HomeMy WebLinkAbout2011-08-09 - Agendas • WATER/SEWER COMMITTEE AGENDA
a e evl le MEETING DATE OF AUGUST 9, 2011
y THE CITY OF FAYETTEVILLE,ARKANSAS
AP%AN SAS
Committee: Chairperson Sarah Lewis; Aldermen: Adella Gray, Mark Kinion, Justin Tennant
Copy to: Mayor Lioneld Jordan; Sondra Smith, Dan Marr, Paul Becker, Lindsley Smith, Jeremy Pate, Chris
Brown, Lynn Hyke, Shannon Jones, y Bell, Will Winn, CH2M Hill, Allison Atha
From: David Jurgens, P. E., Utilities Director j
A Fayetteville Water, Sewer and Solid Waste Com i ee mdeting will be August 9, 2011, 5:15 PM,
following the City Council Agenda Session, in room 3 6, Fayetteville City Hall. Proposed topics include:
1. Ca ital Pro ect U date.
Contract Description Contractor Cost %Complete
WL-10a Farmington Gravity Sewer Line Gamey Const $ 1,750,122 100%
EL-3&5 Razorback-Ha Hollow 36/42" Swr Line S J Louis Const $ 5,387,098 100.0%
CIPP 2011 Rehab- Cured in Place Pipe City Wide Insituform $ 330,000 82%
Mt Se uo ah Area Wtr/Swr Upgrades LaRue Contr $ 852,976 100%
36"W/L 36"Water Line on Township Seven Valles $ 1,783,720 100%
265 W/S Relocation &36"Wtr Line, Hwy 265 Gamey Const $ 4,989,135 32.1%
WL-13 Broyles Avenue Gravity Sewer Lines Goodwin&Goodwin $ 845,359 100.0% '
WL-14 Broyles Avenue Sewer Force Mains Redford Const $ 899,626 100.0%
WL-15 Broyles Avenue Sewer Pump Station Seven Valles $ 591,768 100%
BI0-1 Biosolids Solar Drying Dean Crowder $ 4,971,886 100.0%
BIO-2 Biosolids Thermal Drying Crossland Heavy $ 2,770,280 68.7%
BIO-Gast Biosolids Gas Line River Crossing Bid Open Aug16 0.0%
CanterburX 500,000 Gallon Water Tower C B & I Inc. $ 1,590,091 98%
Canterbury Water Lines & Pump Station Sweetser Const 1 $ 1,057,331 30.6%
Project is substantially complete, meaning the work can be used to execute its mission.
2.White River Use Attainability Analysis process is well underway. The revised Use Attainability Analysis
has been approved by ADEQ. Staff, ADEQ and EPA Region 6 representatives had an excellent meeting at
Little Rock (EPA via teleconference) July 14, working to streamline the process. After the meeting, at ADEQ's
request, staff sent ADEQ the attached letter stating our preferences about when and how the Noland WWTF
NPDES permit is issued. The City requested the new permit not be issued until after the science is established
through the UAA. This is similar to what is occurring with the West Side WWTF permit on the Illinois River
basin. The White River study will be completed in summer, 2012.
3. Illinois Phosphorus Evaluation process is continuing, with the EPA developing a Total Maximum Daily
Load (TMDL) study for the basin. Simultaneously, Oklahoma is evaluating the 0.037 phosphorus stream
standard, as required by the Statement of Joint Principles of 2002. The City sent the attached letter to the
Oklahoma Water Resources Board (OWRB) in response to their call for scientific data for the evaluation. The
five Northwest Arkansas Cities are evaluating the need to collectively hire a consultant to run the model
parallel with the EPA consultant in order to validate the model, confirm assumptions, and ensure the model is
fully accurate. The EPA TMDL schedule is:
Final Simulation Plan, Gap Report, GIS Database, Modeling QAPP Aug 2011
WQ Modeling (Setup) Jul 2011
WQ Modeling (Calibration/Validation) Sept 2011
WQ Modeling Scenarios Oct 2011
Preliminary TMDL(s) Nov-Dec 2011
TMDL(s) -- Publish Notice Jan 2012
TMDL(s)—Establishment Apr—May 2012
4. Biosolids Facility Gas Service Line bids opened July 15. The one bid received exceeded the certified
funding; the project will be re-bid August 16, 2011. The work is for installation of 450 feet of 4-inch steel pipe
Water,Sewer and Solid Waste Committee Agenda Page 1 of 24 W&S CommitteeAgenda 97711
WATER/SEWER COMMITTEE AGENDA
MEETING DATE OF AUGUST 9, 2011
underneath the White River. This pipe, plus approximately 6,600' of pipe that will be installed using in-house
crews, will connect gas service from the gas meter at the Noland WWTF on Fox Hunter Road to the biosolids
site on Wyman Road east of the White River.
5. Industrial Extra Strength Surcharge Rates ordinance is being developed. The proposed time line is:
August 19 Submit agenda packet for surcharge adjustment ordinance
August 30 City Council Agenda Session
September 6 First reading of surcharge adjustment ordinance, announce public hearing
September 7 Advertise surcharge adjustment
September 20 Public hearing, second reading of rate adjustment ordinance, optional third and final
reading of surcharge adjustment ordinance
October 4 Possible third reading of surcharge adjustment ordinance
December 31, 2011 Effective date of new sewer surcharge
6. Highway 265/Crossover Water/Sewer Relocation Easement Condemnations have been filed and orders
of possession acquired. Easements have been acquired from 27 of 29 owners. We are still negotiating. Two
new easements were added with the extension north of Joyce; one of these two has been ac uired.
Perm Temp Temp
Tract property Owner Parcel# Easmnt Easmnt Perm Const Damages Total
# ft' fP Easement Easement
10 John David Brown 765-13295-000 22.K 9,603 $23,700 1 $ 3,500 $ 400 $27,600
7. CH2M Hill Change Order for$14,929.45 for operational expenses incurred as a direct result of the 2011
spring flooding is attached. In order to obtain FEMA reimbursement, these activities and the related expenses
must be detailed from CH2M Hill identifying the actual costs of the work. This must be approved by the City
Council in a separate resolution from the normal wastewater operations contract. This amendment follows the
exact format used in the 2009 ice storm whereby the City was reimbursed by FEMA. It does not include
facilities damage, which was submitted as an insurance claim and will be considered part of the normal
operations contract with no changes required. This amendment only includes items deemed by pre-
submission review to be FEMA reimbursable. These expenses shall be reimbursed at the same rates as other
ice storm reimbursements. Staff requests this item be forwarded to the full City Council.
B. Solid Waste Franchise Program Alternatives Evaluation is deferred the next Water, Sewer and Solid
Waste Committee meeting.
