HomeMy WebLinkAbout2007-11-15 - Agendas - Final eTa "utre-MillieYARKANSAS WATER/SEWER COMMITTEE AGENDA
Meeting Date of November 15, 2007
COMMITTEE: Chairman Kyle Cook; Alderman: Lioneld Jordan, Bobby Ferrell, Adella Gray
COPY TO: Mayor Dan Coody, Sondra Smith, Gary Dumas, Paul Becker, Susan
Thomas, Tim Conklin, Jeremy Pate, Ron Petrie, on Jones, Tom
Hubbard, Peggy Bell, Lynn Hyke, OMI
FROM: David Jurgens, Water and Wastewater Director
A meeting of the Fayetteville Water and Sewer Committee is pla ed for November 15,
2007, at 4:30 PM, in Room 326, Fayetteville City Hall. Proposed t pics include:
1 . Approve Minutes of the September 25, 27, and October 9, 2007 Water/Sewer
Committee Meetings.
2. WSIP U date.
Contract Description Contractor Cost % Complete
WL-1 Porter — Hamestring & Old Wire — Gregg Oscar Renda $ 7,186,957 1000/.1—
WL-2
00%WL-2 North St — Poplar — Gregg Gravity Line T-G Excavating $ 4,413,664 100%
WL-3 Porter — Hamestring & Old Wire — Gregg Combined contract with WL-1 100%
WL-4 Gregg Ave — Hamestring LS Gravity Line Oscar Renda $ 10,613,447 98%
WL-5 Force mains Hamestring — West Plant Garney Const $ 4,752,287 100%
WL-6 Hamestring Lift Station Brasfield & Gorrie $ 6,279,806 99%
WL-7 GreggAve Lift Station Crossland Heavy $ 1 ,527,000 32%
EP-1 Noland Wet Weather Improvements Wilson Brothers $ 1 ,327,794 54.4%
EL-1 Mally Wa non Lift Station and Force Main Garney Const $ 1 ,393,880 NTP 150ct07
EL-2 Happy Hollow—Noland WWTP 42" Gravity Rosetta Const $ 10,431 ,995 3.0%
EP-2 Noland WWTP Renovation Archer Western $ 14,836,631 100%
EP-4 Noland WWTP Oxygen Injection BluelnGreen $ 66,460 90.0%
WP-1 b Broyles Road Construction Crowder Const $ 3,737,965 33.0%
BWD-1 Geos ntec Consulting Geos ntec $ 199,883 0.0%
WP-2b Wetlands Mitigation, WWTP Site Green Scaping $ 145,200 100%
WP&L BP West Side (WL-6 & WP-3) Backup Power PowerSecure $ 1 ,986,897 69.7%
WP-3 West Side WWTP Construction I Brasfield & Gorrie 1 $ 60,398,785 76.2%
This contract is being cancelled due to the natural restoration of the site. The overall completion
percentage for the wetland mitigation site, including berms, water control structures, etc., is 75%.
z This project is substantially complete, meaning the work can be used to execute its mission.
a. WL-2 Gravity Line from North to Fulbright, along Gregg Ave, reconciliation
Change Order Number 1 in the amount of $13,205.12 with T-G Excavating, is attached.
$207,477.88 will remain in the contingency after this change order. No additional changes
will be required; these funds will be returned to the overall WSIP project contingency when
this contract is closed out.
b. WSIP Farmington Area Work. Design and easement acquisition are under way.
The RLF loan closing is scheduled for 19 November 2007. The first bid openings are
scheduled for 8 January 2008.
c. WSIP Easement Update. Fifty-two tracts were required for pipelines EL-1 and 2;
45 have been acquired. Of the seven remaining, we have verbal agreement on all but one,
W&S committee agenda 15Nov07
and we will be meeting with that owner on Tuesday, 13 November. An updated matrix is
attached.
d. Contract Legal Review- West Plant Construction Contract. Three statements
of qualification were received: (1 ) Williams & Anderson, PLC; (2) Cross, Gunter,
Witherspoon & Galchus, PC; and (3) Harrington, Miller, Neilhouse & Keiklak. A short list of
two was developed, and additional requested information came in from those two last week.
