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HomeMy WebLinkAbout2007-03-13 - MinutesCity Council Water & Sewer Meeting Minutes March 13, 2007 Page I of 4 Member Aldermen Mayor Dan Coady Ward 1 Position 1 — Adella Gray V10 Ward 2 Position l - Kyle rt Cook CityAttorney Kit Williams � 1 Ward 3 Position 2—Robert Ferrell Ward 4 Position 2 - Lioneld Jordan City Clerk Sondra Smith ARKANSAS City of Fayetteville Arkansas City Council Water & Sewer Committee Meeting Minutes March 13, 2007 A meeting of the Fayetteville City Council Water & Sewer Committee was held on March 13, 2007 at 6:30 p.m. in Room 326 of the City Administration Building located at 113 West Mountain Street, Fayetteville, Arkansas. MEMBERS PRESENT: Alderman Kyle Cook, Chair; Alderwoman Adella Gray; Alderman Robert Ferrell; Alderman Lioneld Jordan Other Council Members Present: Alderwoman Nancy Allen; Alderwoman Shirley Lucas Staff Present: David Jurgens, Gary Dumas, Ron Petrie, Tim Conklin Others Present: Billy Ammons, OMI Alderman Cook called the meeting to order. 1. Approval of the Minutes Alderman Jordan moved that the minutes of the February 27, 2007 Water and Sewer Committee Meeting be approved as submitted. Alderwoman Lucas seconded the motion and it passed unanimously. 2. WSIP Update David Jurgens said there have not been many changes since the last update. The Committee was presented with an outline of each project and percentage of completion. a. Subproject EP -1, Noland WWTP Wet Weather Improvements David Jurgens said bids were opened on this subproject but issues were found that would cause the bids to be rejected. Staff resealed the bids and will rebid the project. Advertisement for the rebid will be Thursday, March 15. He explained that an item was eliminated from the project that was helpful but not essential, saving an estimated $80,000 to $100,000. This item should come back to the Committee at the next meeting. Alderman Cook asked how long this would delay the project. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Water & Sewer Meeting Minutes March 13, 2007 Page 2 of 4 David Jurgens said it might delay the project a month but no more. He said the timeline he has worked out puts the project coming before the Committee the first part of April b. Beaver Lake Watershed Nutrient Reduction Study David Jurgens said there has been no change in this project. c. Subproject WL -7, Gregg Avenue Lift Station David Jurgens said bids will be opened on this project on March 20. He will submit a shell packet on this project to the Council. If the bids come in as expected, he will walk-on the completed bid packet at the Council meeting. If there are any problems, the item will be pulled until staff has had time to evaluate the bids. Alderman Cook asked a question not pertaining to this agenda item. He said he was asked today about the status of the line work along the Mudd Creek Trail and wondered when that would be completed. David Jurgens said there are two parts to the contract for work along Mudd Creek Trail. Everything west of College Avenue has been completed. One part of the contract is between Gregg and College Avenues, behind Wal-Mart; the second is between College Avenue and Old Missouri Rd. The trail behind Wal-Mart has already been reopened. They should be finished laying the pipe on the portion near the trail between College Ave. and Old Missouri Rd. within a week and a half. They will then be doing the cleanup on that portion and it will probably be three to four weeks before that part of the trail will be open. A crew is working across the gold course right now because of the tight time constraint to get across that area. Another group is working on the tunnel going under the creek in the vicinity of Hwy. 265 near Old Wire Rd. The entire contract should be at substantial completion by the end of April or first week of May. Another item mentioned that was not on the agenda involved OMI. David said he sent out the monthly report from OMI on Friday. The numbers for percentage of design flow did come down in February. We are still over design capacity at 110% but that is a lot less than the 126% in January. d. WSIP Farmington Area Work David Jurgens said Farmington has submitted their application to Arkansas Natural Resources Commission. Mr. Jurgens spoke with officials at ANRC today and they are expecting no problems. We are waiting for approval of the contract and Farmington has a referendum occurring in May to discuss financing options. The design is proceeding. The wetlands person walked all the lines today to determine what, if any, changes would have to be made to the Corps of Engineers permit. Mr. Jurgens said there are actually two fewer creek crossings than were on the original design done in 2001. This will require a small amendment to the Corps permit but staff is not expecting that to be a problem. 3. Sanitary Sewer Rehabilitation Project Update 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Water & Sewer Meeting Minutes March 13, 2007 Page 3 of 4 a. Basins 1-5, 18 & 19 Sewer Rehab David Jurgens said there is no functional change on this project. b. Farmington Area David Jurgens said we did get the approval of Arkansas Natural Resources on the Farmington area sewer rehab. 4. 