9. Highway 265 Garnev Change Order 2 to the construction contract with Garvey Companies, Inc. for
$32,020 is attached, extending the work approximately 190 feet north of Millennium Drive. AHTD has moved
the "End of Construction"from Sta. 124+10 to 126+40 (230 feet) in the vicinity of Millennium Drive on the north
end of the project since the City bid the water and sewer relocations. The AHTD work consists of extending
the storm drain system on the west side of Hwy 265. During the easement acquisition process, the owner of
the property on the north side of Millennium Drive requested that the City minimize the impact of construction
to the property. McClelland Consulting Engineers completed a design to extend both a 12-inch water line and
an 8-inch sewer line across the lot on the north side of Millennium Drive. The work would have been
necessary during the second phase of the highway project. Executing the work now will minimize the overall
construction time on the property and facilitate easement acquisition. Funds are available within the project
contingency. AHTD will reimburse the City approximately 93.75% of the costs. After reimbursement,
approximately$196,117.65 will remain in contingency after the change order is approved.
10. Stone Mountain Pump Station Change Order 1 with Sweetser Construction, Inc. for $31,999.50 is
attached to accommodate shifting the pump station to the southeast and install a cedar privacy fence in lieu of
a chain link fence. The Contract is for the construction of a water pump station, and pipelines supporting the
500,000 gallon elevated water storage tank that is currently under construction on Canterbury Street. The
objective of the tank project is to meet fire flow requirements, provide adequate flows during high demand
periods, and meet industry standard and Health Department minimum storage requirements. The pump
station and related water lines will be used in conjunction with the tank to provide the necessary level of
Water,Sewer and Solid Waste Committee Agenda Page 2 of 24 W&S CommitteeAgenda 9Augl I
WATER/SEWER COMMITTEE AGENDA
MEETING DATE OF AUGUST 9, 2011
service to the area. During the construction layout of the pump station site, one of the adjacent property
owners requested that we re-evaluate the layout of the site. After discussion with the adjoining property
owners, it was determined that the site could be shifted to the southeast so it would not be in close proximity to
the existing house and that a privacy fence would be constructed with cedar pickets instead of wire chain link.
The shifting of the location of the pump station did not change any operating parameters of the pump station,
but merely a more aesthetically pleasing location acceptable to all parties. Funds are available within the
project contingency. Approximately $21,000.50 will remain in contingency after the change order is approved.
11. Water Master Plan Amendment 2 With McGoodwin, Williams & Yates for $5,347.00 is attached. The
model proves a detailed fire flow and pressure analysis for the present and in the future, and provides a
prioritized project list based on system needs. In February, 2009, the City approved amendment 1 to upgrade
the model and plan. Essentially, it is a new 5 year plan. The model will allow City staff to evaluate specific
development impacts and detailed flow evaluations. This Amendment updates the plan and model to 2011
conditions, reconciles work performed to date, and captures all future work to be performed. Additional effort
was required:
➢ To calibrate the model to incorporate the EPA disinfectant byproduct rule, becoming effective in 2012.
➢ To rectify field anomalies in the Goshen part of our system that were identified during calibration.
➢ To incorporate the Canterbury Tank, lines and pump station, the 36"lines on Township and Crossover,
that significantly change the system flow characteristics.
➢ The model will allow City staff to evaluate specific development impacts and detailed flow evaluations.
This model is calibrated by a system-wide evaluation of actual flows from hydrants, pump stations, and other
system assets. This field calibration assures an accurate product, and requires close coordination between the
Engineer and City staff. The model will allow City staff to evaluate specific development impacts and detailed
flow evaluations.
12. Water/Sewer Committee Meetina is Tuesday, September 13, 2011, 5:15 p.m., room 326.
Attachments: 2 City Letter to ADEQ ref Noland WWTF NPDES Permit
3 City Letter to OWRB ref Phosphorus Standard Evaluation
7 CH2M Hill Change Order for damage repair
9 Highway 265 Garvey Change Order 2
10 Stone Mountain Pump Station Sweetser Change Order 1
11 Water Master Plan Amendment 2 With McGoodwin, Williams & Yates
Water,Sewer and Solid Waste Committee Agenda Page 3 of 24 W&S CommitteeAgeuda 9Aug11
THE CITY OF FAYETTEVILLE,ARKANSAS
Faywet evl le UTIUTIESDEPARTMENT
e,AR7201113 West Mounteln
Fayetteville,AR 72701
A PKANSAS P1479)575-8330 F(479)575-8257
July 15,2011
Steve Drown,Chief,Water Division
Arkansas Department of Environmental Quality
5301 North Shore Drive
North Little Rock,AR 72118-5317
Re: Noland NPDES Permit Number AR0020010 Permit Renewal Actions and Proposed Time Line Request
Dear Steve,
With the cooperative efforts of the entire team including ADEQ,USEPA, USGS,Beaver Water District,the City,and our
consultant representatives,the City of Fayetteville continues to make substantive progress in developing the Use
Attainability Analysis(UAA)for the White River.
Given that the scientific evaluation is underway, the City requests that the Noland NPDES permit be treated as is the case
with the permit for the West Side Wastewater Treatment Facility(WWTF) in the Illinois River Basin,where no action is
being taken on the permit while the scientific study supporting the TMDL evaluation is underway. Thus,I would request
no action be taken on the Noland permit until the UAA is completed.
If a"no action"alternative is not feasible for ADEQ,and a draft permit has to be submitted for the Noland WWTF,then I
request ADEQ request and recommend USEPA Region 6 take no action on this permit until the scientific evaluation is
completed.
If neither of the above alternatives are feasible,then the City requests that any permit issued for the Noland WWTF not
contain limits for total dissolved solids, sulfate, and chloride,and contain monitoring and reporting requirements only. I
understand this would probably mean the permit would have to be issued for a three year period. I request that any permit
submitted to EPA for consideration,even with a request for"no action"on their part,have a three year effective period.