The selection committee will meet soon to evaluate the information.
e. WL-6 Change Orders are anticipated to be coming forward in the next few
weeks. This project is 98% complete; one small change order will be for minor items within
the lift station. The second change order is for a Channel Monster style screening and
grinding unit placed on the front end of the station. A screen is required by Ten State
Standards, but was specifically excluded from the design several years ago to reduce costs.
Staff and the consultants strongly recommend this screen be installed to protect both the
pump station and the plant from foreign items entering the lift station. Since the time the
screen was removed from the design guidance, there have been two significant failures at
the Noland WWTP due to large items entering the influent pump station. Each of these
failures resulted in more than $100,000 damage; one resulted in a substantial overflow.
f. WSIP Construction Schedule and Cost Update will be distributed at the
meeting.
3. Sanitary Sewer Rehabilitation Project Update.
a. Basins 1-5, 18 & 19 Sewer Rehab. T-G Excavating, $2,514,292, including
Change Orders 1 and 2. Pipeline and paving are complete at Doc Murdoc's.
b. Farmington Area. The dig and replace portion of the Farmington Sewer
Rehabilitation is 64% complete. The lining portion (Insituform) has been cleaned and
televised. The lining work is scheduled to be completed in December 2007.
c. Basin 15 and minisystems 2, 59 6, and 13A manhole rehabilitation will bid 6
December, 2007. This involves rehabilitating over 650 manholes in the southern and
Hamestring areas of Fayetteville, with a $1 ,000,000 estimated cost, using project and STAG
grant funds.
4. 36" Water Line Improvements.
The work on the 36" water line within the Fayetteville city limits between Joyce and
Overcrest has been completed. The remaining work at the Hwy 412 site is underway and
should be completed by year end.
5. OMI Contract Amendment for 2008 is attached and will be discussed in detail at the
meeting. The change order includes costs for 2008 wastewater operations. The contract
and agenda item includes the following major issues.
a. A net increase of $693,237 from 2007 to 2008. This change is less than expected
due to lower anticipated costs for West Side WWTP operation and completion of several
capital work tasks from earlier amendments.
b. The amendment breaks costs down into separate mission areas, to better define
the specific cost areas.
c. An extension of 1 year, making the OMI contract in effect through December 31 ,
2009. Staff recommends this extension, as 2008 will be a very busy and complicated year
for the wastewater business. It would make any contract selection and transition very
difficult, ultimately costing the City more to execute a transition while the system is itself in
such a state of transition.
d. A 5% contingency to allow rapid response to unforeseeable circumstances and
costs resulting from the new WWTP and collection system configuration that are not
specifically included within the contract amendment.
W&S committee agenda 15Nov07
6. Noland WWTP Clarifier Replacement The six clarifiers at the Noland WWTP have
been in service for 20 years, and are in their scheduled replacement and rebuild cycle. The
structures are sound, but each clarifier has a turntable mechanism that drives the sweep/
collector arms around the unit. The first clarifier drive was replaced in early 2005; a second
now needs significant repair. Staff's recommendation is to purchase the equipment in 2007,
and replace this drive in 2008. We would then continue to progressively replace or rebuild
the remaining drives over the next few years. The expected cost of equipment for the first
clarifier is approximately $50,000.
7. Water/Sewer Committee Meetings are proposed for (1 ) Water/Sewer Rate Study,
Thursday December 6, 2007, 4:30, room 326; and (2) general topics, Tuesday December
10, 2007, 5:15, room 326 (following Agenda Session).
