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HomeMy WebLinkAbout1993-11-15 - MinutesGROUP: DATE: PRESENT: ADVERTISING Si PROMOTION November 15, 1993 Coy Kaylor Joe Fennel Fred Hanna Bill Clodfelter Jim Waselues ABSENT: Fred Vorsanger CALL TO ORDER: COMMISSION Woody Bassett Steve Ward Marilyn Johnson Ben Mayes Susan Stirewalt The meeting was called to order by Chairman Coy Kaylor at 2:00 p.m. at City Hall, Room 326. MONTHLY REPORTS: MINUTES: Motion by Bassett, second by Clodfelter to approve the minutes of the October meeting and October retreat as mailed.. Motion carried. FINANCIAL: Ben Mayes presented the financial report. HMR collections increased 22.20% over 1992 with collections of $67,710 in October. Year to date increase is up 11.93%. Budget total expenses to date are.$425,838. One bus has been found and delivered to the city at a cost of $17,500. The bus is presently being painted and will be in operation November 24. Ozark Transit will provide the drivers at a cost of $12.35 per hour for the driver. Lights purchased by the A & P Commission are being put up on the square. Electrical work has been completed at an additional cost of $4,500. Motion by Bassett to pay for the extra $4,500. Second by Hanna. Motion carried (4 for, 2 against) • Motion by Clodfelter, second by Hanna to approve the financial report. Motion carried. ACTIVITY REPORT: Marilyn Johnson reviewed activities of Lights of the Ozarks festival. Interviews have been completed for 1994 with Successful Meetings and Arkansas Business magazines. Work is beginning to payoff with tours. Because of the moving of Chamber offices, 800 number inquiries were not available. Moved by Fennel, second by Bassett to approve the Convention Visitor Report. Motion carried. • BLACKWOOD MARTIN AGENCY REPORT - Susan Stirewalt reviewed the mission statement. Evaluation of 1993 placement resulted in the recommendation to drop television advertising in the Tulsa and Springfield markets. Brad Ruth presented the 1994 media plan and placement. Motion by Fennel, second by Bassett to approve media plan for Spring/Summer 1994. Motion carried. OLD BUSINESS: 1994 BUDGET - After the announcement that Fayetteville did not get the Slo-pitch world tournament, it was removed from the budget. A request from the Parks Department to help them produce a parks brochure was included in the budget. Motion by Hanna to approve the 1994 budget with above changes. Second by Bassett. Motion carried. CONVENTION CENTER/EXHIBIT HALL STUDY COMMITTEE - Chairman Kaylor appointed the following the committee: Randy Rhine Bill Mitchell Fred Vorsanger Bill Clodfelter, chairman Jim Waselues Coy Kaylor OTHER BUSINESS: Clodfelter moved that no meeting be held in December. Second by Hanna. Motion carried. Kerry Walden, intern with the Chamber, was introduced. She is completing demographics of Autumnfest attendees which will be available for A & P Commission shortly. Motion to adjourn by Clodfelter, second by Waselues. Motion carried. Respectfully submitted, Marilyn Johnson Director Convention and Visitor Development • • • GROUP: DATE: PRESENT: ADVERTISING & PROMOTION COMMISSION November 15, 1993 Coy Kaylor Joe Fennel Fred Hanna Bill Clodfelter Jim Waselues ABSENT: Fred Vorsanger CALL TO ORDER: Woody Bassett Steve Ward Marilyn Johnson Ben Mayes Susan Stirewalt $k ccewb MICE The meeting was called to order by Chairman Coy Kaylor at 2:00 p.m. at City Hall, Room 326. MONTHLY REPORTS: MINUTES: Motion by Bassett, second by Clodfelter to approve the minutes of the October meeting and October retreat as mailed. Motion carried. FINANCIAL: Ben Mayes presented the financial report. HMR collections increased 22.20% over 1992 with collections of $67,710 in October. Year to date increase is up 11.93%. Budget total expenses to date are $425,838. One bus has been found and delivered to the city at a cost of $17,500. The bus is presently being painted and will be in operation November 24. Ozark Transit will provide the drivers at a cost of $12.35 per hour for the driver. Lights purchased by the A"& P Commission are being put up on the square. Electrical work has been completed at an additional cost of $4,500. Motion by Bassett to pay for the extra $4,500. Second by Hanna. Motion carried (4 for, 2 against) • Motion by Clodfelter, second by Hanna to approve the financial report. Motion carried. ACTIVITY REPORT: Marilyn Johnson reviewed activities of Lights of the Ozarks festival. Interviews have been completed for 1994 with Successful Meetings and Arkansas Business magazines. Work is beginning to pay off with tours. Because of the moving of Chamber offices, 800 number inquiries were not available. Moved by Fennel, second by Bassett to approve the Convention Visitor Report. Motion carried. • • • BLACKWOOD MARTIN AGENCY REPORT - Susan Stirewalt reviewed the mission statement. Evaluation of 1993 placement resulted in the recommendation to drop television advertising in the Tulsa and Springfield markets. Brad Ruth presented the 1994 media plan and placement. Motion by Fennel, second by Bassett to approve media plan for Spring/Summer 1994. Motion carried. OLD BUSINESS: 1994 BUDGET - After the announcement that Fayetteville did not get the Slo-pitch world tournament, it was removed from the budget. A request from the Parks Department to help them produce a parks brochure was included in the budget. Motion by Hanna to approve the 1994 budget with above changes. Second by Bassett. Motion carried. CONVENTION CENTER/EXHIBIT HALL STUDY COMMITTEE - Chairman Kaylor appointed the following the committee: Randy Rhine Bill Mitchell Fred Vorsanger Bill Clodfelter, chairman Jim Waselues Coy Kaylor OTHER BUSINESS: Clodfelter moved that no meeting be held in December. Second by Hanna. Motion carried. Kerry Walden, intern with the Chamber, was introduced. She is completing demographics of Autumnfest attendees which will be available for A & P Commission shortly. Motion to adjourn by Clodfelter, second by Waselues. Motion carried. Respectfully submitted, ' O' 1c-rJ 95444"-s---j Marilyn Johnson Director Convention and Visitor Development t,„ peicefrA9'