In a related issue,the City of West Fork's discharge permit expires in early 2012,and they will be facing a similar issue
regarding TDS and sulfate. Due to funding availability, West Fork was unable to partner with Fayetteville in the UAA
process. The West Fork mayor has approached the City of Fayetteville requesting approval to connect their wastewater
system to the Fayetteville system. This flow would thus be treated at the Noland WWTF. This arrangement would create
several specific advantages:
- Eliminates the need for West Fork to construct a new WWTF or significantly renovate their existing facility
- Reduces the potential for plant overflows and bypasses as have occurred when the existing West Fork facility has
flooded in large rains
- Eliminates the need for West Fork to conduct a UAA
- Eliminates a point source discharger to the White River
- Because the Noland WWTF has more stringent discharge limits,reduces overall pollutant loads to the White
River
Given these environmental,permitting, and public benefits,the City intends to evaluate accepting West Fork's
wastewater. This decision will have to be made by the two City Councils. In order to allow us to make a well informed
decision,the City requests ADEQ increase the Noland WWTF discharge average daily flow volume from 11.21 mgd to
11.41 mgd, if Fayetteville does opt to receive West Fork WWTF flow. This may have significant impact on the decision,
as this increase would mean that Fayetteville could accept this wastewater with zero loss of capacity for Fayetteville
Telecommunications Device for the Deaf TDD1479)521-1316 113 West Mountain-Fayetteville,AR 72701
Noland Penh timing ADEQ Lir Mull]aloe
Water,Sewer and Solid Waste Committee Agenda Page 4 of 24
THE CITY OF FAYETTEVILLE,ARKANSAS
citizens. While a separate issue from issuing the Noland permit,addressing this issue while both the West Fork and
Noland NPDES permits are being drafted would be much more efficient for all involved.
If you would like to discuss this further or need more information for your decision,please do not hesitate to contact me at
479-575-8330 or d�urgeenns(aci.fayetteville.ar.us or Billy Ammons at 479-582-9055,Billv.AlmnonslKH2M.com,if you
have any questions.
Sincerely,
City of Fayetteville
Davd urgen , P. E.
Util ti s Director
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Noland Permit timing ADEQ Llr 15Jull l.doc
Water,Sewer and Solid Waste Committee Agenda Page 5 of 24
•
ayeeve ARKANSAS THE CITY OF FAYETTEVILLE,ARKANSAS
July 29, 2011
Mr. Phillip Moerschel
Water Quality Standards Section Head
Oklahoma Water Resources Board(OWRB)
3800 North Classen
Oklahoma City, OK 73118
Re: Public Comments Regarding the Oklahoma Scenic Rivers Phosphorus Criterion Review and Statement
of Joint Principles 10-Year Evaluation
Dear Mr. Moerschel,
The City of Fayetteville appreciates the opportunity to provide the following comments to the Oklahoma Water
Resources Board as it performs the ten year evaluation, as agreed to in the Statement of Joint Principles, of its 0.037
mg/1 phosphorus standard. Fayetteville believes deeply in and is fully committed to its responsibilities as an
environmental steward in and around the City,nearby areas, and in the region impacted by our actions, including the
state of Oklahoma. The wonderful water resources in both states are enjoyed by residents on both sides of the state
line. For decades, Fayetteville is been a leader in Arkansas and the region for its leadership in environmental
stewardship. As an individual, I hold this environmental commitment as a core belief. As Mayor,I represent a City
Council and a population that also holds this environmental commitment as a core belief. We have not wavered
from this dedication,and we will not.
Water quality is a major focus of this effort, not simply in the reduction of phosphorus,but also addressing other
pollutants, sediment, and reducing both total flow and peak flows within and downstream of our creeks and streams.
As sediment is a significant issue,coupled with the fact that 86%of the phosphorus in the Illinois River comes from
sources other than Wastewater Treatment Plant(W WTP)discharges, Fayetteville believes a broad-spectrum
watershed approach is the only way to truly create the maximum benefit to improving the water quality. Addressing
phosphorus alone will not achieve all water quality objectives. In the late 90's, W WTPs were 45% of the total load.
Regional WWTPs have made significant progress, and continue to improve(L.B. Massey,L.W. Cash, and B.E.
Haggard, Water Quality Sampling, Analysis and Annual Load Determinations For The Illinois River At Arkansas
Highway 59 Bridge, 2008).
To achieve these water quality benefits, Fayetteville has, for over 23 years, led the way in Arkansas and the region in
wastewater treatment and water quality protection. Let me list a few of our accomplishments and ongoing actions:
• 1988, the Paul R. Noland WWTP came on-line as just the second full-scale Anaerobic/Anoxic/Oxic(A20)
facility in the nation,meeting a(then almost unheard of) 1.0 mg/1 phosphorus discharge limit.
• Effluent from the City's two W WTPs, while allowed to contain as much as 1.0 mg/1 of P by NPDES permit,
has averaged less than half of that concentration over the life of the two facilities.
• Uses a biological nutrient removal treatment system with available polishing via alum at both W WTPs. As
these facilities must be designed to meet peak flow and loading conditions, they produce much better than
required effluent during normal conditions. As a result,the total pounds per day of P discharged from the
West Side W WTP averages less than 20%of what is allowed by the NPDES permit.
• 2005,made an agreement with the Beaver Water District,in which the City committed to meet a voluntary
Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701
Ok W tr Res Brd Curls I IJul I I Am
Water,Sewer and Solid Waste Committee Agenda Page 6 of 24
THE CITY OF FAYETTEVILLE,ARKANSAS
annual average phosphorus limit of 0.5 mg/l in our Noland WWTP discharge. We have met,with significant
safety margins,this discharge limit since the agreement was made.
• 2008,completed construction on its new West Side W WTP,the cornerstone of a$185 million wastewater
system improvement effort. Since its first discharge on June 1,2008,the plant has a perfect compliance
record,has passed all toxicity testing, has"undetect" levels for most priority pollutants, and has received not
one single public complaint- for odor, effluent, or any other aspect of the operation.
• Like most cities,Fayetteville had significant issues with wet weather sewer overflows(SSOs). After 20
years of concentrated efforts costing over$40 million, we have now achieved the goal of eliminating wet
weather overflows in a five year storm. The SSO elimination program in Fayetteville is heralded as one of
the most successful in the nation. This sanitary sewer rehabilitation program continues using wastewater
system revenues and STAG funds to continue our efforts to prevent any future SSOs and capacity issues.
In addition to the wastewater efforts,Fayetteville has completed or is working on the following efforts that will
directly benefit the water quality in both the Illinois and White River watersheds, including but not limited to:
• 2007, first city in Arkansas to hire a full-time sustainability coordinator. His work has significantly benefited
all aspects of the municipal operation and environment in which we work.
• 2007, formally adopted City Plan 2025 as its formal land use master plan,which identifies reducing suburban
sprawl and developing an enduring green network as two of the six primary goals. CP2025 has won multiple
national awards, including a best practices designation for"smart growth"by the EPA. Fayetteville's
Natural Heritage Association is developing a Green Infrastructure Plan for the region that will provide data
to update Fayetteville's City Plan 2030 green infrastructure goals and designations.
• 2009, completed a two year Nutrient Reduction Plan for the White River Basin,completed by Geosyntec.
While focused on the White River watershed,the vast majority of the actions recommended in that plan have
equal benefit in both the White and Illinois River watersheds.The region partnered with Tetratech to develop
a Beaver Lake Watershed Protection Plan that targets sediment and nutrient reduction mirroring
Fayetteville's plan.