Attachments: WL-2 T-G Change Order Number 1
WSIP Easement Matrix
OMI 2008 Contract Amendment
WSIP Construction Schedule and Cost Update (To be distributed at meeting)
W&S committee agenda 15Nov07
�¢ CHANGE ORDER
THE CITY OF FAMFEHU.LB ARKmsm
Sheet 1 of 4
Change
Order No. 1
Contract Number WL-2
Gregg Avenue Interceptor
RLF Project Number CS-050808-03
CONTRACTOR: T-G Excavating, Inc. Date: October 31, 2007
1. Description of changes involved 2 3 4 5 6 8
e� A 9
RECEIVED
cr j
1. Quantity reconciliation. NOV Q 2 2007 N
o. . ACCOUNTING ,
57 £ 2
II. Description of Bid Item Changes
Item Original New Units Description Unit Price Original New
Quantity
Quantity Amount Amount
4 21 17 EA 4'manhole O'to 6'deep $ 4,000.00 $ 84,000.00 $ 68,000.00
5 3 6 EA 4'drop manhole O'to 6' $ 5,000.00 $ 15,000.00 $ 30,000.00
deep
80 92.08 VF 4'manhole extra depth $ 400.00 $ 32,000.00 $ 36,832.00
F97
36 32 EA 5'manhole 0'to 6' $ 6,000.00 $ 216,000.00 $ 192,000.00
150 141.61 VF 5'manhole extra depth $ 600.00 $ 90,000.00 $ 84,966.00
11 5 5.5 VF 7'manhole extra depth $ 1,000.00 $ 5,000.00 $ 5,500.00
12 1 0 EA abandon existing $ 1,200.00 $ 1,200.00 $ 0.00
manhole
15 5799 5764 LF 27" gravity sewer line $ 190.00 $ 1,101,810.00 $ 1,095,160.00
17 148 168 LF 18" gravity sewer line $ 140.00 $ 20,720.00 $ 23,520.00
18 10 3 LF 12" gravity sewer line $ 130.00 $ 1,300.00 $ 390.00
24 2630 2589 LF excavation&backfill $ 2.00 $ 5,260.00 $ 5,178.00
10-14' -
286 0 EA connect service laterals $ 3,000.00 $ 18,000.001 $ 0.00
Change Order No. 1
City of Fayetteville, Arkansas
00940-1 Gregg Avenue Interceptor
Sheet 2 of 4
Change
Order No.I
Item Original New UnitsF Description Unit Price Original New
uanti uanti Amount Amount
29 80 30 LF extension of service $ 90.00 $ 7,200.00 $ 2,700.00
lateral
30 6 0 EA install of service $ 1,000.00 $ 6,000.00 $ 0.00
cleanouts
31 433 462 LF 48" bore $ 900.00 $ 389,700.00 $ 415,800.00
34 1000 843.48 SY asphalt surface restore $ 70.00 $ 70,000.00 $ 59,043.60
35 660 1605.44 SY concrete surface restore $ 60.00 $ 39,600.00 $ 96,326.40
36 * 60 80.79 SY sidewalk replacement $ 55.00 $ 3,300.00 $ 4,443.45
37 80 36 Cy trench foundation $ 50.00 $ 4,000.00 $ 1,800.00
material
38 5000 6236.5 TON granular backfill $ 10.00 $ 50,000.00 $ 62,365.00
39 11000 6256.72 CY rock excavation $ 1.00 $ 11,000.00 $ 6,256.72
40 280 157.39 TON rip rap $ 35.00 $ 9,800.00 $ 5,508.65
41 2 9 EA clay dam $ 500.00 $ 1,000.00 $ 4,500.00
42 1 0 EA perm. plug in exist sewer $ 2,500.00 $ 2,500.00 $ 0.00
at MH
43 3 12 EA temp. plug in sewer $ 1,500.00 $ 4,500.00 $ 18,000.00
47 20 8 EA tree protection $ 500.00 $ 10,000.00 $ 4,000.00
48 8610 8970.2 SY hydromulch seeding. $ 4.00 $. 34,440.00 $ 35,880.80
49 80 97.22 SY sod replacement $ 25.00 $ 2,000.00 $ 2,430.50
50 A 0 EA relocate or steel encase $ 3,000.00 $ 12,000.00 $ 0.00
water line
52 13272 13206 LF trench excavation and $ 1.00 $ 13,272.00 $ 13,206.00
safety
TOTAL: $ 2,2601602.00T$ 2,273,807.12
TOTAL INCREASE TO CONTRACT THIS CHANGE ORDER: $ 13,205.12
III. CHANGE ORDER CONDITIONS:
1. Any additional work to be performed under this Change Order shall be carried out in
compliance with the Specifications included in the preceding Description of Changes involved,
Change Order No. 1
City of Fayetteville, Arkansas
00940-2 Gregg Avenue Interceptor
--
— - - _---- - — -_- _----- - __ - - - ----- __ - --Sheet 3 of 4 ---_ �.
