HomeMy WebLinkAbout2008-02-12 - Agendas Supplement aye ev le WATER/SEWER COMMITTEE AGENDA SUPPLEMENT
Meeting Date of February 12, 2008
COMMITTEE: Chairman Kyle Cook; Alderman: Lioneld Jordan, Bobby Ferrell, Adella Gray
COPY TO: Mayor Dan Coody, Sondra Smith, Gary Dumas, Paul Becker, Susan
Thomas, Tim Conklin, Jeremy Pate, Ron Petrie, Sha on Jones, Tom
Hubbard, Peggy Bell, Lynn Hyke, OMI
FROM: David Jurgens, Water and Wastewater Director
A meeting of the Fayetteville Water and Sewer Committee is platnda.
for February 12,
2008, at 5:15 PM, in Room 326, Fayetteville City Hall, immediateowing the City
Council Agenda Session. This is a supplement to the published ag
1. WSIP Update.
a. WSIP Farmington Area Work bids and cost shares for WL-10 and WL-11were
approved last night by the Farmington City Council.
b. West Side WWTP Furniture, Fixtures, and Equipment purchases are underway.
The only item that staff expects to require Council approval is the furniture. The cost summary
is below. Details for the furniture purchase are in the attached memo.
Item Cost Remarks
Furniture $ 29,948.99
Appliances $ 4,000.00 estimate
Computer Equipment $ 3,000.00 estimate
Lab Equipment $ 27,348.17
Phone System $ 19,002.21 additional requests to follow
Radio $ no estimate yet
Operational and Security Video $ majority included in Brasfield contract
TOTAL $ 83,299.37
c. EP-1 Change Order Number 1 for$9,091.98 with Wilson Brothers is attached. This
change order is required to add additional reinforcement for the pond drive at the liner
connection by increasing the amount of rebar and concrete thickness. An additional concrete
approach is to be installed at the entrance to the Primary Pond drive, and the elevation of the
pond entrance will be raised 4 inches. These actions will decrease the potential run off into the
Primary Pond and provide operators with an easier transition from the gravel road to the
concrete drive.
d. Contract Legal Review-West Plant Construction Contract. Contract negotiations
are about complete with Williams &Anderson, PLC.
e. WSIP Construction Schedule & Cost Update is attached.
f. Tour of West Side WWTP and WL-6 (Hamestring Lift Station) needs to be
scheduled.
3. South Pass Park Development and Cost Share. The South Pass development will add a
great deal of acreage to the City. When WSIP pipe sizes were established, they were for the
existing City limits at ultimate build-out, with a significant storm event. Evaluating the
development and the additional acreage to be added to the City requires that a portion of the
pipeline from Happy Hollow to Razorback Road (EL-3) be increased in diameter. There is also
a sewer cost share that was agreed to in the original contract, signed in September, 2004.
W&S committee agoida 12Feb08 Supp
South Pass Development, LLC, has agreed to pay 50% of the estimated $561,600 increase in
the EL-3 cost.
4. Water and Sewer Rate Study proposed time line and basic ordinance information is
attached. The ordinance is not yet fully developed, but we hope to have a draft completed by
Friday, 15 February. It will be distributed to the Committee upon completion.
5. Water/Sewer Committee Meetings are proposed for(1) Water/Sewer Rate Study, to be
determined if needed; and (2) general topics, Tuesday, March 11, 2008, 5:15, room 326
(following Agenda Session). Due to the pace of action leading up to the startup of the new West
Side WWTP, there are likely to be out-of-cycle requests for approval sent via email for review
and/or approval.
Attachments: West Side WWTP Furniture Memo and Detail
EP-1 Change Order Number 1
WSIP Construction Schedule and Cost Update
Water and Sewer Rate Study Proposed Time Line Memo
W .0..........La.............1.. 19 GnhOR Cmn
7fit(� - 7N I f', City Council Meeting of March 4, 2008
CITY COUNCIL AGENDA MEMO
To: Fayetteville City Council
Thru: Mayor Dan Coody
Fayetteville Sewer Committee
From: David Jurgens, Water and Wastewater Director \
Date: 12 February 2008
Subject: Approval of the purchase of office equipment and furniture for the new West Side
Wastewater Treatment Plant in the amount of$29,948.99, and approval of a $1,000
contingency.
RECOMMENDATION
City Administration recommends approval of the purchase of office equipment and furniture
for the new West Side Wastewater Treatment Plant in the amount of$29,948.99 (tax
included), and approval of a$1,000 contingency.