• 2008, completed a$262,200 stream bank restoration project on the Niokaska Creek(Illinois River Basin) in
our Gulley Park using partnership funding from Section 319 grants and City funds.
• 2011,nearing completion on a $312,000 stream bank restoration project on the Niokaska Creek(Illinois
River Basin)on private property and in our Sweetbriar Park with City and USEPA wetland grant funds.
• Continuing program of other stream bank restoration projects in both the Illinois and White River basins with
total funding either spent or programmed within the next 18 months, of over$1.9 million,using funds from
Arkansas Natural Resources Commission, University partnerships, watershed foundation partnerships,and
City funds. National expert Dave Rosgen from Colorado Springs is assisting the City in these efforts. We
have completed one project already and are in planning and/or design on four other stream bank projects.
• 2010, the Fayetteville City Council adopted a Low Impact Development ordinance whereby new
developments are encouraged to incorporate sustainable design and construction techniques.
• 2011, after many hours of public discussion, the City Council adopted a Riparian Zone/Streamside Protection
ordinance creating significant riparian zone protection in the City's. This is the only such ordinance in the
state of Arkansas, and was used as a reference in the City of Norman's development of its own similar
ordinance.
• Developing a Stormwater Utility Feasibility Study evaluating the best methods of operating,maintaining,
and funding our stormwater system.
• Actively participate, financially and with staff time, in numerous cooperative watershed protection
partnerships including the Illinois River Watershed Partnership, the Beaver Lake/White River Partnership,
and others.
Developed a pet waste program providing pet waste stations and baggies in parks, trails and other public
areas.
• Currently executing a broad-based$40,000 stormwater education program including the local cable provider,
local television stations,and advertisements at movie theaters, integrated and coordinated with other area
education programs to reach all public segments. We also have an additional$40,000 per year educational
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Water,Sewer and Solid Waste Committee Agenda Page 7 of 24
THE CITY OF FAYETTEVILLE,ARKANSAS
partnership with the University of Arkansas Cooperative Extension Agency. The City's Environmental
Action Committee,chaired by a member of the City Council,recently completed a year-long Watershed
Luncheon Series focused on the economic and environmental impacts of watershed protection.The series
targeted influential residents in the community that carried this message to their larger networks.
• Inventoried septic systems within the City to better capture potential water quality impacts of these systems
and identify requirements to connect them to the City's wastewater treatment.
Over the past decade, Fayetteville grew by 15,533 residents,to a population of 73,580 citizens. All the while, we
have continued to increase our commitment to water quality needs as detailed above.
We are committed to continuing our work to improve water quality in the coming years,but that's not to suggest
Oklahoma's 0.037 mg/l phosphorus standard can be attained. The 0.037 standard is based on small streams in
forested,undeveloped regions of the U.S., and is not achievable in developed watersheds like the Illinois River
basin.
Fayetteville is not alone in its efforts to improve water quality. Fayetteville and other Northwest Arkansas cities
have invested$225 million in capital expenditures related to water quality since 2000. Fayetteville specifically is just
now completing a$185 million Wastewater System Improvement project, in which the vast majority of the effort
was taken in the Illinois River basin including a$61 million state of the art wastewater treatment plant. We're proud
of the tremendous steps we've taken to protect water quality in Arkansas and Oklahoma. The citizens of
Bentonville, Rogers,Siloam Springs and Springdale also paid to build and upgrade sewer plants,and the cities
enhanced wastewater treatment processes to reduce phosphorus discharges. Bentonville and Tontitown are partners
in a regional Northwest Arkansas Conservation Authority(NACA)wastewater treatment plant that will someday be
expanded to provide additional high-quality wastewater treatment and water protection for other Northwest Arkansas
cities. All of these improvements, excluding the NACA plant,were designed in good faith to meet a 1.0 mg/1 as
specified within the Statement of Joint Principles. The region's poultry companies, which provide thousands of jobs
to Oklahomans,have spent millions of dollars developing transportation systems to help independent,contract
growers send poultry litter out of the Illinois River and other Scenic River watersheds in both Oklahoma and
Arkansas. The companies' efforts have taken tons of poultry litter to cropland in Arkansas and Oklahoma outside the
Illinois River watershed. Developers are meeting ever tighter requirements and best management practices to protect
water quality in the short term—during development—and in the long term,once a development is built out.
Arkansas' State government has supported our efforts by providing low-interest loans to assist the Northwest
Arkansas Conservation Authority and the city of Fayetteville with sewer treatment projects. It has required area
farmers to have nutrient management plans to monitor and control poultry litter's use as fertilizer.More recently,the
Arkansas Natural Resources Commission took aggressive steps to ensure that lawn fertilization companies in
Northwest Arkansas are spreading lawn fertilizer as required by state laws regulating the use of commercial
fertilizer.
Modifying four wastewater treatment plants in Northwest Arkansas to discharge phosphorus of 0.1 mg/l instead of 1
mg/l is estimated to cost an additional$90 million to $100 million in capital upgrades,plus several million per year
in operations and maintenance expenses. This is an unreasonable amount of additional money for these communities
to be called upon to spend when scientists say there would be little or no environmental benefit. The expenditures on
upgrading wastewater treatment plants do not begin to cover the costs associated with urban stormwater water
quality controls.Cities would have to spend millions more dealing with the runoff from their boundaries,while once
again producing minimal water quality impacts.
These successes, and the resulting reductions in phosphorus, are well documented in both states' water quality
monitoring reports developed for the Arkansas—Oklahoma Compact, The 2009 Arkansas—Oklahoma Compact
reports from both states show that the long targeted 40%phosphorus reduction has been achieved in the Illinois
River-both at Watts and at the state line(Oklahoma's 5-year Rolling Average Phosphorus Report for the Illinois
River Basin, Illinois River Basin. Arkansas—Oklahoma Compact, CY2009 and Water Quality Monitoring Report,
Illinois River Basin, Arkansas—Oklahoma Compact CY20091, The 40%has been a stated objective of the Arkansas
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Water,Sewer and Solid Waste Committee Agenda Page 8 of 24
THE CITY OF FAYETTEVILLE,ARKANSAS
Oklahoma Arkansas River Compact Commission since 1993. While there was little documented success prior to
2001,which led to developing the Statement of Joint Principles and Actions,there has been significant measurable
success since.
In conclusion, the City of Fayetteville is and has long remained fully committed to its responsibilities as a steward of
the watershed and our environment. We are dedicated to improving all aspects of the environment,using a broad-
spectrum watershed approach as the most effective way of improving the water quality. We arc partners with the
rest of Northwest Arkansas,Oklahoma, and the EPA in these goals. We share the same vision of a cleaner
environment,and have a proven and effective track record of partnership with all other agencies dedicated to this
effort. Given the success seen in the Illinois River,and in keeping with objectives of the Arkansas Oklahoma
Arkansas River Compact Commission and the Statement of Joint Principles, Fayetteville strongly requests
Oklahoma keep the promise made in 2003 to rely on the best available science to achieve realistic,reasonable water
quality criteria that meet the designated uses all along the waterway, as opposed to standing by the unattainable,
arbitrary reference-stream methodology used to develop the 0.037 mg/1 standard for the Illinois River.
