HomeMy WebLinkAbout1992-09-14 - MinutesGROUP: ADVERTISING & PROMOTION COMMISSION
DATE: MONDAY, SEPTEMBER 14, 1992
PRESIDING: MICHAEL GREEN, CHAIRMAN
PRESENT: Coy Kaylor, Jim Waselues, Michael Green, Steve
Ward, Mayor Fred Vorsanger, Joe Fennel, Susan
Stirewalt, Dede Ellis, Diane Bostick, Bill
Walker, Cy Southerland, Keith Newhouse, John
Kalagias.
CALL TO ORDER:
The meetingwas called to order by Chairman Michael Green.
MONTHLY REPORTS:
Mayor Fred Vorsanger movedto approve the minutes as written
and received. Coy Kaylor seconded. Motion carried.
ACTIVITY REPORT:
Dede Ellis presented the Activity Report to the Committee.
FINANCIAL REPORT:
Ben Mays presented the Financial Report to the Committee.
OLD BUSINESS:
Locomotive: Dede Ellis presented a letter to the Committee
from Dee Carroll, Executive Director, Fort Smith Convention &
Visitors Bureau, which confirmed that Fort Smith will assume
responsibility for the locomotive, and that the necessary
paperwork will be forthcoming. Mayor Fred Vorsanger moved to
accept Fort Smith's acquisition of the locomotive; Joe Fennel
seconded. Motion Carried.
NEW BUSINESS:
A & P Commissioner - replacement: Michael Green offered Bill
Clodfelter, Mangager of the Park Inn, as a replacement for A
& P Commissioner Pat Henry. Fred Vorsanger moved to appoint
Bill Clodfelter to replace Pat Henry. Coy Kaylor seconded the
motion. Motion carried.
Football Reservations Hotline: Dede Ellis reported that the
requests for motel reservation for the Fayetteville games are
frequent. The Line seems to be a success, and she is now
placing people in Bentonville, and as far away as Siloam
Springs and Eureka Springs.
•
•
Funding Request - Video Visitor's Guide:: Diane Bostick
presented a request for funding for a video visitor's guide
in the amount of $1,000. She told the Committee that the
video would attract attention in a way that brochures cannot
touch.
She said that the amount of the request was low because TV
Access Channel 4 is using some tape which they have in
storage. Fred Vorsanger stated that the price is right, and
moved to support the project. Michael Green seconded.
Motion carried.
Funding Request - Autumnfest: Bill Walker presented a
request for funding for advertising Autumnfest in the amount
of $6,000. He told the committee that an estimated 15,000
people are expected and that the advertising has paid off in
the past, but that funding is needed to promote Autumnfest
outside the Fayetteville area. Coy Kaylor moved to grant the
Autumnfest funding. Jim Waselues seconded.
Motion carried.
Funding Request - Headquarters House: Keith Newhouse
presented a request for funding for restoring Headquarters
House in the amount of $11,525. He told the Committee that
Headquarters House is the "anchor pin" of the Historic
District, and that among other things, termites have eroded
it. They need help, as there is virtually .no other source of
income.
Fred Vorsanger moved the allocate the money, out of Special
Funds, to restore and bring up to date the Headquarters
House, with the stipulation that the A & P Commission be
given appropriate publicity for doing so, possibly in the
form of a plaque. Coy Kaylor seconded. Motion carried.
Budget Funding Request - Arkansas Air Museum: John Kalagias
presented a request for budget funding for the Arkansas Air
Museum. He told the Committee that the Museum doesn't use A
& P money.for special projects, but only for staffing and
salaries.
Michael Green told John Kalagias that it would be better to
wait until the new Commission takes over so that they can
make the decision on this matter. Michael asked if there
were any other sources of income, and John said that they
would have to cut back on staffing, and charge visitors fees.
Coy Kaylor moved to table the Budget funding request.
Michael seconded. Motion carried.
•
Blackwood/Martin Photo Policy: Susan Stirewalt told the
Committee that Blackwood/Martin feels there should be a photo
policy regarding the loaning of photograghs, i.e., make
available 8-10 of the most requested photos with a $300
ceiling on usage. A request form would have to be filled out,
and the Chamber would handle the collection of fees. Michael
Green suggested that this matter be decided and voted on at
the next meeting.
Steve Ward told the Committee that they heed to move ahead on
the budget for 1993 when they meet in October.
It was mentioned that the Mayor's Conference is going to be
held at the Arkansas Air Museum.
There was no further business; the meeting was. adjourned.
RESPECTFULLY SUBMITTED:
Let s=>
Dede Carter Ellis
Convention & Visitor's Development Director
ACTUAL
Tax Rev. $59,646
ACTIVITY REPORT
September, 1992
HN,R SUMMARY
YTD ACTUAL
$483,114
ANNUAL BUDGET
$588,668
•
1991 - $434,195
SALES TAX
1992 - $486,988
800 NUMBER
•
1992 - YTD -
CONVENTION ACTIVITY
Communicating with Sam Pruitt of GENESIS, about a National Genesis
Convention for Fayetteville in May of 1994. Furnishing him with
4111 information pertinant to bidding for the Convention in November.
•
•
--HMR COLLECTION COMPARISON
1991----- $57,079-
PERCENT INCREASE -.4,5%
1992 - $59,646
HMR
YTD - 1991 - $426,063 YTD - 1992 - $.483,114
PERCENT INCREASE - 13.39%