36" Water Transmission Main Rehabilitation David Jurgens said we are getting ready to cut this in next week. We will be shutting the line down and cutting in a valve to isolate the area where the work is taking place. The contractor is working very closely with the Water & Sewer Division to make sure things are as smooth as they can be. Old Wire Road will be closed for periods of time while this is being done. The water line runs along Old Wire Rd. from Old Missouri Rd. to where Old Wire runs into Mission and then all the way to Gunter. Staff will issue a press release about these potential road closings. In response to a question from Alderman Cook, David Jurgens said staff reviewed the work that needed to be done on the surge tank. They determined that it will be best to use a thick, epoxy type coating on the inside of the tank, coating the bottom 18" of the sides of the tank as well as the floor. We are receiving bids this week on this project. The tank will be structurally sound with that repair. The project should be executed within three weeks. He said this is a permanent solution. There will be water in the tank at all times so the lower portion should always be underwater. 5. Farmineton Wastewater Service Aereement David Jurgens said the last version of this agreement was sent out to all parties on Friday, March 9. The agreement was reviewed by the Farmington City Council last night (March 12). From that meeting it was determined that there was one item they wanted to eliminate. He said we are happy to make this change. The change is in Section 8. He said we will cut refund checks to Farmington customers who are currently on the system and those will be the only checks cut. We will then advertise and do everything we can to make contact with any customers who have been on the system but have discontinued that service. In response to a question from Alderman Jordan, David Jurgens said the total amount for the Farmington customer refund is roughly $350,000. When divided by number of customers, the amount of refund per customer should be around $200. This will go back to Feb. 9, 2004 which is the date these rates came into affect. He said that the refund process for all outside -the -city customers will be executed simultaneously. In response to a question from Alderman Ferrell, David Jurgens repeated that refund checks will be cut at the same time for all the customers who are classified as outside -the -city customers. The agenda for this meeting outlined the tentative schedule for this item. The contract will need to go to the full Council for approval. In response to a further question from Alderman Ferrell, David Jurgens said HDR is now working through the final details on the new rates. He has to get some information on capital 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org City Council Water & Sewer Meeting Minutes March 13, 2007 Page 4 of 4 improvements for water to them and he hopes to get that done this week. They are expecting to have semi-final information in April. Because of David's military duty schedule, the plan is to bring this information forward in May and have final decisions made in June or early July. David Jurgens said the section of the Farmington contract that will be changed is in section 8 of the contract. He said the second paragraph on page 21 will be changed to apply to Fayetteville instead of Farmington. The first sentence of the first paragraph will remain and the remaining two sentences of the paragraph will be deleted. Essentially Fayetteville will send checks out to all the customers who are currently Fayetteville customers who reside outside the city limits and will make a good -faith effort to inform any previous customers of this refund. Staff will make sure we are complying with the Unclaimed Property Act and any other applicable laws. Mr. Jurgens requested that the Committee move this contract, with change mentioned, forward to the City Council. Alderman Jordan moved that the Farmington contract be forwarded to the City Council for approval. Alderman Gray seconded the motion and it passed unanimously. 6. Greenland Sewer Issues David Jurgens said Greenland would like for Fayetteville to purchase their system. As stated at the last meeting, Mr. Jurgens told them we would not consider taking ownership until the system is out of debt and is capable of handling adequate flows, etc. There has not been much change except that there was a great deal of discussion at the meeting held in Greenland last night regarding a moratorium. Greenland also approved the large Greenland Hills development on the hilltop south of Greenland on Napier as it was presented to them (with a STEP system). This development has not yet received ADEQ or Health Department approval. In response to a question from Alderman Ferrell, David Jurgens clarified an item on the OMI monthly report regarding septic haulers' application package. He said these are haulers that pump out septic systems. That load is delivered to the Noland Plant and they pay us for the service of disposal. 7. Sehedulina the Next Rater/Sewer Committee Meeting The next meeting of the Water and Sewer Committee is scheduled for April 10, 2007. 113 West Mountain 72701 (479) 521-7700 (479) 575-8257 (Fax) accessfayetteville.org