Please do not hesitate to contact David Jurgcns,my Utilities Director,at 479-575-8330 or
djurgens(a)ci.fayetteville.ar.us if you have any questions.
Sincerely,
City f Fayettev' l
Lioneld Jordan
Mayor
Cc: Steve Drown,Arkansas Department of Environmental Quality
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Water,Sewer and Solid Waste Committee Agenda Page 9 of 24
Fae evi le CITY COUNCIL AGENDA MEMO
MEETINWMff64k& f' arE "s
Afl KANSAS
To: Fayetteville City Council
Thru: Mayor Lioneld Jordan
Don Marr, Chief of Staff
From: David Jurgens, Utilities Director (� 1
Fayetteville Water and Sewer Commit ee
Date: August 5, 2011
Subject: Approval of a$14,929.45 change order with CH2M Hill for operational expenses incurred as a
direct result of the 2011 spring flooding
RECOMMENDATION
Fayetteville City Administration recommends approval of a$14,929.45 change order with CH2M Hill for
operational expenses incurred as a direct result of the 2011 spring flooding.
BACKGROUND
CH2M Hill performed emergency operations during the spring flooding, incurring emergency and
unanticipated expenses, damage repair to wastewater treatment and pumping facilities.
DISCUSSION
In order to obtain FEMA reimbursement, these activities and the related expenses must be detailed from
CH2M Hill identifying the actual costs of the work. This must be approved by the City Council in a
separate resolution from the normal wastewater operations contract.
This amendment follows the exact format used in the 2009 ice storm whereby the City was reimbursed by
FEMA. It does not include facilities damage, which was submitted as an insurance claim and will be
considered part of the normal operations contract with no changes required. This amendment only
includes items deemed by pre-submission review to be FEMA reimbursable.
BUDGETIMPACT
These expenses shall be reimbursed at the same rates as other ice storm reimbursements.
Telecommunications Device for the Deaf TCO1M0{ 9W_ 'And Solid Waste Committee Agenda Page 10 of 24 113 West Mountain-Fayetteville,AR 72701
CH2M HILL
9193 South Jamaica Street
Englewood,CO 80112
Tel 720.286.2000
IM,
CH2MHILLm
July 21, 2011
Mr. David Jurgens
City of Fayetteville
113 West Mountain Street
Fayetteville, AR 72701
Subject: Out of Scope Letter Agreement
Dear David:
During the week of April 22, 2011, the City of Fayetteville experienced a flood event
which qualified for Federal Emergency Management Assistance. Under Section C.1.26
of the Operations, Maintenance and Management Agreement dated December 15, 2009,
executed between the Parties, CH2M HILL Engineers, Inc. (CH2M HILL) will provide
this out of scope work to the City. Attached to this letter is the documentation for the
work. The amount of the work performed is $14,929.45 which includes the twenty-five
percent (25%). This amount is due upon receipt of OMI's invoice and payable within 30
days as per Section 5.2 of our Agreement.
All other terms and conditions of the Agreement dated December 15, 2009, as amended
November 16, 2010, between CH2M HILL and The City of Fayetteville remain in full
force and effect.
If these terms are agreeable to you, please sign both copies of this letter. We will return
one fully executed original for your files.
CH2M HILL appreciates the opportunity to provide these additional services to the
City of Fayetteville.
Sincerely,
rV�_'
Duyen Tran
Project Manager
n Water,Sewer and Solid Waste Committee Agenda Page 11 of 24
Z.J Printed on Mohawk Via paper,which is 30%post consumer waste.
Both parties indicate their approval of the above-described services by their signature
below.
Authorized Authorized
CH2M HILL Engineers, Inc. City of Fayetteville, Arkansas
Name: Natalie L. Eldredge Name: Lionel Jordan
Title: Designated Senior Manager Title: Mayor
��D^^a''ems�: �! Date:
N/&
�/&
?-j I-jar
Water,Sewer and Solid Waste Committee Agenda Page 12 of 24
Pay etLlle CONTRACT REVIEW MEMO
MAYOR'S APPROVAL
THE CITY OF FAYETTEVILLE,ARKANSAS
S
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
David Jurgens, Utilities Director
Fayetteville Water and Sewer Coi mittee
From: Shannon Jones, Utilities Engineer
Date: August 5, 2011
Subject: Change Order 2 to the construction contract with Garrey Companies, Inc. for$32,030.00.
RECOMMENDATION
Staff recommends approval of Change Order 2 to the construction contract with Gamey Companies, Inc. for
$32,020 extending the work approximately 190 feet north of Millennium Drive.
BACKGROUND
This project consists of relocating water and sewer lines as a result of the combined Arkansas Highway
Department (AHTD) and City widening of Phase I of Crossover Road (Hwy 265) between Mission and Joyce,
and upsizing the existing pipes and connecting a 36" transmission line. Work includes installing a 36" and 24"
transmission main along Crossover from Joyce to connect to the existing 24" main on Crossover at Mission.
This work will complete the eastern portion of the water transmission main loop that was initially constructed
when the southern section of Crossover Road between Mission and Huntsville was widened by the AHTD.
DISCUSSION
AHTD has moved the "End of Construction" from Sta. 124+10 to 126+40 (230 feet) in the vicinity of
Millennium Drive on the north end of the project since the City bid the water and sewer relocations. The
AHTD work consists of extending the storm drain system on the west side of Hwy 265. During the easement
acquisition process, the owner of the property on the north side of Millennium Drive requested that the City
minimize the impact of construction to the property. McClelland Consulting Engineers competed a design to
extend both a 12-inch water line and an 8-inch sewer line across the lot on the north side of Millennium Drive.
The work would have been necessary during the second phase of the highway project. Executing the work now
will minimize the overall construction time on the property and facilitate easement acquisition.
BUDGETIMPACT
Funds are available within the project contingency. AHTD will reimburse the City approximately 93.75% of
the costs. After reimbursement, approximately $196,117.65 will remain in contingency after the change order
is approved.
Gamey CO2 CCMemo Magi Ldoe
Water,Sewer and Solid Waste Committee Agenda Page 13 of 24
aye dile
Chan,-,c Order No. 2 Page I or 2
CONTRACT CHANGE ORDER City Contract 9 Schcdole
City Resolution 9 —v_Date 7/11/2011
Pity Project No.:
Project Name: Crossover Road Water&Sewer Replacement Location: Faocuct illc.Arkansas
t tw ner City of Faycttevilte Contractor: Carne% Companies, Inc.
