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HomeMy WebLinkAbout2011-09-13 - Agendas Tave evile WATER/SEWER/SOLID WASTE COMMITTEE AGENDA MEETING DATE OF SEPTEMBER 13, 2011 THE CITY OF FAYETTEVILLE,ARKANSAS nAxn�+sns Committee: Chairperson Sarah Lewis; Aldermen: Adella Gray, Mark Kinion, Justin Tennant Copy to: Mayor Lioneld Jordan; Sondra Smith, Don Yarr, Paul Becker, Lindsley Smith, Jeremy Pate, Chris Brown, Lynn Hyke, Shannon Jones, Pell, Will Winn, CH2M Hill, Allison Atha From: David Jurgens, P. E., Utilities DirectorQ„ A Fayetteville Water, Sewer and Solid Waste Co!mmi ee eiing will be September 13, 2011, 5:15 PM, following the City Council Agenda Session, in room 326 Fayetteville City Hall. Proposed topics include: 1. Ca ital Proiect U date. Contract Description Contractor Cost %Complete WL-10a Farmington Gravity Sewer Line Gamey Const $ 1,750,122 100% EL-3&5 Razorback-Ha Hollow 36/42" Swr Line S J Louis Const $ 5,387,098 100.0% CIPP 2011 Rehab-Cured in Place Pipe City Wide Insituform $ 330,000 84% Mt Se uo ah Area Wtr/Swr Upgrades LaRue Contr $ 852,976 100% 36"W/L 36"Water Line on Township Seven Valles $ 1,783,720 100% 265 W/S Relocation &36"Wtr Line, Hwy 265 Gamey Const $ 4,989,135 44.2% WL-13 Broyles Avenue Gravity Sewer Lines Goodwin&Goodwin $ 845,359 1 100.0% WL-14 Broyles Avenue Sewer Force Mains Redford Const $ 899,626 100.0% WL-15 Broyles Avenue Sewer Pump Station Seven Valles $ 591,768 100% BIO-1 Biosolids Solar Drying Dean Crowder $ 4,971,886 100% 13I0-2 Biosolids Thermal Drying Crossland Heavy $ 2,770,280 80.3% BIO-Gas1 Biosolids Gas Line River Crossing Goodwin&Goodwin $ 119,250 0.0% Canterbur 500,000 Gallon Water Tower C B & I Inc. $ 1,590,091 98% Cant erbur Water Lines & Pump Station Sweetser Const $ 1,057,331 30.6% Project is substantially complete, meaning the work can be used to execute its mission. 2. White River Use Attainability Analysis process is well underway; field samples are scheduled to be taken September 13 - 14. The study will be completed in summer, 2012. 3. Illinois River Phosphorus Evaluation process is continuing, with the EPA developing a Total Maximum Daily Load (TMDL) study for the basin. The five Northwest Arkansas Cities continue to evaluate the need and potential cost to collectively hire a consultant to run the model parallel with the EPA consultant in order to validate the model, confirm assumptions, and ensure the model is fully accurate. Arkansas parties submitted a great deal of excellent information to Oklahoma for their 0.037 phosphorus stream standard evaluation. The City received the McGoodwin, Williams and Yates report on the removal options to modify the West Side WWTF to consistently treat to a 0.1 phosphorus limit. Staff is reviewing; the recommended alternative includes a $14.4 million capital cost, plus an estimated $121,898/year operational expense (all expressed in 2011 dollars without inflation). 4. Biosolids Sale Ordinance changing section 34.25, Sales, specifically adding language to allow for and establish procedures for the sale of biosolids produced by the Wastewater Utility, is attached. The biosolids drying projects are nearing completion. Solar houses are in operation and, this summer, have been able to dry the material to 85-90% solids, although normal operations expect to produce a range of 40 - 70% solids. Thermal dryer construction, including the required gas line, will be complete in late October or early November. This dryer will dry the biosolids to over 90% solids, producing a class A biosolids product which is marketable as an organic based fertilizer product. We will then be able to dry all biosolids in house, preventing hauling to landfills, and allow for virtually unrestricted and unlimited use of the product. Prior to these installations, the City hauled an average of 15 tractor trailer loads of biosolids weekly to landfills in Lamar or Russellville. This ordinance revision follows a similar format but expands the existing ordinance for selling hay produced at Wastewater Utility facilities. It allows for competitive sales based on quality and quantity of product sold. It also limits the amount any one purchaser can buy, which is essential to protect the City from a circumstance W&S Co=ittmAgmda 13Sep 11 WATER/SEWER/SOLID WASTE COMMITTEE AGENDA MEETING DATE OF SEPTEMBER 13, 2011 whereby one buyer is no longer able to purchase the product. We