HomeMy WebLinkAbout1994-01-10 - Minutes•
GROUP:
DATE:
PRESENT:
ADVERTISING & PROMOTION COMMISSION
January 10, 1994
Coy Kaylor
Joe Fennel
Fred Hanna
Bill Clodfelter
ABSENT: Jim Waselues
Woody Bassett
Steve Ward
Marilyn Johnson
Ben Mayes
Susan Stirewalt
OTHERS PRESENT: Holly Reed, Todd Bruck, Bill Mitchell, Andy
Lucas, Diane Bostick, John Kalagias, Donnie Dutton, Randy
Rhine, Rusty Garrett, Ron Wood, Ben Mayes, and Brian Swain.
CALL TO ORDER:
The meeting was called to order by Chairman Coy Kaylor at
2:00 p.m. at the Chamber of Commerce.
ELECTION OF CHAIRMAN
Coy Kaylor was nominated by Bassett to serve as 1994
chairman, second by Clodfelter. Moved by Bassett that
nominations cease and that Kaylor be elected by acclamation,
second by Hanna. Motions carried.
Chairman Kaylor expressed his gratitude for the honor of
serving as Chairman again this year.
A & P COMMISSIONER APPOINTMENT
Hanna moved that Linda Dare McBride be recommended to the
City Council for appointment to fill the public at -large
position for a 4 year term expiring April 1, 1997, second by
Bassett. Motion carried.
It was the sentiment of the commission to keep Jon Davidson's
application on file for future vacancies.
MONTHLY REPORTS:
MINUTES
Correction was made to the minutes that vote on Lights of the
Ozarks $4,500 additional electrical work be reflected as
unanimous. Motion by Bassett, second by Clodfelter to
approve as corrected the minutes of the November meeting.
Motion carried.
FINANCIAL
Ben Mayes presented the financial report for November and
December 1993. HMR collections increased 9.00% in November
and 12.44% in December over 1992 collections. 1993 year end
increase was 11.67%. This reflected an increase greater than
the 15 year average of 11.22%.
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Budget total expense for November were $69,815 and for
December were $23,548. Total 1994 expenses were $519,207. A
second minibus/trolley has been located and will be delivered
in February. Funds for that will be rolled over from 1993
budget.
Motion by Clodfelter, second by Hanna to approve the
financial report. Motion carried.
ACTIVITY REPORT
Marilyn Johnson reviewed November and December activities of
Convention Visitor Development. 800 number inquiries
indicated an increase of 1,700 calls over 1992. Year end
report will be mailed to Commissioners at the end of the
week.
Johnson reviewed Autumnfest survey of participants which was
conducted by Intern Kerry Walden. This information will be
valuable in selecting advertising placement for future
festivals.
Moved by Fennel, second by Bassett to approve the Convention
Visitor Report. Motion carried.
BLACKWOOD MARTIN AGENCY REPORT
Susan Stirewalt reviewed the Spring/Summer advertising
campaign which uses bold graphics and emphasizes specific
events, historical, recreational, dining and lodging
opportunities in Fayetteville. The Agency is working on the
parks and recreational brochure and should have a concept
piece ready for the next meeting. Motion by Hanna, second by
Fennel to approve Agency report. Motion carried.
CONVENTION CENTER STUDY SUBCOMMITTEE
Bill Clodfelter reviewed the research and findings of the
committee. They found overwhelming support for a convention
center/exhibit and those opinions were backed up by facts and
data from 300 associations surveyed.
Financing of such a facility which will benefit the community
must be supported with public dollars. The committee
recommends a minimum of 30,000 sq. ft. exhibition hall with
additional space for meeting rooms.
Motion by Fennel to escrow $700,000 of reserved fund for a
convention center/exhibit hall and to hire a person or firm
to determine the physical and fiscal feasibility of a
convention center/exhibit hall. Clodfelter second.
Discussion followed. Motion carried (3 for- Fennel,
Clodfelter, Kaylor; 2 against- Hanna, Bassett).
Committee will determine perimeters and scope of work and
negotiate price. Committee will report back to A & P
Commission with dollar figure and time element.
OLD BUSINESS:
C.C.E.
Dean Donnie Dutton formally submitted a request to the A & P
Commission for $200,000 to update media equipment at the
Continuing Education Center. This was a followup to the
August public hearing regarding uses for HMR reserve funds.
Motion by Fennel to table the request until the March meeting
when questions regarding the convention center/exhibit hall
feasibility will be resolved. Second by Bassett. Motion
carried.
NEW BUSINESS:
Motion by Fennel, second by Hanna to nominate the following
for Henry Awards to be presented March 21 during the Arkansas
Governor's Conference on Tourism:
Media Support Award - Northwest Arkansas Times
Arkansas Heritage Award - Arkansas Air Museum
Grand Old Classic Special Event Award - Autumnfest &
Springfest
The Natural State Award - White Rock
Tourism Person of the Year- Frank Broyles
Motion carried.
Kaylor appointed Andy Lucas to replace Fred Vorsanger on the
Convention Center Study Committee.
John Kalagias announced that the Air Museum will get a
Douglas Skyhawk which is in Memphis. Other aircraft is being
offered to them; however, they are running out of sources for
free transportation of the aircraft to Fayetteville.
There being no further business, the meeting was adjourned.
Respectfully submitted,
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Marilyn Johnson
Director
Convention and Visitor Development