Address: 113 West Mountain Address: 1333 NW V iv ion Rd
Fayetteville,AR 72701 Kansas CII\. MO 64118
1 IIF.FOLLOWING CI IANCil'S ARE HEREBY AMENDED INTO TI IF CONTRACT PLANS AND' PECIFICATIONS:
ITEM 4 DESCRIPTION DECREASE INCREASE
I Change order to accommodate easement acquisition north of
Milleuium Drive. See attached Cost Breakdown,
Revised Plan Sheet I 1 and Plan Sheet S6. .$32,030.00
TOTAL DECREASE AMOUNT $0.00
TOTAL INCREASE AMOUN'1 $32,030.00
NET CHANGE ORDER $32,030.00
F'NGINEERS FINAL
CI IAN(& 10('ON I RACf AMOIIN F: I'QIAI_AMOIIN_f 1_(1,ki[3LEAMOUN_I_
Original Contract Amount .$,0489.0}5.0{} .54.989.I35A11
Iota] Previous Change Order(s) r.30.08247 $30 IISZ4T
Net Amount This Change Order $.32.010.00 $12,01 if1.00
TOTAL CONTRACT AMOUNT TO DATE $i.051.252.d7 I-
CHANGE TO CONTRACT COMPLETION DATE:
Original Completion Time 195 Days
Previous Adjusted Completion Time 2 Dava
(Inerease)(Beerea This Change Order 7 Days Calendar 1 hry,
NEW CONTRACT COMPLETION DATE: 204 Days
RE('UNI\II NDIA1: MCCLELLAND CONSULTING ENGINEERS,INC.
Engineer
BY: �(.C./4.J it.! r!'r-Qty hI all
Signature Title I Lor
AC'CITI ED: GARNEY COMPANIES, INC.
/ Com
141 / ,// /2 a
' Signature Title Date
4PVROVFD CITY OF FAYETTEVILLE
Owner
ItY
Si uawre Iillc Untr
Water,Sewer and Solid Waste Committee Agenda Page 14 of 24
COST BREAKDOWN FOR CHANGE ORDER#2
12-INCH WATER MAIN AND 8-INCH SEWER MAIN EXTENSIONS
NORTH OF MILLENIUM DRIVE
CROSSOVER ROAD WATER& SEWER MAIN REPLACEMENT
AHTD JOB NO. 040517
MCE JOB#FY112117
Change in
Bid Item# Description Quantity Units Unit Price Extended
I-7 12" PVC Water Main 141 FT $50.00 $7,050.00
I-13 1" Polyethylene Service Tubing 10 FT $6.00 $60.00
I-46 Service Line Connection to Existing Meter Setting 1 EA $400.00 $400.00
I-48 12" Saddle, 1" Corporation Stop and Tap t EA $100.00 $100.00
I-69 8" PVC Sewer Main, SDR-26 190 FT $5.00 $950.00
1-72 Sewer Main Trenching,6'-10' Deep 56 FT $30.00 $1,680.00
1-73 Sewer Main Trenching, 10'-14'Deep 134 FT $35.00 $4,690.00
1-74 -4' Dia Std. Manhole t EA $2,300.00 $2,300.00
1-75 Extra Manhole D th, Over 6' 3 VF $150.00 $450.00
1-89 Asphalt Surfacing Restoration 140 SY $45.00 $6,300.00
I-94 Curb and Gutter Restoration 1 210 LF $25.001 $5,250.00
I-95 Granular Fill 1 140 ITONI $20.001 $2,800.00
Total $32,030.00
NOTE: The purpose of this Change Order#2 is to extend the 12-inch water main and an 8-inch sewer
main the full length across the lot on the north side of Millennium Drive, instead of doing part of the
work on this lot now and part during the next construction phase. This will minimize the overall
construction time on this lot, and facilitate easement acquisition.
J:2011/112I17/Table 6-13-II.As
Water,Sewer and Solid Waste Committee Agenda Page 15 of 24
aTyvele-1le CONTRACTREVIEW MEMO
M
MAYOR'S APPROVAL,
THE CITYOF FAYETTEVILLE, ARKANSAS
Aaida 5
,A vw.accessfayetteville.arg
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
David Jurgens, Utilities Director
Fayetteville Water and Sewer Committee
From: Shannon Jones, Utilities EngineeiJ6/,*/
Date: August 5, 2011
Subject: Change Order 1 to the construction contract with Sweetser Construction, Inc. for$31,999.50.
RECOMMENDATION
Staff recommends approval of Change Order 1 to the construction contract with Sweetser Construction, Inc. for
$31,999.50 to accommodate shifting the pump station to the southeast and install a cedar privacy fence in lieu
of a chain link fence.
BACKGROUND
The Contract is for the construction of a 1,200 gpm water pump station, approximately 5,700 feet of 8-inch
through 18-inch water main, water meter connections, fire hydrants, valves, fittings, street repairs and related
facilities. This work is part of the 500,000 gallon elevated water storage tank that is currently under
construction on Canterbury Street. The objective of the tank project is to meet fire flow requirements, provide
adequate flows during high demand periods, and meet industry standard and Health Department minimum
storage requirements. The pump station and related water lines will be used in conjunction with the tank to
provide the necessary level of service to the area.
DISCUSSION
During the construction layout of the pump station site, one of the adjacent property owners requested that we
re-evaluate the layout of the site. After discussion with the adjoining property owners, it was determined that
the site could be shifted to the southeast so it would not be in close proximity to the existing house and that a
privacy fence would be constructed with cedar pickets instead of wire chain link. The shifting of the location of
the pump station did not change any operating parameters of the pump station, but merely a more aesthetically
pleasing location acceptable to all parties.
BUDGETIMPACT
Funds are available within the project contingency. Approximately$21,000.50 will remain in contingency after
the change order is approved.
Swmwi COI CCMcmo 5Augl Ldoc
Water,Sewer and Solid Waste Committee Agenda Page 16 of 24
aye ey Ie
Change Order No. I Page l of 2
CONTRACT CHANGE ORDER City Contract# schedule
City Resolution# Date 7/25/2011
City Project No.:
Project Name: Water Main Interconnections Bc Stone Mt. Location: Fa ettevi Ile,Arkansas
Pump Station
Owner: City of Fayetteville Contractor: Sweetser Construction,Inc.
Address: 113 West Mountain Address: 590 West Poplar
Fayetteville,AR 72701 _ Fayetteville,AR 72703
THE FOLLOWING CHANGES ARE HEREBY AMENDED INTO THE CONTRACT PLANS AND SPECIFICATIONS:
ITEM# DESCRIPTION DECREASE INCREASE
1
Change Order to accommodate shifting the pump station
location to the southeast and replacing the chain link $31,999.50
fence with a cedar picket fence. See attached Cost
Breakdown and revised Plan Sheets 9 and 11.