BACKGROUND
The West Side WWTP Construction is nearing completion. The WWTP will reach
substantial completion in the end of May, with effluent being discharged in early June, as
projected when we entered into this contract in 2005. While there will be construction that
takes place after this date that will bring the facility to final completion, the plant will be
placed in operation in the end of May.
DISCUSSION
This office equipment and furniture is required for operations and training at the new West
Side WWTP. The furniture will primarily be used in the Operations Building and the Vehicle
Storage Building. The cost includes installation. Prices are established through an existing
publicly solicited purchasing contract through US Communities. The contingency is
requested to allow for minor hardware and adjustments that may be necessary to make the
equipment fit correctly in the spaces available.
BUDGETIMPACT
Funds are available within the WSIP Project.
West WWTP Fumiture CCMemol' 608
Itemized Furniture List
Bldg Area Qty Item Unit Cost Ext Cost
T 2 Chair $514.99 $1,029.98
LL 1 Coffee Table $120.00 $120.00
E 2 Filing Cabinet Multi High) $570.00 $1,140.00
0 2 Filing Cabinet 2 drawer lateral $325.00 $650.00
2 Cabinet for Blue Prints flat filing) $399.001 $798.00
LL 1 Base for flat file cabinet $45.00 $45.00
2 Office Desk, left $737.50 $1,475.00
m
2 Office Desk, right $737.50 $1,475.00
m Q 4 Desk Chair $330.74 $1,322.96
o p 4 Chair $141.68 $566.72
m 2 Wall Mounting Kit for panels $31.04 $62.08
0 4 Petition Panel $251.521 $1,006.08
m E 6 Chair $330.74 $1,984.44
o 1 Rectangular Table $390.00 $390.00
0 2 Filing Cabinet $325.00 $650.00
1 Stool for Lab $202.50 $202.50
20 Chair k of 4 $225.00 $4,500.00
0 10 Long Table/DropLeaf $459.24 $4,592.40
o 2 Chair Stacking Doll $240.00 $480.00
v 1 Table Transport Doll $433.87 $433.87
3 Storage Shelves Heavy Duty) $79.00 $237.00
m
o $0.00
$0.00
m 06 1 Desk $275.50 $275.50
L m v = 2 Chair $141.68 $283.36
jm 0 C/) 1 File Cabinet $620.00 $620.00
2 Book Shelf for Manuals $287.50 $575.00
a m 2 Chair $141.68 $283.36
U
� m
OJ
Labor and Installation $2,215.00
Sub-Total $27,413.25
Tax $2,535.74
Total $29,948.99
ut �eCla) �� � jl
e
5 City Council Meeting of N/A- Mayor's Approval
CONTRACT REVIEW MEMO
To: Mayor Dan Coody
Fayetteville Sewer Committee
From: David Jurgens, Water and Wastewater Director
Date: February 11, 2008
Subject: Approval of change order# 1 to the construction act with Wilson Brothers
Construction, in the amount of$9,091.98, for Noland WWTP renovations, WSIP Subproject EP-1.
Funds are available within the approved contract contingency of$65,000.00.
RECOMMENDATION
City Administration recommends approval of change order# 1 to the construction contract with
Wilson Brothers Construction, in the amount of$9,091.98, for Noland WWTP renovations, WSIP
Subproject EP-1. Funds are available within the approved contract contingency of$65,000.00.
BACKGROUND
The project involves lining the 17 million gallon Noland Wastewater Treatment Plant primary
storage pond, allowing it to be used for untreated wet weather flows before they enter the treatment
process. Currently, the storage pond can only be used for treated or partially treated water.
Specifically, it provides for the installation of a concrete liner, geomembrane liner, a nonpotable
water high pressure washdown system and other miscellaneous improvements at the site. This
project will significantly reduce overflows, as peak flows in excess of short term treatment plant
capacity will be stored until the peak flow drops. It will also prevent the biological treatment system
fi•om being inundated during the significant variations from normal flow to storm-related flow.
DISCUSSION
This change order is required to add additional reinforcement for the pond drive at the liner
connection by increasing the amount of rebar and concrete thickness. An additional concrete
approach is to be installed at the entrance to the Primary Pond drive, and the elevation of the pond
entrance will be raised 4 inches. These actions will decrease the potential run off into the Primary
Pond and provide operators with an easier transition from the gravel road to the concrete drive.
This change order has been reviewed by Black & Veatch, the Engineer; they recommend approval.
BUDGET IMPACT
Funds are available within the approved contract contingency of$65,000.00.
