HomeMy WebLinkAbout2011-01-11 - Agendas WATER/SEWER COMMITTEE AGENDA
MEETING DATE OF JANUARY 11, 2011
Taveie—vii
AFKANSAS
Committee: Aldermen: Adella Gray, Sarah Lewis, Mark Kinion, Justin Tennant
Copy to: Mayor Lioneld Jordan; Sondra Smith, Pon Marr, Paul Becker, Lindsley Smith, Jeremy Pate, Chris
Brown, Tom Hubbard, Lynn Hyke, Sh n Jones, Peggy Bell, OMI, Will Winn, John Coleman
From: David Jurgens, P. E., Utilities Director
A Fayetteville Water, Sewer and Solid Waste Com i tee m eting will be January 11, 2011, 5:15 PM
(following City Council Agenda Session) in room 326, F yetteville City Hall. Proposed topics include:
1. Election of Committee Chair and Vice Chair.
2. Ca ital Prolect U date.
Contract Description Contractor Cost % Complete
WL-10a Farmington Gravity Line In Town Portion Gamey Const $ 1,750,122 100.0%
EL-3&5 Razorback - Happy Hollow 36/42" Gravity S J Louis Const $ 5,387,098 100.0%
CIPP Rehab- Cured in Place Pipe City Wide Insituform $ 330,000 50%
Mt Se uo ah Area Wtr/Swr Upgrades LaRue Contr $ 852,976 100%
36"W/L 36"Water Line on Township Seven Valles $ 1,783,720 100%
265 W/S Relocation &36"Wtr Line, Hwy 265 Design, Easement Acquisition Linderwa
WL-13 Broyles Avenue GravityLines Goodwin&Goodwin $ 819,663 100.0%
WL-14 Broyles Avenue Force Mains Redford Const $ 899,626 100.0%
WL-15 Broyles Avenue Lift Station Seven Valles $ 591,768 100.0%
BIO-1 Biosolids Solar Drying Dean Crowder $ 4,971,886 85.8%
13I0-2 Biosolids Thermal Drying Crossland Heavy $ 2,770,280 8.3%
Canterbury 500,000 Gallon Water Tower C B & I Inc. $ 1,590,091 60.0%
Canterbury Water Lines & Pump Station Bid Open Feb 10
Sanitary Sewer Flow Monitors Bid Open Jan 26
Project is substantially complete, meaning the work can be used to execute its mission.
3. WSIP Wetlands/Stormwater Management Change Order 5 to the engineering contract with ECO
environmental consultants for no change in cost, for WSIP and wetlands mitigation site stormwater, wetlands,
and environmental issues as required by the Corps of Engineers and ADEQ. ECO, Inc. developed the
wetlands and storm water protection best management plans and conducted excellent construction inspection
for the WSIP, and is tasked to ensure full compliance with the related regulations and permits. Under their
supervision, contractors working for the City have completed over$135 million in work without a single permit
violation. ECO also designed the wetlands mitigation site that was required by the Corps of Engineers, which
has a mandated seven year monitoring and reporting period. This amendment covers these work tasks: (1)
Adds WL-10a (Farmington gravity line) into this scope of work. The extra work performed is due to weather
delaying final restoration, and increased requirements from ADEQ for proving the establishment of multi-
season perennial vegetative cover. The excessive rain this summer caused significant additional work relating
to stream crossings and wetlands area activities of the ECO contract. More monthly compliance inspections
are been required. (2) Wetlands monitoring and Corps of Engineers compliance for 2011. The intent from the
beginning of the WSIP process was to execute the wetlands monitoring change order annually, as the work
load will change with time. The Corps of Engineers permit requires a seven year monitoring period. Funding
for these succeeding years will come from the Wastewater Treatment program.
4. Highway 265/Crossover Water/Sewer Relocation Easement Condemnation actions are underway. City
staff has been negotiating with land owners; easements have been acquired from 22 of 27 owners. The
remaining owners have expressed various concerns and have refused thus far to sign easement documents.
Negotiations are still possible, but the condemnation process is underway as well. New appraisals are being
acquired, as the City Attorney's office is uncomfortable condemning based on AHTD appraisals.