TOTAL DECREASE AMOUNTI $0.00
TOTAL INCREASE AMOUNT $31,999.50
NET CHANGE ORDERI $31,999.50
ENGINEERS FINAL
CHANGE TO CONTRACT AMOUNT: TOTAL AMOUNT ELIGIBLE AMOUNT
Original Contract Amount $1.057,331.00 $1,057,331.00
Tata]Previous Change Order(s) $0.00 $0.00
ITtNcAmount This Change Order $31,999.50 $31.999.50
t
OTAL CONTRACT AMOUNT TO DATE $1,089.330.50 $1,089,330.50
CHANGE TO CONTRACT COMPLETION DATE:
Original Completion Time 150 Days
Previous Adjusted Completion Time 0 Days
(I ncrease)(Desrease)This Change Order 90 Das Calendar Days
NEW CONTRACT COMPLETION DATE 240 Days
RECOMMENDED: MCCLELLAND CONSULTING ENGINEERS.INC.
nginecr
Signatt Tit]a Date
ACCEPTED: SWEE'rs>t0. 1Q INC.
on or
BY: r
Signature Title ate
APPROVED: CITY OFFAYETTEVILLE
Owrner
I
Signature Title Date
Water,Sewer and Solid Waste Committee Agenda Page 17 of 24
COST BREAKDOWN FOR CHANGE ORDER NO. l
WATER MAIN INTERCONNECTIONS AND
STONE MOUNTAIN PUMP STATION
FOR
CANTERBURY ROAD WATER TANK
MCE Job#FY042150
Contract Section II
Original Change Change In
Bid Item No. Description Bid Price Order Price Contract Amount
53 Site Work and Grading $4,050.00 $17,950.00 $13,900.00
54 Fencing(Revise Chain Link
to Cedar Picket) $5,775.00 $14,175.00 $8,400.00
55 Concrete Floor Slab, Sidewalk
and Generator Pad $22,500.00 $19,751.00 ($2,749.00)
56 Asphalt Paving $3,998.00 $16,446.50 $12,448.50
Total Cost Increase $31,999.50
Water,Sewer and Solid Waste Committee Agenda Page 18 of 24
CONTRACT REVIEW MEMO
Faye evlle MAYOR'S APPROVAL
THE CITY OF FAYETTEVILLE,ARKANSAS
ARKANSAS
To: Mayor Lioneld Jordan
Thru: Don Mart, Chief of Staff
From: David Jurgens, Utilities Director
WaterlSewer/Solid Waste Committee
Date: August 5, 2011
Subject: Amendment 2 to Engineering Agreement with McGoodwin, Williams &Yates for Water System
Model and Master Plan
RECOMMENDATION
Staff recommends approval of Amendment 2 to the Engineering Services Agreement with McGoodwin,
Williams &Yates in the amount of$5,347.00 to update the Water Transmission and Distribution System Model
and Master Plan.
BACKGROUND
This engineering contract was awarded in 2002 to develop the City's updated water master plan and computer
model. A draft of the plan was delivered in 2004; the model software was delivered in 2007. Due to staff s
focus on the WSIP, neither the plan nor the model were completed. Individual evaluations were accomplished
on a case by case basis by McGoodwin. The model proves a detailed fire flow and pressure analysis for the
present and in the future, and provides a prioritized project list based on system needs. In February, 2009,the
City approved amendment 1 to upgrade the model and plan. Essentially, it is a new 5 year plan. There were
many system upgrades, to include 18" water lines on Wedington and Gregg, which significantly change the
system flow characteristics. The model will allow City staff to evaluate specific development impacts and
detailed flow evaluations.
DISCUSSION
This Amendment provides for final update the plan and the model to the 2011 conditions. It also reconciles
work performed to date, and captures all future work to be performed. Additional effort was required:
➢ To calibrate the model to incorporate the EPA disinfectant byproduct rule, which becomes effective in
2012.
➢ To rectify field anomalies in the Goshen part of our system that were identified during calibration.
➢ To incorporate the Canterbury Tank, lines and pump station, the 36"lines on Township and Crossover,
that significantly change the system flow characteristics.
➢ The model will allow City staff to evaluate specific development impacts and detailed flow evaluations.
This model is calibrated by a system-wide evaluation of actual flows from hydrants, pump stations, and other
system assets. This field calibration assures an accurate product, and requires close coordination between the
Engineer and City staff. The model will allow City staff to evaluate specific development impacts and detailed
flow evaluations.
BUDGETIMPACT
$5,347.08 remains in the approved project contingency; this change order will use all remaining contingency.
MWY WatMastf`lan Amend 2 CCMemo Janl l
Water,Sewer and Solid Waste Committee Agenda Page 19 of 24
AMENDMENT NO. 2
TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE,ARKANSAS
AND
McGOODWIN, WILLIAMS AND YATES,INC.
WHEREAS,on August 6,2002, the City of Fayetteville, Arkansas(CITY OF
FAYETTEVILLE) and McGoodwin, Williams and Yates, Inc. of Fayetteville,Arkansas(MWY)
entered into an Agreement for engineering services in connection with a Water Transmission and
Distribution System Master Plan Study, and
WHEREAS, MWY has proceeded with these services in accordance with the scope set forth in
the Agreement, and
WHEREAS, MWY submitted an engineering report to CITY OF FAYETTEVILLE on June 28,
2004,and
WHEREAS, CITY OF FAYETTEVILLE has experienced extraordinary growth in its water
distribution system since the submission of the report, and
WHEREAS, CITY OF FAYETTEVILLE requests that the scope of MWY's services be
amended to provide an Update of the Water Transmission and Distribution System Model and
perform analyses as directed to respond to the needs created by recent significant growth and
demands in the water system.
WHEREAS, on February 17, 2009,the CITY OF FAYETTEVILLE and MWY entered into
Amendment No. 1 to update the Water Transmission and Distribution System Model and Master
Plan.
NOW THEREFORE, in consideration of the mutual covenants and Agreements herein
contained, CITY OF FAYETTEVILLE and MWY, the parties hereto, stipulate and agree that the
Agreement for Engineering Services dated August 6, 2002, is hereby amended in the following
particulars.
SECTION 2.0.A2—DESCRIPTION OF THE PROJECT UNDER AMENDMENT NO. 2
MWY shall perform the necessary engineering studies to create an Updated Water Transmission
and Distribution System Model to be furnished to CITY OF FAYETTEVILLE. MWY will
perform system analyses as directed by CITY OF FAYETTEVILLE.