EP-I Wilson Bros Chg Ordr I CCMcmoFeb08a
CHANGE ORDER
Project Number: EP-I
ARKANSAS Contract Title: Noland WWTP Wet Weather
Improvements
Change Order No 1 -Date of Issuance February 11,2008
TO CONTRACTOR:Wilson Brothers Construction,Inc. ORDINANCE NO:/RESOLUTION NO:
The Contract is changed as follows: EFFECTIVE
Item COI-1. Additional Rebar in the Concrete Drive into the Primary Pond,
Initiated by:Engineer
In order to provide additional reinforcing at the liner connection on the north side of the drive,the amount of rebar
and concrete thickness was increased on the pond drive.The additional rebar and concrete results in an increase of
$2,896.92 in Contract Price.The change results in no change in Contract Time.
Item COI-2. Additional Concrete Avron at Primary Pond Entrance.
Initiated by:Operator(OMI)
At the request of the Operator,an additional concrete approach is to be installed at the entrance to the Primary Pond
drive. Additionally,the elevation of the pond entrance will be raised 4 inches. This work is necessary to decrease
the potential run off into the Primary Pond and provide the operators with an easier transition from the gravel road to
the concrete drive.The additional concrete approach results in an increase of$6,195.06 in Contract Price.The
change results in no change in Contract Time.
Not valid until signed by the Owner.
The original Contract Price was ..........................................................................................$ 1,327,793.62
Net change by previously authorized Change Orders ..........................................................$ 0
The Contract Price prior to this Change Order was .............................................................$ 1,327,793.62
The Contract Price will be(X increased)(1)decreased)(❑unchanged)by ......................$ 9,091.98
The new Contract Price including this Change Order will be..............................................$ 1,336,885.60
The Contract Times will be(E]increased)(13 decreased)(X unchanged)by.....................( 0 1 days
Required date of Substantial Completion as of the date of this Change Order therefore is . January 19,2008
NOTE: This summary does not reflect changes in the Contract Price or Contract Times which have been authorized
by Work Change Directives not incorporated in this or previous Change Orders.
OWNER
BY DATE
pp
CONTRACTOR
1,2
By DATE
00940 change order I EP I.doc 00940- 1 Project No. 135045
SECTION 00940-CHANGE ORDER]FORM(continued)
I certify there is a balance otherwise unencumbered to the credit of the appropriation to which the above amount is
chargeable,and a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment
is to be made,each sufficient to meet the above obligation.
Distribution: ❑Owner(4)
®Contractor
Q Engineer
00940-CI-IANGE ORDER FORM 00940-2
Paul R. Noland WWTP Improvements
WSIP Contract EIS - 1
Change Order Number 1
Summary of Changes
Item Change In Change in
Number Description p Contract Amount Contract
Time
C01-1 Additional Rebar in the Concrete Drive $2,896.92 0
into the Primary Pond
C01-2 Additional Concrete Apron at Primary
Pond Entrance $6,195.06 0
TOTAL $9,091.98 0
EP1 Change Order No S Summary of Changcs.doc
FAYETTEVILLE WSIP MAJOR CONSTRUCTION CONTRACT SUMMARY
12 Fab41a
Contract Construction Cost- Estimated Contract Tentative Bill Construction Period(,toys) Construction Substantial Final
