards to
be presented at Governor's Conference. Motion by Joe Fennel
to send them $500, second by Linda McBride. Motion carried.
OTHER BUSINESS
Linda McBride inquired if we had looked into a private
investor to build a convention center and hotel. We have not
at this time. Coy assigned Linda to the Exhibit Hall/
Convention Center subcommittee.
Commissioners were asked to respond to Marilyn by Friday if
they wished for her to make reservations for Governor's
Conference in Ft. Smith for them.
There being no further business, the meeting was adjourned at
3:00 p.m.
Respectfully submitted,
th19S-4141-44"-)
Marilyn Johnson
Director
Convention and Visitor Development