SECTION 3.0.A2—SERVICES TO BE FURNISHED BY McGOODWIN, WILLIAMS
AND YATES UNDER AMENDMENT NO.2
3.7 The model developed in the Master Plan will be updated in the following particulars:
Fy-309A2- I of 3
Water,Sewer and Solid Waste Committee Agenda Page 20 of 24
3.7.1 The digital map base for the model will be updated using the latest digital mapping
available for the CITY OF FAYETTEVILLE.
3.7.2 New pipes,nodes,pump stations and tanks will be added to the model based on data
submitted to MWY by CITY OF FAYETTEVILLE. This data will consist of revised
mapping and newly-developed infrastructure created by developers and through CITY
OF FAYETTEVILLE water system projects.
3.7.3 The model will be updated using current usage data from CITY OF FAYETTEVILLE's
billing system.
3.7.4 The usage data will be geo-coded and placed into the model at the geographic location
that the usage occurs based on the most recent street centerline file created by CITY OF
FAYETTEVILLE.
3.7.5 The model will be calibrated with the assistance of CITY OF FAYETTEVILLE
personnel performing pressure tests in the field and supplying said data from the tests to
MWY. MWY will perform limited field assistance as required by CITY OF
FAYETTEVILLE.
3.7.6 MWY shall provide water system analyses of problem areas identified by the updated
model as directed in writing by CITY OF FAYETTEVILLE.
3.7.7 MWY will provide a written report to CITY OF FAYETTEVILLE setting out the
changes to the updated model.
SECTION 7.4.A2—MASTER PLAN UPDATE FINAL REPORT UNDER AMENDMENT
NO. 2
MWY shall submit the following documents to CITY OF FAYETTEVILLE for their review and
use:
7.4.A2 An electronic copy of the report including charts, data and graphs. The Ries will be
delivered in one of the following electronic formats: Microsoft Word; Microsoft Excel;
Microsoft Access; Microsoft Visio; or AutoCAD 2010.
SECTION 10.1.A2—FEES AND PAYMENTS FOR THE MASTER PLAN UPDATE
UNDER AMENDMENT NO. 2
In consideration of the performance of the foregoing services, CITY OF FAYETTEVILLE shall
compensate MWY as follows:
10.1.A2 For Engineering Services set out under Section 3.0.A1,payment shall be based on
actual time required to perform the work by the various classifications of employees at
the hourly rates set out in Attachment LA2,plus reimbursable expenses.
10.2.A2 MWY agrees to keep an accurate record of the hours of the personnel working on the
project. The schedule of Hourly Rates shown in Attachment LA2 will be revised on
January I of each calendar year.
10.3.A2 MWY shall be reimbursed for expenses as hereinafter set out when the expense to be
incurred is approved in advance by CITY OF FAYETTEVILLE's representative.
Reimbursable expenses shall include: 1) travel costs when traveling outside of Northwest
Arkansas in connection with the project, 2)rental expenses for special equipment needed
for completion of the work, 3)purchase of material, and 4) other expenses directly
attributable to the project, including any work performed by subcontractors. MWY shall
Fy-309A2-2 of 3
Water,Sewer and Solid Waste Committee Agenda Page 21 of 24
charge CITY OF FAYETTEVILLE for reimbursable expenses at actual cost plus ten
percent(10%).
10.4.A2 The estimated total compensation for the services set out under Section 3.0.A2 is
$5,347.00,which makes the total contract compensation$274,147.00. The basis of this
cost estimate is shown in Attachment 2.A2. This total compensation will not be exceeded
without prior authorization from CITY OF FAYETTEVILLE. Subject to the City
Council of CITY OF FAYETTEVILLE's prior approval,adjustment of this upper limit
may be made should MWY and CITY OF FAYETTEVILLE agree that there has been a
significant change in scope, character or complexity of the services to be performed. It is
understood and agreed that the total compensation cost ceiling does not cover unforeseen
contingencies such as litigation or other events not normally anticipated.
10.5.A2 The breakdown of costs between the various work tasks as given in Attachment 2.A2 is
a convenience and is not intended to set a maximum cost for any of the work tasks. Costs
may be transferred from one work task to another so long as the maximum cost as given
above is not exceeded.
Billing shall be submitted monthly and shall include all costs accrued plus reimbursable
expenses. The City of Fayetteville will make every effort to approve and pay such invoices
within 30 days of the date of the invoice.
SECTION 19.0.A2—LIST OF ATTACHMENTS FOR MASTER PLAN UPDATE
UNDER AMENDMENT NO. 2
The following attachments are hereby made a part of this contract:
Attachment LA2—MWY 2011 Schedule of Classification and Rates
Attachment 2.A2—Estimate of Engineering Costs
SECTION 20.0—ORIGINAL AGREEMENT PROVISIONS
All other provisions of the original Agreement and Amendment No. 1 remain in full force and
effect.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be duly executed
this day of 2011.
CITY OF FAYETTEVILLE,ARKANSAS McGOODWIN, WILLIAMS AND
YATES, INC.
By: By:
Lioneld Jordan,Mayor L. Carl Yates, Chief Executive Officer
ATTEST: ATTEST:
Sondra Smith, City Clerk James C. Ulmer, Chief Operating Officer
Fy-309A2 -3 of 3
Water,Sewer and Solid Waste Committee Agenda Page 22 of 24
ATTACHMENT I.A2
TO AGREEMENT FOR ENGINEERING SERVICES
SCHEDULE OF CLASSIFICATIONS AND RATES FOR 2011
Classification Hourly Rate
Engineer 7 ................................................................ $207.00
Engineer 6 ............................................................... 168.00
Engineer 5............................. ................... ....--..... 146.00
Engineer4............................................................... 114.00
Engineer3 ............................................................... 104.00
Engineer2 ................................. ........................ ..... 96.00
Engineer1 ............................................................... 80.00
Architect 3.............................................................. $ 124.00
Architect 2..................................... ......................... 115.00
Architect1 ............................................................... 88.00
Technician 6 .......................................................... $ 109.00
Technician5 ............................................................ 92.00
Technician 4 .......................... ................... ............. 85.00
Technician3............................................................ 66.50
Technician 2 ...... .................... ........ ........ 58.00
Technician 1 ........................................................ ... 45.00
Admin5.................................................................... $ 90.00
Admin4.................................................................... 80.00
Admin3.................................................................... 65.00
Admin2.................................................................... 45.00
Admin1..._... ................................ .......................... 35.00
GPS Surveying Equipment(when utilized) ............. $ 71.00
Hourly rate schedules will be adjusted annually each January 1.
McGoodwin, Williams and Yates, Inc.
Consulting Engineers
Fayetteville, Arkansas
January 1, 2011
Water,Sewer and Solid Waste Committee Agenda Page 23 of 24
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