Change
Order No.l
with the Supplemental Contract Drawings designated as n/a , and under the provisions of the
Original Contract, including compliance with applicable Equipment Specifications, General
Specifications, and Project Specifications for the same type of work.
2. This Change Order unless otherwise provided herein does not relieve the Contractor from strict
compliance with the guarantee provisions of the Original Contract, particularly with those
pertaining to performance and operation of equipment.
3. Contractor agrees there will be no additional extensions of contract time and no additional
increase in Contract Price granted for this Change Order or any previous Change Orders.
4. The Contractor expressly agrees that he will place under coverage of his Performance, Labor
and Material, and Maintenance Bonds, and Contractor's Insurance all Work covered by this
Change Order. The Contractor will furnish to the Owner evidence of increased coverage of his
Performance, Labor and Material, and Maintenance Bonds for the accrued value of all Change
Orders which exceeds the Original Contract Price by twenty percent (20%).
IV. ADJUSTMENTS IN CONTRACT TIME
1. Substantial Completion Date
of Original Contract .. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 1, 2007
2. Final Completion Date
of Original Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 1, 2007
3. Net change due to all
previous Change Orders . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 days
4. Substantial Completion Date not including
this Change Order No. 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 1, 2007
4. Final Completion Date not including
this Change Order No. 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . December 1, 2007
5. Addition to Contract Time due
this Change Order No. 1
a. Avoidable Delay Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Days
b. Unavoidable Delay Extension . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . 0 Days
7. Substantial Completion Date including
this Change Order No. 1 . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . November 1, 2007
7. Final Completion Date including
this Change Order No. 1 . . . . . . . . December 1, 2007
Change Order No. 1
City of Fayetteville, Arkansas
00940- 3 Gregg Avenue Interceptor
Sheet 4 of 4
Change
Order No.I
V. ADJUSTMENTS IN AMOUNT OF CONTRACT:
1. Amount of Original Contract . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,413,664.50
2. Net ( ) due to all previous Change Orders . . . . . . . . . . . . $0.00
3. Amount of Contract not
including this Change Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,413,664.50
4. (Addition) (R ductjorr) to
Contract due to this Change
Order . . . . .
$13,205.12
5. Amount of Contract including
this Change Order . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . $4,4263869.62
RECOMMENDED FOR ACCEPTAN
By. /d , 07
Senior rojec a at
ACCEPTED: CONTRACTOR: T Excavating, Inc.
ignature of Authorized Rep sentative Date
OWNER: City of Fayetteville, a sas
By: _
Signature of Authorized Repre alive Date
I certify there is a balance otherwise unencumbered to trre it of the appropriation to which the above
amount is chargeable, and a cash balance otherwise une um ered in the treasury to the credit of the fund
from which payment is to be made, each sufficient to meet the above obligation.
