HomeMy WebLinkAbout2006-02-02 - MinutesMayor Dan Coody
City Attomey Kit Williams
City Clerk Sondra Smith
City Council Water & Sewer Meeting Minutes
February 2, 2006
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Member Aldermen
aye evi le
AR KA N SA 5
City of Fayetteville Arkansas
City Council Water & Sewer Committee
Meeting Minutes
February 2, 2006
Ward 1 Position 1 -
Ward 2 Position 1 -
Ward 3 Position 2
Ward 4 Position 2 -
Robert Reynolds
Kyle B. Cook
— Robert Ferrell
Lioneld Jordan
A meeting of the Fayetteville City Council Water & Sewer Committee was held on February 2,
2006 at 5:30 p.m. in Room 326 of the City Administration Building located at 113 West
Mountain Street, Fayetteville, Arkansas.
MEMBERS PRESENT: Alderman Kyle Cook, Chair; Alderman Lioneld Jordan;
Alderman Robert Ferrell; and Alderman Robert Reynolds.
Staff Present: David Jurgens, Stephen Davis, Gary Dumas, Ron Petrie, Tim Conklin, Susan
Thomas,
Chairman Kyle Cook called the meeting to order.
1. Approval of the Minutes
Alderman Ferrell moved that the minutes of the January 10, 2006 Water/Sewer
Committee meeting be approved as distributed. Alderman Jordan seconded the
motion and it passed unanimously.
2. WSIP Update.
a. West Side Wastewater Treatment Plant.
David Jurgens reminded the Committee that the groundbreaking for the WSIP project
is scheduled for 2:00 p.m., Friday, February 3, 2006, on site. Broyles Road will be
closed beginning Monday, February 6. Notification has been sent to Farmington
Schools, the City of Farmington and others. Brasfield & Gorrie is in Fayetteville and
things are going very well. Until we can get the project manager and staff hired, Stan
from OMI is helping out in that capacity.
Alderman Cook asked if Brasfield & Gorrie is working on an accelerated construction
schedule or simply a five-day a week standard schedule
David Jurgens said he had not seen a schedule of work hours but he assumes they
will be working five days a week.
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February 2, 2006
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b. Subproject WL -5
David Jurgens said staff had a pre -construction conference with Arkansas Natural
Resources and with Garney on February 1, 2006. Garney will be starting work next
week and the project is moving forward. They will be starting their prep work
immediately.
c. Subproject WL -1 and 3, Gravity Lines from Old Wire Road to Gregg Avenue,
and from Porter Road to Hamestring Lift Station, combined as one contract.
David Jurgens said we have received the bids on these projects. He said all the bids
look good and pending a letter from the engineer and approval from ANRC, Mr. Jurgens
would like to take this to the Council at the first meeting in March. The contract would be
the standard form approved by the City Attorney. He said he has already begun
assembling the packet to submit to ANRC and to put the item on the agenda. As soon
as he receives the letter from the engineer to complete the packet, he will send a copy
to each of the Committee members.
Alderman Ferrell asked about the turn around time for approval from Arkansas Natural
Resources on items submitted to them.
David Jurgens said they have been approving things pretty quickly. These contracts
take a little longer because Federal funds are involved and the contractor must
document good faith efforts to employ minority or women's businesses as sub
contractors in these jobs. Because of the extra time involved, he would like to parallel
track the Council process with the ANRC process. That way, if ANRC approves the
contract, it can be awarded immediately.
In response to a question from Alderman Reynolds, Mr. Jurgens said the low bidder,
Oscar Renda, is out of Arlington, Texas. They are a big contractor and do a lot of work
down there. They haven't done much work up here but that is primarily because we
don't have many jobs that are big enough to draw them. They have done a lot of work
for engineers we know and have a very good reputation.
d. Subproject WL -4, Gravity Lines and Force Main from Gregg Avenue Lift
Station to Hamestring Lift Station.
David Jurgens said that Oscar Renda also had the low bid on this project. The job
came in at $10.4 million and the Engineer's estimate was $13.5 million. He would like
to handle this contract the same as Subproject WL1 and WL3 — trying to get the item on
the agenda for the first Council meeting in March.
In response to a question from Alderman Cook, Mr. Jurgens said staff will check the
bonding numbers to make sure that Oscar Renda doesn't exceed themselves between
the two jobs. Purchasing has checked their licensing and will check their bonding as a
matter of course.
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February 2, 2006
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e. Project Staffing.
David Jurgens said that contracts are being developed by Cross Gunter. The jobs
have been advertised. We have received some phone calls about the inspector position
and applications for the secretary. The project manager position was advertised
nationally.
f. Backup Power Generator Alternatives.
David Jurgens said staff is still evaluating the proposal from Power Secure for
purchase of the generators required for the West Side WWTP and the Hamestring Lift
Station. This item has been deferred until all the pipe bids have been opened.
Alderman Reynolds asked if the generators would be three years old before they are
used.
David Jurgens said they would, but they have a useful life of about 40 years. If we can
save 15 to 20% on the generator, it would probably still be worth the purchase.
g. Easement Status Update.