have essentially no storage for our product, requiring that we have significant flexibility in moving it when required. This ordinance allows sufficient flexibility to do so. All biosolids product sold will meet Class A certification per EPA and 40 CFR 503 regulations. The product can be used as an organic based fertilizer product, land applied without any restrictions, and/or bagged and marketed to the public for application to lawns and gardens without restrictions. Like hay sales, biosolids sales is a revenue generator. Based on similar product sales in other parts of the country, we expect revenues to start small and increase with time as the product becomes more widely known and used. Staff requests this item be forwarded to the full City Council. 5. Highway 265/Crossover Water/Sewer Relocation Easement Condemnations have been filed and orders of possession acquired. Easements have been acquired from 27 of 29 owners. We are still negotiating. Two new easements were added with the extension north of Joyce; one of these two has been ac uired. Perm Temp Perm Temp Tract Property Owner Parcel# Easmnt Easmnt E semen) Const Damages Total fe f Easement 10 John David Brown 765-13295-000 22,883 9,603 $23,700 $ 3,500 $ 400 $27,600 6. Solid Waste Franchise Proaram Alternatives Evaluation is deferred the next Water, Sewer and Solid Waste Committee meeting. 7. Water/Sewer Committee Meeting is to be determined. Attachments: 4 Biosolids Sale Ordinance Change W&S CommitteeAgenda 13Sep11 • CITY COUNCIL AGENDA MEMO aye evl le MEETING DATE OF SEPTEMBER- en 2011 ha Y Amend Chapter 34 THE CITY OF FAYETTEVILLE,AR,lg6,W6RS AXRANSA5 To: Fayetteville City Council Thru: Mayor Lioneld Jordan Don Marr, Chief of Staff From: David Jurgens, PE, Utilities Director Water, Sewer, Solid Waste Committee Date: August 31, 2011 Subject: Approval of an Ordinance Changing Section 34.25, Sales, specifically adding language to allow for and establish procedures for the sale of biosolids produced by the Wastewater Utility RECOMMENDATION City Administration recommends approval of changing section 34.25, Sales, specifically adding language to allow for and establish procedures for the sale of biosolids produced by the Wastewater Utility. BACKGROUND The biosolids drying projects are nearing completion. The solar houses are complete and in operation. This summer, these units have been able to dry the material to 85-90%solids, although normal operations expect to produce a range of 40 -70% solids. Thermal dryer construction, including the required gas line,will be complete in late October or early November.This dryer will dry the biosolids to over 90%solids,producing a class A biosolids product which is marketable as an organic based fertilizer product. We will then be able to dry all biosolids in house,preventing hauling to landfills,and allow for virtually unrestricted and unlimited use of the product. Prior to these installations,the City hauled an average of 15 tractor trailer loads of biosolids weekly to landfills in Lamar or Russellville. DISCUSSION This ordinance revision follows a similar format but expands the existing ordinance for selling hay produced at Wastewater Utility facilities. It allows for competitive sales based on quality and quantity of product sold. It also limits the amount any one purchaser can buy, which is essential to protect the City from a circumstance whereby one buyer is no longer able to purchase the product. We have essentially no storage for our product, requiring that we have significant flexibility in moving it when required. This ordinance allows sufficient flexibility to do so. All biosolids product sold will meet Class A certification per EPA and 40 CER 503 regulations. The product can be used as an organic based fertilizer product,land applied without any restrictions, and/or bagged and marketed to the public for application to lawns and gardens without restrictions. BUDGET IMPACTS Like hay sales,biosolids sales is a revenue generator. Based on similar product sales in other parts of the country, we expect revenues to start small and increase with time as the product becomes more widely known and used. Biosolids Sale CCMemo Augl l D.2 Amend Chapter 34 _ Page 4 of 6 34.25 Sales each marketing period based on the best information available from fair market value of similar products or (A) The purchasing agent may sell or exchange any