HomeMy WebLinkAbout1987-12-21 - MinutesGROUP:
DATE:
PRESIDING:
PRESENT:
ABSENT:
ACTION: 1. The meeting was called
Johnson.
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CITY ADVERTISING & PROMOTION COMMISSION
December 21, 1987
Marilyn Johnson
Marilyn Johnson, Jeremy Hess, Ron Bumpass,
Garland Melton, R. Dale Christy, Joe Martin,
Mark Blackwood
Bob Sanders, Don Clark,_Bill Clodfelter
2. Bumpass made a motion,
the Chairman inquire of Commission
tent to continue serving in 1988.
to order by Marilyn
second by Hess, that
members of their in -
Motion carried.
3. The Commission discussed procedures that we
should use in selecting an advertising agency to serve
in the new contract period to begin April 1, 1988. It
was generally agreed that we should include the follow-
ing in an RFP:
a. The contract would be for the period of April 1,
1988 through December 31, 1990.
b. The assumed approximate advertising budget would be
$100,000 annually, to be confirmed each year based
on available funds. Special projects to be added to
the contract as funds might be available by the
Commission.
-.c. Items to beconsideredin evaluating agencies would
include:
(1) Proof of prior comparable work.
(2) Creative suggestions.
(3) Media plan for placement.
(4) Standard fee schedule for creative and/or
production required.
d. Price quotes should include all charges for service
to be delivered to client. No additional charges
for such expenses as travel, telephone, or freight
will be allowed.
e. The time frame for bidding should be approximately
as follows:
(1) Advertise for bids, January 4, 1988.
(2) Written proposals due, February 5, 1988.
(3) Decision by Commission, March 1, 1988.
ti
4. On a motion by Bumpass, second by Hess, it
was agreed that Christy should get with Jim Pennington,
Scott Linebaugh and/or Jim McCord to develop the RFP to
include the items in #3 above and any legal provisions.
required. A draft of the RFP is to be circulated to
the Commission prior to being released with time for
comment and/or changes.
5. It was agreed that we would not meet again
until proposals are received, unless there is need for
a called meeting for some other purpose.
MEETING ADJOURNED