W&S CommitteeAgenda I IJan I I.doc
WATER/SEWER COMMITTEE AGENDA
MEETING DATE OF JANUARY 11, 2011
Tract Perm Temp Temp
# Property Owner Parcel# EasmPermanent nt Easmnt Easement Const Total
(ft') (ft') Easement
2 Salmon Family Trust 765-04569&70-000 9,322 5,910 $ 4,665.00 $ 1,185.00 $ 5,850.00
6 John A. &Linda L. Dominick 765-04565-000 3,603 1,987 $ 1,800.00 $ 400.00 $ 2,200.00
8 Murphy R. &Betty N. Taylor 765-13305-000 6,980 3,365 $ 6,110.00 $ 1,180.00 $ 7,290.00
10 John David Brown 765-13295-000 22,883 9,603 $ 17,165.00 $ 2,880.00 $20,045.00
26 John Rebecca Ann Rutledge 765-13249-070 1,092 1,156 $ 685.00 $ 290.00 $ 975.00
Totals 43,880 22,021 $30,425.00 $ 5,935.00 $36,360.00
5. 2011 Action List: 2010 Results documents will be distributed and discussed at the meeting. The intent is
to provide the Committee a familiarization of action items expected to be presented during 2011, and to
provide a snapshot of services performed during 2010.
6. Water/Sewer Committee Meeting is Tuesday, February 8, 2011, 5:15 p.m., room 326.
Attachments: 3 WSIP ECO Change Order 5
W&S CommitteeAgendal lhnl t.doc
1• CONTRACT REVIEW MEMO
F evl e MAYOR'S APPROVAL
THE CITY OF FAYETTEVILLE,ARKANSAS
ARKANSAS
Will I
To: Mayor Lioneld Jordan
Thru: Don Marr, Chief of Staff
From: David Jurgens, Utilities Director
Fayetteville Water and Sewer Com i
Date: December 16, 2010
Subject: Amendment 5 to the Engineering contract with Environmental Consulting Operations, Inc., for no
change in cost, for WSIP and wetlands mitigation site stormwater, wetlands, and environmental issues
RECOMMENDATION
City Administration recommends approval of Amendment 5 to the Engineering contract with Environmental
Consulting Operations, Inc., for no change in cost, for WSIP and wetlands mitigation site stormwater, wetlands,
and environmental issues as required by the Corps of Engineers and ADEQ.
BACKGROUND
ECO, Inc. developed the wetlands and storm water protection best management plans and conducted excellent
construction inspection for the WSIP, and is tasked to ensure full compliance with the related regulations and
permits. Under their supervision, contractors working for the City have completed over $135 million in work
without a single permit violation. ECO also designed the wetlands mitigation site that was required by the Corps
of Engineers, which has a mandated seven year monitoring and reporting period.
DISCUSSION
This amendment covers these work tasks:
(1) Adds WL-10a (Farmington gravity line) into this scope of work. The extra work performed is due to
weather delaying final restoration, and increased requirements from ADEQ for proving the establishment of
multi-season perennial vegetative cover. The excessive rain this summer caused significant additional work
relating to stream crossings and wetlands area activities of the ECO contract. More monthly compliance
inspections are been required.
(2) Wetlands monitoring and Corps of Engineers compliance for 2011. The intent from the beginning of
the WSIP process was to execute the wetlands monitoring change order annually, as the work load will change
with time. The Corps of Engineers permit requires a seven year monitoring period. Funding for these
succeeding years will come from the Wastewater Treatment program.
BUDGET IMPACT
Funds are available within the existing contract; this change order has no change in cost. There is a $17,000
decrease in WSIP expenditures which will revert to the fund when the purchase order closes. There is a
$17,000 increase in operational costs for Wetlands operations and maintenance. The latter is budgeted within
the 2011 Wastewater Treatment operational budgets.