from the cooperative extension service. Adjustments city-owned supplies, equipment, or materials if as determined by operating personnel may be made such have a fair market value of less than based on current costs of production; method of $2,500.00 through a quote process.Vehicles and delivery; quality of product available; quantities heavy equipment are excluded from this process. purchased;or other market-driven conditions. (B) Such supplies, equipment, or materials which (3) Quantities of dried biosolids less than 500 have a fair market value of $2,500.00 or more pounds and placed In a bag or other container may be may be sold by the purchasing agent by public made available to the public via various reputable auction or by contract sale after formal retail outlets at any given time, according to competitive bids for the purchase therefore have reasonable terms and conditions as approved by the been solicited by advertisement and by other City Purchasing Manager. The price charged for less means and such bids have been received and than bulk quantities may be adjusted by operating opened. personnel based on current costs of production; method of delivery; quality of product available; (C) In regard to the marketing and sale of hay quantities purchased; or other market-driven produced by the City of Fayetteville: conditions. (1) The current year's hay crop shall be (E) The City Council may waive the requirements for advertised for sale,at a pre-established base price on public auction or formal competitive bids for sales or about April 1" of a given year. The hay shall be of personal property in exceptional situations - pre-committed,on a first call,first commit basis, up to where such procedures are deemed not feasible 60% of the projected crop. Any remaining hay shall nor practical. be marketed during the harvest season at the same base price on a first call,first served basis. (2) A base or standard price shall be established based on average fair market value for square baled Bermuda grass hay,behind the baler, in Northwest Arkansas, or based on the best available information from the cooperative extension service. (3) Prior to buyer's removal of the hay from the site, adjustments as determined by site operating personnel, will be made to the base price for quantity purchases; according to the type of bale purchased; and the relative quality of the harvested hay; and for damage the hay may have received during the harvest. (D) In regard to the marketing and sale of dried biosolids produced by the City of Fayetteville Wastewater Utility: (1) Bulk quantities of dried biosolids (defined as amounts greater than 500 pounds not in a bag or other container)shall be advertised for sale as an organic based fertilizer product at a pre- determined base price twice each year, normally on or about March 1 s and September 1st of a given year. Bulk quantities,if available,shall be pre-committed for each marketing period on a first call, first commit basis, up to 60% of the projected available amount. Any remaining amount shall be marketed during the marketing period at the same base price on a first call,first commit basis. (2) A base or standard price for bulk EXHIBIT quantities of dried biosolids shall be established for b A D.2 Amend Chapter 34 Page 5 of 6 Existing ordinance: (C) In regard to the marketing and sale of hay produced at the sludge management site at the pollution control plant: (1)The current year's sludge management site hay crop shall be advertised for sale, at a pre- established base price on or about April 1"of a given year. The hay shall be pre-committed,on a first call,first commit basis, up to 60%of the projected crop. Any remaining hay shall be marketed during the harvest season at the same base price on a first come,first served basis. (2)A base or standard price shall be established based on average fair market value for square baled Bermuda grass hay, behind the baler, in Northwest Arkansas, as established by cooperative extension service recommendations. (3) Prior to buyer's removal of the hay from the sludge management site, adjustments as determined by Operations management International, Inc. (OMI) personnel,will be made to the base price for quantity purchases; according to the type of bale purchased; and the relative quality of the harvested hay; and for damage the hay may have received during the harvest.