Number Description RhUAwanled Work 'omhadionCos[ Combatting Data Substantial Final
Start Date oat I Lou om Ccation
EP-2 Noland WWTP Renovation $19876631 $100.'_48 IS-Fe605 789 879 16-Ma-05 14-Jul-07 12-Oct-O7
VI Nest Side WWTP S60,398,785 1995925 29-Se-05 939 1019 4-Nov-05 31-Ma-0819-Aug-08
WP-3 Else Electric Line Relocate, Bro les Road 3299,961 29-Sep-03 939 1019 4-Nov-05 31-May-08 19-Au g-U8
WL-5 Force Mains,Hamestrin•to West Plant S4,752.28 PROJECT COMPLETE 3-Nov-05 280 310 8-Feb-06 15-Nor-06 15-Dec-06
WL-3 Porter to Hourvaring $7186957 $107991 27-Jan-06 330 365 I-Ma-06 27-Mar-07 1-Ma-07
WL4 Crcgg to Bemoaning $10854415 $4904 31-Jan-06 500 560 5-Jun-06 IS-Oct-07 1]-Dec-0]
WL-I Old Wire to Grego Merged with WL-1 Connectedwith WL3 27-Jan-06 330 365 I-Ma-06 27-Mar-07 1-F4a-0]
WL-2 Noah to Polar to Van Asche 426.87 $207478 24-Oct-06 300 330 3-Jan-07 30-Oct-07 29-Nor-07
WI-6 Hamestrin•Station 64748]5 $63.561 29-Jun-06 500 530 6-Au•-06 19-Dec-07 I8-Jan-O8
WL-7 Grego Lift Station $1,527.00 $7600 8-Mo-07 210 250 I-Au•-07 27-Feb-OS 7-Ar-08
WL-8 Osrl Creek LS and Force Main $1200000 $1200 Nov-08 0 330 Jan-09 2&N.V-09 26-Dec-09
WP-ib Broyles Road 3-Ma-O7 360 420 II-Jun-0] 5-lull-o8 4-Aug-O8
WP-Ia Broyles Road Water Line Contracted with'WP-3 SUBPROJECT MPLETE 29-Se-05 939 1019 4-Nov-05 31Na-O8 19-Au,-OB
WP-2b Wetlands Mitigation on WWTP Site $929 0 - 1 21-Se-06 700 720 Nov-06 Oct-OB Oct-08
WF-2a Wetlands Mitigation Earth Work&Berms Contended with WP-3 29-S,-05 939 1019 4-Nor-05 31-Ma-08 19-Aug-08
EP-1 Noland Wet Weather Basin $1336886 $55.908 5-A r-07 180 210 23-Jul-07 19-J.m-08 I8-Feb-08
EP4 Noland Os enation lairetirn $66A601 PROJECT COMPLETE 8-Ma-07 105 135 19-Jun-07 2-Oct-07 I-Nov-07
WI BP West WWTP Hanesuin•Backup Posner $1986897 $40.00 27-Feb-07 180 210 21-Mar-07 17-Se A] I7-Oct-07
ELI Mn1I Namon Lift Station&Force Main $139388 11000 31-1e1-07 180 210 15-Oct-07 12-Ar-OS 12-Ma-08
EL-2 Line 7-Happy Hollow to Noland $10431995 $77000 31-Ju1-07 335 365 15-Oct-07 14-Se -O8 14-0ct-08
EL4 Lift Sabena 13.14 16 $460,36 $10.00 9-Am-07 180 210 7-Aug-07 3-Feb 08 4-Mar-08
EL-5 Line 15.South Mtn to Industrial Park $572.0 S22,88 Ma-08 360 390 Au g-08 Am a-09 Sep—o9
EL-3 Line 4-Tram Blanch to Happy Hollom S6,015,00 5240,60 May-08 360 M36524-Au,�7
Aug-09 Sop-09
EP-3 Noland Effluent Pum Stat.Actuation Basin $164690 $658]6 Ma-08 270 An 48 Ma-09 Jun-09
WL-9 CutoverDemo OMI contract sound) $1,50000 $6000 Jan-08 120 Sep-08 Feb-09
BLVD-I Bearer Lake Watershcai A•crarent 9' _ lel-07 345 23-Aug-OS 23-Au•-08
WP-FFE West W\VTP Fumimre.E ui ment 20000 Martis 180 Oct-O8 Oct-OS
Slur ge Haul Sldge Havlin•Tracor and'1miler 10879 ACTION COMPLETE 22-Se A6
Pro'M t Pro'ect Mann ement Team Me-06 Ma-09
S are Pats S tem Wide S arcs and Mout ui tent ._ 68` _ Aug-08 120 Jan-09 J.49
Misc Es eases&Contin enc a 0' N/A
Subtotal CcnslreetioNPurchases $130.966I60A $1200744 31029051 15.1,264,573
DesigNCrmtrucdon Supervision Contracts,
E.eantenls
EP Black&Veatch-Noland Plant
EL Gurcr-East Lines&Lift Smtioms
WP McGoodwin-West Plant.Broyles Road
WL RJN-WestLimes&Lift Stations
All ECO,Weiland,Environmental
All CH2M Hill
All Bums McDonnell
Exc ems Easernot Costs induJin•Conuad Stes Xi. g
Subtotal Engineering&Easements S24,687,171 $22672 3231 J9,
Fayetteville Area Project Totals: $155,653.784 $12,234,17 $10,521,91 178,409.570
Fayetteville Area Project Total: $178,409,870
West Fa e0eville-Farmin Ion Are.