By:
Signature of Authorized Agent Date
Distribution: Owner (4)
Contractor
Engineer
Change Order No. 1
City of Fayetteville, Arkansas
00940- 4 Gregg Avenue Interceptor
Z 0) rrrr � W � � � � � �
m �' N m r �, rrrr- r-
N CD ,-r & W N N O Cil A W N -� O
to
Q rr -nr � = � -nG) -pZO
0 �' o �' Q. v o � O O Q ,
m CD � m 3 n m r O
Q N � m -4 cn m m CC m CC 0
n a ' O
OO (GD C'D O
eo f-* = � om O O - 2 N
F co m3 O0 D n
Cn In coO v p ( - p Q:3 M. rZ
O v � ccn *
o
o
o cQ D
c Q o
con nTi = Q. T m
O
Cn � 57
O .,
3 �' c
CD
0 -�
c co <,, coo oo r. n ca
E5, m cn rt
0 sz O
o o
tnDbooW j 000000
C CL '0a
2)
) CCD
ca., (n.� Z Ill M
cn
-z CD N
CP CD
sm
CD n I2.
00 �00�11
W0om 0 0 0 0 0 0 CD = m
o 0 00 � 0000 000 M. wCA
m
m a
mML.+
svcn
3
ML
O y N 00 O -C 0 0 O 0 0 0 �, _
N
EA 69 EA EH 6s &4 EA ffl 69 69 V) {s ka fA 0
4�6N _ N _ N v o r
Oy -N W (A (D CO N o W� 0 � _ -h
W s W -(Y -- A IV W N _0 O A -C -0
WW N P 00 0o (A a) O N W � N � m �
N O O CJI --4 -� CJI O O O O Cil CJI
0 0 0 0 0 0 O O O O O O O O
0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 N
EA 6s6s <;q69 Vfl {flfflV) {{jEfl QflO N
N
0 �
(DK)N �1 (D G) .a CCD
CA CA O co N N N B W
-4 CO W -P --4v v SI) CD
AO O 00 CA M V --4
O O A P C7
C',
O O O O O O O
O O O O Cl O O CO
City Council Meeting of December 4, 2007
CITY COUNCIL AGENDA MEMO
To: Mayor and City Council
From: David Jurgens, Water/Wastewater Director
Date: November 6, 2007
Subject: Approval of Amendment Number 15 with Operat' ns Management International, Inc. for
operation, maintenance and management of wastewater treatment facilities for 2008
RECOMMENDATION
Fayetteville City Administration recommends approval of Amendment Number 15 with Operations Management
International, Inc. (OMI) for operation, maintenance and management of wastewater treatment facilities for 2008,
in the amount of$6,797,685.28, approval of a 5% contingency of$340,000 and approval of a one year extension of
the contract to 2009.
BACKGROUND
The City of Fayetteville's first private operating contract commenced in 1987 with this year marking 21 years of
services from OMI. In May 2003, Fayetteville City Council approved Amendment No. 9 extending this agreement
through December 31, 2008.
The scope of services provided by OMI include: (1) operate and maintain the Noland Wastewater Treatment Plant
(WWTP); (2) operate and maintain the West Side WWTP; (3) operate and maintain 45 wastewater pump stations;
(4) administer the City's NPDES discharge permits; (5) manage the City's sludge disposal program; (6) manage the
City's industrial pretreatment program; (7) support the SCADA (supervisory control and data acquisition system)
network that monitors water and wastewater facilities; (8) pursue operation economies, efficiencies, and permit
compliance; and (8) participate in the construction of the Wastewater System Improvement Project (WSIP).
To encourage cost saving operations, the contract contains an incentive provision whereby budget underruns are
distributed 87.5% to the City and 12.5% to OMI.
DISCUSSION
Operating.expenses for 2008 contain a $693,237 increase from 2007 due primarily to the operation of the West Side
WWTP, scheduled to begin receiving wastewater flow in May, 2008. This increase is lower than anticipated due to
the detailed analysis of expected treatment costs, and OMI's completion of several capital projects in 2007. A
detailed breakdown of cost, with comparisons to 2007, is in Appendix J of the amendment.
The West Side WWTP construction and system-wide tie-over operations will not be completed until mid-2009.
Staff thus recommends the OMI contract be extended for one year, to December 31, 2009. Given the complexities
of this transition and startup, it will not be in the City's best interests to be completing construction, starting
operations, tying over the collection system, and simultaneously soliciting proposals for a new operating firm.