David Jurgens said we have received verbal agreements from two property owners —
Paradise Valley Golf Course and CMN on Gregg Avenue. We still have four unresolved
easements. One of those is Chestnut Apartments. The reroute for this area is not
covered under our existing Corp of Engineers permit. This is a very small intrusion into
the actual floodway of the creek and Mr. Jurgens said he thinks we can get a nationwide
permit to go with the routing between the building and the creek. This would avoid the
condemnation with the routing around the building. He recommended to the Committee
that we proceed in that direction, finalizing the plans for the routing adjacent to the
creek.
Alderman Reynolds moved that staff proceed as outlined. Alderman Ferrell
seconded the motion and it passed unanimously.
h. WSIP Property Potential Sale.
David Jurgens said the City has been approached by Ozarks Electric Cooperative in
regard to purchasing approximately five acres adjacent to the West Side WWTP for a
future electrical substation location. The last appraisal on the property was $30,000 an
acre. In order to sell now, we would have to get a new appraisal. Arkansas Natural
Resources is also interested in purchasing land in the area. They are constructing a
wetlands on a 40 acre site immediately south and adjacent to the WSIP site. They have
approached the City about making more wetlands in that 300 acre site.
There was some discussion about possible uses for the acreage, including a possible
community park and the advantages of the options. Mr. Jurgens reviewed which parts
of the acreage will be sold and which kept.
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3. Sanitary Sewer Rehabilitation Project Update.
a. Basin 1-5, 18 & 19 Sewer Rehabilitation Construction.
David Jurgens stated that bids were opened on this project. The low bid, submitted by
T -G Excavating, was more than expected at $2,223,022. This company has done a
number of jobs for us and is very familiar with the project. The Engineer has evaluated
the bids and references and recommends the contract be awarded to T -G Excavating.
Mr. Jurgens will put together the information to send to ANRC from the City
recommending that this contract be awarded. He is also requesting approval from the
Committee to send this contract to the Council at the first meeting in March.
b. Farmington Area.
David Jurgens said that the final design is still underway for the line work. We have
identified a number of lines that would be most cost effective to do by Insituform.
c. Insituform Term Contract Renewal.
David Jurgens said this is the last year to extend this contract. Mr. Jurgens will be
submitting a one-year extension for approval soon. Toward the end of this year staff will
initiate a new five-year contract.
4. Wedington Drive Water and Sewer Relocations.
Ron Petrie said we have received a good set of bids on this project. The Engineer's
estimate was $1,550,000 and the low bid (from Crossland) is slightly over that at
$1,591,426.20. The project will replace primarily 8 -inch line with mostly 18 -inch water
line all the way to Double Springs.
5. Razorback Road Water and Sewer Relocations.
Ron Petrie said this section of road is between 6th St. and 15th St. The State is widening
this to four -lanes, creating the need to relocate water and sewer lines that exist. There
is a hodgepodge of water & sewer lines in that area which will be replaced with 12 -inch
water lines. There is a 24 -inch sewer line through that corridor that will remain in place.
The low bid was from Goodwin & Goodwin for $722,890.50 and came in just under the
Engineer's estimate of $783,685.00. Goodwin & Goodwin is out of Ft. Smith. It has been
four or five years since they've done a project for the City. Staff requests approval to
forward this item for full City Council consideration.
Alderman Reynolds moved that both the contract for the Wedington Drive &
Razorback Road Water & Sewer Relocations be forwarded to the Council.
Alderman Ferrell seconded the motion and it passed unanimously.
6. 24 -Inch Water Line Replacement.
David Jurgens said the design for the water line sections on Custer and
Morningside/Lewis Lane is complete. The WSIP requires that several hundred feet of
that 24" water line be lowered in order to lay the new replacement sewer line in at
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Morningside Drive. He feels we can get a better and much more cost effective solution if
extend the replacement to include this line lowering as part of the 24" water line project.
The cost for the WSIP portion would be paid for out of WSIP funds.
Alderman Jordan asked about the time frame for this project.
David Jurgens said the original engineering contract for this did not include any
contingency, so the cost of the engineering to add this in will require a change order
which will have to be approved by the Council. The design is already done for the part
that will be lowered for the sewer line, so the design to "connect the dots" will probably
take less than 30 days.
In response to a question from Alderman Ferrell, Ron Petrie said he purposely did not
build a contingency into this contract because we were in the process of evaluating
McGoodwin's contract with the Wastewater Treatment Plant. He was convinced that this
was the price needed to do the job and that there would be no change orders.
David Jurgens said if we put a placeholder in to get this on the City Council Agenda for
the second meeting in February, assuming 30 days for design and if everything goes at
top speed, bids could be advertised at the end of March, bid in April and the contract
awarded at the end of May. Work could potentially start in the summer.
7. Beaver Water District Negotiations.
David Jurgens said negotiations with Beaver Water District are continuing. He feels we
are making progress and should be able to reach an agreement. This involves
stormwater protection issues to help protect the watershed. More discussions are
scheduled.
8. Farmington Contract Update.
Steve Davis said there has not been a meeting with the Farmington negotiating team
since late November/early December. Mr. Davis distributed a letter he proposes to send
to Mayor Harris which will update all involved in the negotiation on where the
negotiation rests right now and where we need to go with it. We expect to have
meetings with the Farmington negotiating team within the next two weeks. He intends to
send the letter to Mayor Harris tomorrow (February 3).
9. Scheduling the Next Water/Sewer Committee Meeting.
The next meeting of the W/S Committee was scheduled for Tuesday, February 28, 2006
at 6:30 in room 326.
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