Eng, Fa 5 RUN-Fa2L learn g Area Engineering
Ener Frons RUN-ruler-Farming Area Engineering S480d0QO1
WL 10 Fab Fn-Faun Area Gm%Line Loil er Section 16-Jan-OS 220 250 26-Feb-08 3-Oc408 2-Nor-O8
WL-10 Carn$ Fa Farm Arca Gar Line Lower Section S269.671 16-Jul-08 220 250 26-Feb-08 3-Oct-08 2-Nre-08
WLIOa Fa $ Fa-Farm AumOran,Line UoperSeefion Dec-08 270 300 Feb-09 23-Nov-09 23-Dec-09
WI410a FmrnS Fa-Fan.Area Crav Line Opal,Section M.U7.476 112 74 Dm-08 270 300 Feb-09 23-Nr,+09 23-Deo-09
WL-II Fa $ Force loin ftom LS 12 1Fanninglon Wel 16-1an-O8 330 360 26-Feb-08 21-1an-09 20-Feb-09
WL.IIFann9 Farce main from LS 12Fanninaon West $94825 16-Jan-08 330 360 26-Feb-08 21-Jan-09 20-Feb-09
WL-12(Fay SO Lift Station 12 Formi.lon West 26 A r-08 270 300 27-May-08 21-Feb-09 23-Mar-09
WL-12 Farm S Lift Station 12 Fannin ton West 13 47 6 3 A r-OB 270 300 27-May-08 21-Feb-09 23-Mar-09
WL Pa 5 Misc.Value Engineering
WL(Farm S) Misc.Value En•ineerine 984
Esnuai Fanorda I Easemems and Cicneml Contin•enc 32,644I
.64
Subtotal West Fe etteville-Farmin ton Are. $279558 55082640 5338632 &'16,559
West Fayetteville-Farmington Project Total: $8,216,859
All Areas Project Totals: 1 $158,449,371 $17,316,811 $10,860,544 186.626,729
Grand Total: $186,626,729 Net Fayetteville Cost including West Fay-Farm Area: $180,683,701
Cos12-4kdownb WSIP Com onenl:
Weer Ll a.conn TmnlI SL9.§75]88 N018M WWTP 18108909
Eaet Line nelTOW 19980722 P M 088109 -'-"
T00
OW creek LWls incl N meat line lata 1320000 it
Finas 1.1893 B Grant Toml: $188828728
East Itle(Noland)Plant Wmk I S16,23RI9771164690 222 01 161089119 ntlerW
Saildila
BS
West Line Work Summary $36.215,85 270 65 9 395]5786 ntler Wa
E91 Line W Uwwaig 112211,24185 70 111 4Fillip
19896722 tl Wa
l 1_IN kt3t'. 1 f RU.
A-,,SLIbMa 1 $155653 734 S12 2311/21 SW 521 13121 SI!3,409 3701
53 216a591
1
F 8 '
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aye evi le
ARKANSAS
WATER/SEWER COMMITTEE MEMO
To: Fayetteville Sewer Committee
From: David Jurgens,Water&Wastewater Director
Paul Becker, Finance Director J
Date: February 11, 2008
Subject: Water/Sewer Rate Approval Process and Time Li e
ISSUE
Staff presents this updated potential water and sewer rate adoption timeline that will provide full
opportunity for public comment, meet all legal requirements, and establish the new rates as soon as
possible.
BACKGROUND
HDR, with input from City staff, is finalizing the water and sewer rate study. The fundamental information
was first presented to the City Council Water and Sewer Committee by Tom Gould, HDR, on July 27,
2007. There have since been numerous Committee meetings with staff,Tom Gould and various interested
parties. These meetings have resulted in an excellent understanding of the rate development process, a
number of significant changes to current City policy, as well as identifying background data, the costs of
service for various customer groups, and a variety of rate alternatives.
The Committee has adopted the following policy guidelines:
1. The City shall adopt a cost of service rate schedule based on customer class.
2. The City shall use volumetric blocks within selected rate classes as appropriate:
- Residential shall have an increasing block to reduce the cost burden of life critical water uses,
encourage conservation, and capture system costs of irrigation through residential meters;
-Non-residential shall have a declining block to match the reduced volumetric cost of service for
larger non-residential users;
- Industrial shall use a declining block to match the reduced volumetric cost of service for major
users.
3. All legitimate non-emergency water consumption shall be metered and billed at an appropriate rate.
ACTIONS REQUIRED TO MOVE FORWARD
The remaining decisions are:
1. What are the rate adjustments for each class of service?
2. When shall the rate adjustments be implemented?
POTENTIAL TIMELINE
The proposed time line is as follows:
February 15 Submit agenda packet for rate adjustment ordinance
February 26 City Council Agenda Session
March 4 First reading of rate adjustment ordinance, announce public hearing
March 5 Advertise rate adjustment and public hearing
March 18 Public hearing, second reading of rate adjustment ordinance
April 1 Third reading of rate adjustment ordinance
May 1, 2008 Ordinance and effective date of new water rates
January 1, 2009 Effective date of new sewer rates
Rate Study Time Line W-S Cmty Memo Feb08 a