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HomeMy WebLinkAbout1992-12-07 - MinutesGROUP: DATE: PRESENT: ADVERTISING &PROMOTION COMMISSION DECEMBER 7., 1992 BILL CLODFELTER JIM WASELUES FRED VORSANGER STEVE WARD CALL TO ORDER: FRED HANNA COY KAYLOR SUSAN STIREWALT In the absence of a Chairman, Steve Ward called the meeting to order at 2:00 p.m. FIRST ORDER OF BUSINESS: Elect Chairman - The floor was opened for nominations. Fred Hanna nominated Fred Vorsanger. Fred Vorsanger nominated Coy Kaylor seconded by Fred Hanna. Fred Hanna withdrew his nomination of Fred Vorsanger. Those present voted unanimously Kaylor as Chairman of the A & P Commission. The Chair was turned over to the newly elected Chairman Coy Kaylor. Chairman Kaylor directed Steve Ward to continue running the meeting. MONTHLY REPORTS: MINUTES: Motion by Coy Kaylor, seconded by Jim Waselues to approve the minutes as read. Carried. FINANCIAL STATEMENT: Ben Mayes presented the report noting income for November was up 33%, the payment from various businesses that were months. financial due in part to due in prior BUSINESS: 1993 Budget Review - Steve Ward presented the final draft of the 1993 budget adopted by the Commission at the 1993 planning session. Fred Vorsanger asked about the Convention Center development funds, which was explained that the funds are part of the line item CONVENTIONS DEVELOPMENT. No other discussion. 1993 Marketing Plan - Susan Stirewalt of Blackwood/Martin reviewed and distributed copies of the marketing plan. In addition, Susan presented an ad for approval. Those present agreed the ad copy was•good and directed Susan to run the ad. Convention Recruitment Give away - Tabled. Chamber 3rd Quarter Report - Steve Ward presented review of the report for the 3rd quarter activities of the Chamber administrative and promotional activities as it related to the A & P contract. Motion by Fred Vorsanger, seconded by Coy Kaylor to approve the report as presented. Carried. 1993 Chamber Contract - Steve Ward reviewed the contract for 1993 noting the only change would be an increase in funding by $16,000.00 to allow for increase in pay level of the staff person in charge of Convention and Tourism Development. This according to Steve would allow for hiring an experienced, professional person to fill the position. Motion by Fred Vorsanger seconded by Coy Kaylor to approve the extension of the Chamber Contract for one year (1993) with the fee to be $1000,000.00. Carried. Steve Ward was instructed to work with City Attorney Jerry Rose to redraft contract. OTHER BUSINESS: Incubator Conference - Sam Pruitt, Director of Genesis Business Incubator presented a proposal to attract the National Association of Business Incubators 1994 Convention to Fayetteville. The conference will be held in May of 1994, with a potential of 500 attendees. In addition to the Incubator Conference, it is likely that the Research Parks National Conference would be held at the same location with 400-500 people attending. The Genesis Incubator has been recognized as the Number 1 Incubator nationally and would be a drawing card to attract the convention to Fayetteville. To bid for the Convention, the application must be accompanied with a commitment of $30,000.00 to be paid to the National Association. Sam Pruitt noted that a commitment from the A & P Commission for $30,000.00 would be vital to recruiting the Convention, as applications must be filed by December 20. Sam noted that funds would be raised reducing • the A & P commitment of $30,000.00 by amount is raised. After lengthy discussion, a motion by Fred Vorsanger, seconded by Fred Hanna to approve the $30,000.00 request with the understanding that the money would be paid only upon recruiting the National Association of Business Incubators for the 1994 Convention and that every effort would be made by Sam Pruitt to reduce that amount by raising funds from other sources. Carried. TLN Video Proposal - Susan Stirewalt reviewed a proposal to develop a video about Fayetteville to be aired on CNBC at a estimated cost of $15,000.00. Based on contacts made by Blackwood/Martin with various communities that have participated in the program and the lack of inquiries they received, Susan Stirewalt recommends Not going with the 0 program. Motion by Coy Kaylor seconded by Fred Vorsanger not to participate in the TLN Video program. Carried. Arkansas Brochure - Susan Stirewalt presented a concept being developed by the state to have a combination brochure on the communities in Arkansas that President Clinton has lived. No projected costs have been established yet. Motion by Fred Vorsanger seconded by Fred Hanna to participate in the brochure. Convention & Visttors Development Director - Marilyn Johnson was introduced as director of Convention & Visitor Development. She will begin working on December 21, 1992. KUAF Proposal -.Rick Stockdale presented a proposal to bring the radio show "Whad'Ya Know" with Michael Feldman to Fayetteville for live broadcast from Walton Arts Center. The program will be in Fayetteville in February of 1993. Motion by Jim Waselues, seconded by Fred Vorsanger to support the program by committing $2,500.00 to the project based attracting "Whad'Ya Know" radio show to Fayetteville. Carried. Tree replaced on the Square - Fred Vorsanger proposed the A & P Commission assist in the cost of replacing a tree on the square based on the square being a major tourist draw for Fayetteville. Motion by Bill Clodfelter, seconded by Fred Vorsanger to contribute up to $1,000.00 for the replacement of tree on the square. Carried. Air Museum - John Kalagias invited all Commissioners and the public to the presentation by the George Family of the design model and photos of the Air Museum on December 8, at 2:00 p.m. at the Air Museum. Adjourned. •