HomeMy WebLinkAbout2015-11-10 - Agendas - Final CITY OF
ayepi le AGENDA
ARKANSAS
Water, Sewer, and Solid Waste Committee
November 10, 2015
5:30 P.M.
(Or immediately following City Council Agenda Session)
City Hall — Room 326
Committee: Chairman Mark Kinion; Aldermen Sarah Marsh, Aldermen Martin Schoppmeyer,
Aldermen John LaTour
Copy to: Mayor Lioneld Jordan; Sondra Smith, Don Marr, Paul Becker, Susan Norton, Jeremy
Pate, Chris Brown, Lynn Hyke, Peggy Bell, CH2M HILL, Brian Pugh, Jeff Coles,
Mark Rogers
From: Tim Nyander, Utilities Director
CALL TO ORDER
ROLL CALL
APPROVAL OF MEETING AGENDA
OLD BUSINESS/UPDATES:
a. Lake Sequoyah Sediment Removal Project
Site preparation for geobag placement and limited sediment removal to fill these geobags is
complete. The dredging contactor, Stream Lake &Wetlands Solutions LLC (Linwood,
Kansas) is scheduled to mobilize November 9, 2015. Anticipated completion of filling the
geobags is December 7, 2015.
b. White River Use Attainability Analysis (Minerals)
ADEQ has responded and we understand how the permit calculations are performed. We
are currently evaluating potential options and have scheduled a tentative visit to Little Rock
on November 16'^to see if we can reach consensus with ADEQ on a path forward.
c. Ozone Disinfection System Project
Notice to proceed issued June 4, 2015. The structural concrete placement for the south
contact basin is complete. Electrical wiring continues. The ozone injection equipment skid
from Blue In Green is scheduled for delivery to the Noland WWTP on November 16, 2015.
The anticipated project completion is January—February 2016.
Mailing Address:
113 W. Mountain Street www.fayetteville-ar.gov
Fayetteville, AR 72701
NEW BUSINESS:
a. Sustainable Funding for Regional Water Source Protection
John Pennington, Executive Director of the Beaver Watershed Alliance, will give a
presentation outlining the focus and core funding needs of water source protection, and
be available to answer any questions. The Alliance is discussing proposing a funding
stream to support minimum core funding(staff and office expenses) and basic prioritized
and voluntary watershed protection according to EPA stratagies.
b. Water Sewer Outbuilding Additions Bid 15-52, Construction.
The Water Sewer Outbuilding Additions, Bid 15-52, is scheduled for bid opening on
November 18, 2015. The project will provide an addition of 4725 sf to the existing
vacuum truck building and also provide a new 1536 sf three sided covered storage
building for top soil and asphalt cold mix storage. The project is an approved 2015 CIP
projectThe opinion of probable construction costs are in the range of$175,000.00 to
$218,000.00.
c. AHTD BB0414 Utilities, aka Porter Rd — Hwy 112/71 B widening and interchange
water and sewer relocations.
The AHTD construction project will provide widening, additional lanes and additional
bridges at 1-49 and Hwy 112/71 B. AHTD's schedule construction star is summer or fall
2016. Prior to the AHTD roadway construction the City of Fayetteville must relocate
approximately 3,000 If of water line and approximately 5,000 If of sanitary sewer line.
The design is complete. AHTD is currently acquiring right of way and the City is
currently acquiring easements. The opinion of probable construction costs for the water
and sewer relocations are in the range of$2,000,000.00 to $2,500,000.00.
Due to certain existing water and sanitary sewer lines being located on City easement
and not AHTD ROW, AHTD will reimburse the City 87% of the actual costs.
The bidding for this project is scheduled for January 2016.
d. Mt. Sequoyah and Baxter Lane Water Tanks - rehabilitation and painting.
The re-bidding of the water tank project is scheduled for December 2015 - January
2016. The City has worked to remove a portion of the communication cables from the
Mt. Sequoyah water tank. The consultant has revised the specifications to include
additional time for completion, to decrease sand-blasting and to increase power
washing. These were the general suggestions from contractors in their statement for
not bidding the project in July 2015.
The opinion of probable construction costs are in the range of$1,750,000.00 to
$2,000,000.00.
e. Ramsey and Overcrest (Old Wire Road) Sanitary Sewer Relocations.
