HomeMy WebLinkAbout1993-11-15 - MinutesGROUP:
DATE:
PRESENT:
ADVERTISING Si PROMOTION
November 15, 1993
Coy Kaylor
Joe Fennel
Fred Hanna
Bill Clodfelter
Jim Waselues
ABSENT: Fred Vorsanger
CALL TO ORDER:
COMMISSION
Woody Bassett
Steve Ward
Marilyn Johnson
Ben Mayes
Susan Stirewalt
The meeting was called to order by Chairman Coy Kaylor at
2:00 p.m. at City Hall, Room 326.
MONTHLY REPORTS:
MINUTES: Motion by Bassett, second by Clodfelter to approve
the minutes of the October meeting and October retreat
as mailed.. Motion carried.
FINANCIAL: Ben Mayes presented the financial report. HMR
collections increased 22.20% over 1992 with collections
of $67,710 in October. Year to date increase is up
11.93%.
Budget total expenses to date are.$425,838. One bus has
been found and delivered to the city at a cost of
$17,500. The bus is presently being painted and will be
in operation November 24. Ozark Transit will provide
the drivers at a cost of $12.35 per hour for the driver.
Lights purchased by the A & P Commission are being put
up on the square. Electrical work has been completed
at an additional cost of $4,500. Motion by Bassett to
pay for the extra $4,500. Second by Hanna. Motion
carried (4 for, 2 against)
•
Motion by Clodfelter, second by Hanna to approve the
financial report. Motion carried.
ACTIVITY REPORT: Marilyn Johnson reviewed activities of
Lights of the Ozarks festival. Interviews have been
completed for 1994 with Successful Meetings and Arkansas
Business magazines. Work is beginning to payoff with
tours. Because of the moving of Chamber offices, 800
number inquiries were not available.
Moved by Fennel, second by Bassett to approve the
Convention Visitor Report. Motion carried.
•
BLACKWOOD MARTIN AGENCY REPORT - Susan Stirewalt reviewed the
mission statement. Evaluation of 1993 placement
resulted in the recommendation to drop television
advertising in the Tulsa and Springfield markets.
Brad Ruth presented the 1994 media plan and placement.
Motion by Fennel, second by Bassett to approve media
plan for Spring/Summer 1994. Motion carried.
OLD BUSINESS:
1994 BUDGET - After the announcement that Fayetteville did
not get the Slo-pitch world tournament, it was removed from
the budget. A request from the Parks Department to help them
produce a parks brochure was included in the budget.
Motion by Hanna to approve the 1994 budget with above
changes. Second by Bassett. Motion carried.
CONVENTION CENTER/EXHIBIT HALL STUDY COMMITTEE - Chairman
Kaylor appointed the following the committee:
Randy Rhine
Bill Mitchell
Fred Vorsanger
Bill Clodfelter, chairman
Jim Waselues
Coy Kaylor
OTHER BUSINESS:
Clodfelter moved that no meeting be held in December. Second
by Hanna. Motion carried.
Kerry Walden, intern with the Chamber, was introduced. She
is completing demographics of Autumnfest attendees which will
be available for A & P Commission shortly.
Motion to adjourn by Clodfelter, second by Waselues. Motion
carried.
Respectfully submitted,
Marilyn Johnson
Director
Convention and Visitor Development
•
•
•
GROUP:
DATE:
PRESENT:
ADVERTISING & PROMOTION COMMISSION
November 15, 1993
Coy Kaylor
Joe Fennel
Fred Hanna
Bill Clodfelter
Jim Waselues
ABSENT: Fred Vorsanger
CALL TO ORDER:
Woody Bassett
Steve Ward
Marilyn Johnson
Ben Mayes
Susan Stirewalt
$k ccewb
MICE
The meeting was called to order by Chairman Coy Kaylor at
2:00 p.m. at City Hall, Room 326.
MONTHLY REPORTS:
MINUTES: Motion by Bassett, second by Clodfelter to approve
the minutes of the October meeting and October retreat
as mailed. Motion carried.
FINANCIAL: Ben Mayes presented the financial report. HMR
collections increased 22.20% over 1992 with collections
of $67,710 in October. Year to date increase is up
11.93%.
Budget total expenses to date are $425,838. One bus has
been found and delivered to the city at a cost of
$17,500. The bus is presently being painted and will be
in operation November 24. Ozark Transit will provide
the drivers at a cost of $12.35 per hour for the driver.
Lights purchased by the A"& P Commission are being put
up on the square. Electrical work has been completed
at an additional cost of $4,500. Motion by Bassett to
pay for the extra $4,500. Second by Hanna. Motion
carried (4 for, 2 against)
•
Motion by Clodfelter, second by Hanna to approve the
financial report. Motion carried.
ACTIVITY REPORT: Marilyn Johnson reviewed activities of
Lights of the Ozarks festival. Interviews have been
completed for 1994 with Successful Meetings and Arkansas
Business magazines. Work is beginning to pay off with
tours. Because of the moving of Chamber offices, 800
number inquiries were not available.
Moved by Fennel, second by Bassett to approve the
Convention Visitor Report. Motion carried.
•
•
•
BLACKWOOD MARTIN AGENCY REPORT - Susan Stirewalt reviewed the
mission statement. Evaluation of 1993 placement
resulted in the recommendation to drop television
advertising in the Tulsa and Springfield markets.
Brad Ruth presented the 1994 media plan and placement.
Motion by Fennel, second by Bassett to approve media
plan for Spring/Summer 1994. Motion carried.
OLD BUSINESS:
1994 BUDGET - After the announcement that Fayetteville did
not get the Slo-pitch world tournament, it was removed from
the budget. A request from the Parks Department to help them
produce a parks brochure was included in the budget.
Motion by Hanna to approve the 1994 budget with above
changes. Second by Bassett. Motion carried.
CONVENTION CENTER/EXHIBIT HALL STUDY COMMITTEE - Chairman
Kaylor appointed the following the committee:
Randy Rhine
Bill Mitchell
Fred Vorsanger
Bill Clodfelter, chairman
Jim Waselues
Coy Kaylor
OTHER BUSINESS:
Clodfelter moved that no meeting be held in December. Second
by Hanna. Motion carried.
Kerry Walden, intern with the Chamber, was introduced. She
is completing demographics of Autumnfest attendees which will
be available for A & P Commission shortly.
Motion to adjourn by Clodfelter, second by Waselues. Motion
carried.
Respectfully submitted,
' O' 1c-rJ 95444"-s---j
Marilyn Johnson
Director
Convention and Visitor Development
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