HomeMy WebLinkAbout1993-10-11 - Minutes•
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GROUP:
DATE:
PRESENT:
ADVERTISING & PROMOTION COMMISSION
October 11, 1993
Coy Kaylor
Joe Fennel
Fred Hanna
Fred Vorsanger
Bill Clodfelter
Jim Waselues
ABSENT: None
Woody Bassett
Steve Ward
Marilyn Johnson
Ben Mayes
Susan Stirewalt
Guests
CALL TO ORDER:
The meeting was called to order by Chairman Coy Kaylor at
2:00 p.m. at City Hall, Room 326.
MONTHLY REPORTS:
MINUTES: Motion by Hanna, second by Waselues to approve the
minutes as mailed. Motion carried.
FINANCIAL: Ben Mayes presented the financial report. HMR
collections increased 15.20% over 1992 with collections
of $68,287 in September. This is the largest September
collection ever. It should be noted that restaurants
not collecting the HMR tax previously have been brought
on board. Year to date increase is up 10.75%.
Budget total expenses to date are $395,669. Motion by
Clodfelter, second by Hanna to approve the financial
report. Motion carried.
ACTIVITY REPORT: Marilyn Johnson reviewed activities of
Lights of the Ozarks festival and updated Commissioners
on Autumnfest. 800 number inquiries were off due in part
to change from MCI to A T & T as carrier and delay in
response in changing 800 number.
Moved by Waselues, second by Clodfelter to approve the
Convention Visitor Report. Motion carried.
BLACKWOOD MARTIN AGENCY REPORT - Susan Stirewalt reported for
the agency that they have finished placement. of fall
ads. They have received the 1994 State Plan for
advertising and will start planning for next year.
Motion by Fennel, second by Bassett to approve agenda
report. Motion carried.
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OLD BUSINESS:
CONVENTION FEASIBILITY STUDY - Discussion centered on
whether to proceed with study or go a different route. It
was the concensus of the committee for Chairman Kaylor to
appoint a citizen committee to make a recommendation to the A
& P Commission. Motion by Bassett to put the study on hold
until Committee makes recommendation. Second by Hanna.
Motion carried. Letters will be sent to firms submitting
proposals regarding the decision of the Commission.
NEW BUSINESS:
Funding requests were received from the following:
A. ARKANSAS AIR MUSEUM - John Kalaglias requested continued
funding for the Air Museum . Donations have doubled this
year and the visitor count is up considerably. Request -
$50,000
B . FAYETTEVILLE LAKES RESTORATION PROJECT - Bill Ackerman
presented a proposal for a phased project for improving
Lake Fayetteville. A 3 to 1 match is available. Request
- $25,000
C. SOCIETY FOR THE PRESERVATION AND ENCOURAGEMENT OF BARBER
SHOP QUARTET SINGING IN AMERICA - Randy Milliken and John
Sugg requested money for establishment of this group and
recruitment of regional conventions. Request $5,000
D . WALTON ARTS CENTER - Bill Mitchell requested the A & P to
cooperatively fund advertising with restaurants and the
Walton Arts Center. Request - $8,799.45
E . WASHINGTON COUNTY HISTORICAL SOCIETY - Ann Sugg requested
that the Commission contract with the Washington County
Historical Society to conduct the 4 corners Ancestor
Fair. Request - $2,000
F. UNIVERSITY MUSEUM - Museum requested assistance in
preparation of brochure advertising Museum and its
collections. Request - $4,555
G . FESTIVALS - Written requests were presented from the four
annual festivals. Requests were as follows:
Autumnfest - $10,768.61
Lights of the Ozarks - $80,750
Music Festival of Arkansas - $20,000
Springfest - $10,700
H . BUS/TROLLEY - Ben Mayes reviewed the two year bus/trolley
request considered by the Commission this year. The
first year funding was for the purchase of the buses and
the second year was for operation and maintenance only.
Request - $61,000
I. Square Gardens/Dickson Street
J . City Entry Beautification - Funding in the amount of
$2,100 is requested for the first of four city entryway
signs. Motion by Vorsanger to fund this project now from
Special Projects account. Second by Bassett Motion
carried. Request - $2,100
K . C.C.E. - Upgrade equipment and update furnishings of
Continuing Education Center. Request - $200,000
L . Girls Slo-pitch World Tournament (Girls 18 and Under or
Girls 16 and Under) - Request to help with hosting this
tournament. Request subject to winning bid. Should know
by mid-November. Request -$20,819.94
M. American College Theatre Festival - Andrew Gibbs
presented request for VIP reception and miscellaneous
expenses for conference to be held Feb. 23-26, 1994.
Kennedy Center is underwriting judging expenses. First
of two years conference will be held here. Request -
$2,600.
OTHER BUSINESS:
Marilyn announced that the Old Miss game had been scheduled
for the same weekend as War Eagle in 1994. This conflict
will seriously conflict with available hotel rooms and will
hurt HMR revenues. Commissioners requested that a letter be
sent to Chancellor Ferritor, Coach Broyles and Roy Cramer,
head of SEC).
Retreat was rescheduled for next week. Marilyn will poll
Commissioners and notify them of schedule.
Vorsanger asked that the issue of make up of the A & P
Commission be addressed since one member of the City Council
will be replaced by a member of the public at large. It was
decided to advertise for applicants who wished to fill this
position.
There being no further business, the meeting was adjourned at
4:00 p.m.
Respectfully submitted,
ria -,39
Marilyn Johnson
Director
Convention and Visitor Development