Telecommunications Device for the Deaf TDD(479)521-1316 113 West Mountain-Fayetteville,AR 72701
ECO Amend 5 CCMemoNovI O.doc
AMENDMENT NO. 5
TO
AGREEMENT FOR ENVIRONMENTAL CONSULTING SERVICES
BETWEEN CITY OF FAYETTEVILLE, ARKANSAS AND
ENVIRONMENTAL CONSULTING OPERATIONS, INCORPORATED
FOR
WSIP DESIGN/CONSTRUCTION/POST-CONSTRUCTION
ENVIRONMENTAL CONSULTING SERVICES
THIS AMENDMENT NO. 5 to the Agreement For Professional Environmental Consulting
Services, dated September 16, 2003 (the "Agreement"), by and between CITY OF
FAYETTEVILLE, ARKANSAS (CITY) and ENVIRONMENTAL CONSULTING
OPERATIONS, INC. (ECO) for environmental consulting services in connection with the
Wastewater System Improvements Project (WSIP) is made and entered into for purposes of
amending certain provisions of the Agreement to address unanticipated WSIP design and
scheduling changes and changes to requirements for environmental regulatory compliance and
the scope of construction contracts in association with the CITY's WSIP.
NOW THEREFORE, the CITY and ECO agree to amend the contract as follows:
1. All items contained in the basic contract, as amended through amendment 4, remain in
effect. Unless specifically stated all other terns and conditions of the Agreement shall remain
in full force and effect. Neither this Amendment nor the Agreement may be modified except in
writing signed by and authorized representative of the CITY and ECO.
2. Part B —Design/Construction/Post-Construction Phase Environmental Consulting
Services For WSIP Contracts EL-3 and 5 (Gravity Lines, Happy Hollow —Razorback),
WL-10a (Farmington Gravity Sewer), WL-13 (Broyles Road Gravity Sewer), WL-14
(Broyles Road Force Main) and WL-15 (Broyles Road Lift Station). Wastewater line WL-
I Oa is added to this section of the scope of work. Invoices shall identify work performed for
WL-10a as a separate sub-line in the portion of the invoice reflecting post-construction work
performed to allow proper separation of billing between Fayetteville and Farmington, per the
agreement between the two cities.
3. Compensation - For the amended Scope of Services described herein, there is no total change
in cost from Amendment 4. The CITY shall pay ECO the sum of the following, as specified
below and as shown on the Cost Detail. The total payment shall be a lump sum "not to exceed"
amount of ONE HUNDRED SEVENTY-FIVE THOUSAND TWO HUNDRED U.S.
DOLLARS ($175,200.00).
ECO Amnd No 5 Nov 10-6.doc
Contract Amendment No. 5 Cost Detail
2010 to be paid Change from 2010 and 2011 to
ECO SCOPE under Amendment 4 to be paid under
Amendment No.4 Amendment 5 Amendment No.5
PART A-Admin & Management $36,500 - $16,000 $20,500
PART B—Contracts EL-3&5,WL-
10a,W1,13,WL14,WL-15 Design $25,900 - $21,000 $4,900
Svcs
PART C- Contr EL-3&5,WL-10a,
WL-13,WL-14,W1,15,WL-10a $48,000 + $20,000 $68,000
Const/Post-Const Svcs
PART D—WSIP Wetland And $37,080 + $27,000 $64,U8U
Stream Mitigation Site Monitoring
PART E—Wetland Mitigation Site $27,720 $10,000 $17,720
Management,Planning,and Coord
Subtotals $175,200 0 $175,200
The CITY and ECO intending to be legally bound, indicate their approval on the Amendment by
their signatures below.
ENVIRONMENTAL CONSULTING CITY OF FAYETTEVILLE
OPERATIONS, INC.
By: // �/ BY: `
Bruce Shackleford, Pres i ent Lioneldr n, ayor
Date: ( /I/�� Date: / ,� a7 / to
i
ATTEST:
``i`a4,\51111 e.eyn
o
°°C\TY OF Ay:
°FAYE( fEVILLE; Sondra Smith, City Clerk
G 0 WA t ay°ao�e Date:
Changes, modifications or amendments in scope, price or fees to this Contract shall not be
allowed without formal contract amendment approved by the Mayor and the City Council in
advance of the change in scope, cost, fees, or delivery schedule.
End of Amendment No. 5 to Agreement for Environmental Consulting Services
ECO Amnd No 5 Nov l0-6.doc 2