2
The Ramsey and Overcrest Sanitary Sewer Rehabilitation project is an approved 2015
CIP project to address remaining known sanitary sewer overflows (SSOs).
The project is identified as the first priority pipeline improvements in the Wastewater
Collection System 2014 Master Plan Update.
The project design is 98% complete. The City is currently acquiring easements. The
opinion of probable construction costs for the water and sewer relocations is
$1,700,000.00 to $2,000,000.00.
The bidding for this project is scheduled for January 2016.
E 2016 Capital Improvements Plan
A brief summary on the planned capital projects for 2016 will be discussed.
g. Contract with CH2M Hill for Operations, Maintenance and Management Services
Contract Amendment No. 7 covers the second year of the first five-year extension period
of the initial 2009 Contract. The overall contract price has decreased by 0.4% due to the
reduction in overall scope. Overall, the City's Administration and Senior Management is
pleased with CH2Ms performance, and recommends extending the contract through
2016.
STAFF REQUESTS THIS BE FORWARDED TO THE CITY COUNCIL FOR
APPROVAL
Capital Projects Update
Number 11 Project Description Contractor Cost %Complete
Operations Center Outbuildings Upgrade
TBD
1 Construction Cromwell 0%
Ramsey/Overcrest Sewer Replacement $228,644
2 Design Phase McClelland Engrs 98%
Baxter and Mt.Sequoyah Tank Painting $149,900
3 Design Garver 95%
18-inch Water Line Installation Regional Park $707,007.50
4 (Contractor Portion) Goodwin&Goodwin 93%
5 Noland Ozone Equipment BluelnGreen $1,780,825 80%
6 South Mountain Pump Station Rehab Design/Const. In-House $200,000 75%
Beaver Watershed $58,562
7 Cost Share for trend analysis in Beaver Lake Alliance 50%
West Water Transmission Line Survey and $1,000,000
8 Easement Acquisitions McClelland Engrs 50%
9 2015 SSES R1N $1,116,351 68%
10 Swr Rehab-Cured in Place Pipe City Wide Insituform $330,000 40%
3
11 F Noland Effluent Storage Reservoir Fence Finalizing Specifications $60,000 25%
12 Noland Ozone Construction 1L Bryson $867,010 50%
City Council approval $82,700
13 Noland Transformer Repair Construction August 4,2015 15%
Hwy 45/01d Wire Road Intersection Utility $600,000
14 Relocations 0%
15 Zion Road Water/Sewer Construction $1,200,000 0%
$577,221 In Design ETA
16 White River Stream bank Restoration Design WCRC 2016
PRESENTATIONS
ATTACHMENTS
Lake Sequoyah Picture
2016 CIP Summary
CH21VIHILL Contract Summary
ADJOURN
Next Water, Sewer, Solid Waste Committee meets on
Tuesday, December 8, 2015, 5:30 p.m., room 326.
4
i
-<. --
y F
w
-
$„�
,1,y:
2016 CAPITAL IMPROVEMENT PROGRAM
WATER & SEWER RELOCATES FOR STREET BONDS
■ Replace 18-inch and 24-inch gravity sewer line from
Crossover Road to Old Missouri $1,000,000
■ Rupple Road — MLK to Mt. Comfort $815,000
■ 1-49 & Wedington Drive Interchange $1,000,000
■ 1-49 & MLK Interchange $1,000,000
■ Graham from Nettleship to Hotz $1,500,000
SANITARY SEWER REHABILITATION
■ Gregg Avenue Project $500,000
■ Cured-In-Place Pipe Repair $400,000
■ Manhole Rehabilitation $350,000
WATER SYSTEM REHABILITATION AND REPLACEMENT
■ Galvanized Pipe Replacement $400,000
■ Growth Area & City Lake Road $1,400,000
WWTP IMPROVEMENTS
■ Noland Plant Filter Cell Replacement $1,000,000
■ Noland MCC, Mixer & Pump Replacement $305,000
■ Repair Clarifiers 1 & 2 $30,000
■ Lift Stations General Repair & Replacements $125,000
WATER IMPACT IMPROVEMENTS
■ Upgrade Various Water Lines $500,000
WASTEWATER IMPACT IMPROVEMENTS
■ Upgrade Various Sewer Lines $400,000
PHOSPHORUS STANDARDS MANAGEMENT
■ Intergovernmental Working Group, Nutrient Trading $50,000
WATER & SEWER IMPACT FEE COST SHARING
■ Partner With Entities to Upsize Lines as Needed $275,000
■ West Fork Line Upsize $605,000
BUSINESS OFFICE &TECHNOLOGY IMPROVEMENTS
■ Remodeling and Equipment $30,000
RATE STUDY
■ Timing to be Determined $170,000
WATER METERS
■ Ongoing $325,000
BACKFLOW PREVENTION
■ Ongoing $10,000
CITY OF
a
Ye evi le CITY COUNCIL AGENDA MEMO
ARKANSAS
MEETING OF DECEMBER 1, 2015
TO: Mayor and City Council
FROM: Tim Nyander, Utilities Director 1A
DATE: November 5, 2015
SUBJECT: Approval of Contract Amendment No. 7 with CH2M HILL Engineers, Inc.
beginning January 1, 2016 and ending December 31, 2016 with an annual cost
of$7,872,235.00 for 2016.
RECOMMENDATION:
City Administration recommends approval of Contract Amendment No. 7 with CH2M HILL
Engineers, Inc. beginning January 1, 2016 and ending December 31, 2016.
BACKGROUND:
When the original Noland WWTP upgrade was completed in 1987, the City contracted with OMI
(now CH2M)for wastewater treatment services. The scope of services provided by CH2M HILL
include: (1) operate and maintain the Noland and West Side Wastewater Treatment Plants
(WWTP); (2)operate and/or maintain 43 wastewater pump station sites; (3)administer the
City's NPDES discharge, air, stormwater, and other permits; (4) manage the City's biosolids
disposal program; (5) manage the City's industrial pretreatment program; (6) support the
SCADA (supervisory control and data acquisition system) network that monitors water and
wastewater facilities; (7) pursue operation economies, efficiencies, and permit compliance; and
(8) participate in the construction and post-construction work of the Wastewater System
Improvement Project(WSIP). In late 2009, the City underwent a rigorous selection process with
three competitive proposals. The selection committee selected CH21VI HILL for a five year
contract and two subsequent five year extensions subject to City review and approval.
Contract Amendment No. 6 was implemented for 2015 which updated the scope of services to
include utility engineering services, and exercised the first of two available five-year extensions
of the overall contract beginning January 1, 2015. City staff has now reached the conclusion
that engineering services can be more efficiently delivered by City employees, so this scope has
been removed from the CH2M HILL contract for 2016. To encourage cost saving operations, the
contract contains an incentive provision whereby budget savings are distributed 87.5% to the
City and 12.5% to CH21VI HILL. The overall contract price has decreased from the amended
total 2015 contract price by 0.4% or $30,308, due to the reduction in overall scope. The net
increase from 2015 to 2016 for the remainder of the scope is approximately 1.8% or$140,268
with much of this increase due to an anticipated 10% increase in the cost of electricity.
Mailing Address:
113 W. Mountain Street www.fayetteville-acgov
Fayetteville, AR 72701
DISCUSSION:
Throughout the transition period created by the unforeseen departures of the City's Utility
Engineer and Utility Director in early 2014, CH2M HILL provided stable engineering support for
the Wastewater Utility. However, now that a new Utility Director has become firmly established
and his former Operations position backfilled with an experienced and competent individual, City
Staff is confident that these services can be more efficiently delivered with in-house personnel.
This Amendment No. 7 anticipates that the CH21VI HILL scope of services will return to the level
that existed prior to the recent transitional period.
BUDGET/STAFF IMPACT:
Funds are available within the 2016 Wastewater Treatment Plant operational budget.
ATTACHMENTS:
Staff Review Form
Signed Contract Amendment
2
� ■ � ■
w ■ � � m _ _ ■ r
! \ \ k \ �
on
on
- � ■ � .
° Is
00
41
g j $ § � § ■ � � -
\ k § 00 IL IV
a 7
e '
C
§ uj
9
E
~ ae
■ E� § to
tj
/ $ § § | ts §
§ k \ $ 2 § � C §
tA
4 j
@ k k § ■ £ §r
k o k
§ k 2 § k 2 7