Additionally, the scope of work for wastewater operations at both WWTPs can be much better defined after a full
year's operation is completed under the new configuration. This is the final extension allowed by the original
agreement; new proposals must be solicited in 2009 for operations in 2010.
With the uncertainties associated with startup of the West Side WWTP, staff recommends a 5% contingency to
cover unanticipated operations and maintenance items that may arise.
Tie-over activities, which includes work at over 12 lift stations, is expected to be executed by OMI under a separate
letter agreement in early 2009 when the scope of work can be fully defined.
BUDGET IMPACT
The 2008 cost of$6,797,685.28 and $340,000 contingency are included in the proposed 2008 Budget; authorization
of Amendment No. 15 will be contingent upon the budget approval.
OMI Amendment No 15-2008 CC Memo Nov07.doc
AMENDMENT NO. 15
TO
AGREEMENT FOR OPERATIONS, MAINTENANCE AND MANAGEMENT SERVICES
FOR THE CITY OF FAYETTEVILLE, ARKANSAS WASTEWATER TREATMENT PLANTS
THIS AMENDMENT NO. 15 to the Agreement for Operations, Maintenance and Management Services
for the City of Fayetteville, Arkansas Wastewater Treatment Plant dated September I , 1994 (the
"Agreement"), made effective on the 1 S` day of January, 2008, by and between the City of Fayetteville,
Arkansas, whose address for any formal notice is 113 W. Mountain St, Fayetteville, Arkansas 72701
(hereinafter the "City") and Operations Management International, Inc., with offices at 9193 S. Jamaica
Street, Suite 400, Englewood, Colorado 80112 (hereinafter "OMI") is made and entered into for purposes
of amending certain provisions of the Agreement, to prevent the facilities covered by the Agreement from
being deemed to be used in the trade or business of OMI pursuant to Section 141. (b) of the Internal
Revenue Code of 1986, as amended.
NOW THEREFORE, the City and OMI agree to amend the Agreement as follows:
1 . Article 4.1 is hereby deleted in its entirety and replaced with the following Article 4.1 :
4.1 For services rendered during calendar year 2008 the City of Fayetteville shall pay to OMI
the actual cost of services performed plus an annualized management fee of One Hundred
Eighteen Thousand Seven Hundred Fifty Dollars and Fifty Three Cents ($118,750.53).
- Said fee and estimated cost (base fee) shall be paid in twelve (12) equal monthly
installments. The management fee for subsequent years will be determined proportional to
the increase in estimated cost.
2. Article 4.3 is hereby deleted in its entirety and replaced with the following Article 4.3:
4.3 OMI estimates the cost for services for calendar year 2008 shall be Six Million Seven
Hundred Ninety Seven Thousand Six Hundred Eighty Five Dollars and Twenty Eight
Cents ($6,797,685.28). Details of said cost are shown in Appendix J. The base fee shall
be negotiated each year in September for the upcoming calendar year. Should the City
and OMI fail to agree, the base fee will be determined by the application of the base fee
adjustment formula shown in Appendix F. Upon each contract year renegotiation, OMI
shall continue to invoice City of Fayetteville at the previous amount until the new contract
year price is agreed upon. Upon written notice agreement between the parties as to the
new contract year base fee, OMI shall issue an invoice retroactively adjusting the previous
base fee amount. Should the actual expenditures exceed estimated expenditures by more
than Twenty Thousand Dollars ($20,000), in any year of this Agreement, specific approval
will be obtained from the City prior to OMI incurring additional costs.
3. Article 4.8 is hereby deleted in its entirety and replaced with the following Article 4.8:
4.8 OMI agrees to incur up to One Hundred Nine Thousand Five Hundred Forty Two Dollars
and Ninety Cents ($109,542.90) per year in lift station odor control direct expenses,
including costs for necessary chemicals, pumps, tanks, related equipment and such outside
services as needed. These expenses will not include labor and benefits for OMI personnel.
OMI will rebate to the City of Fayetteville the entire amount that actual lift station odor
control expenses are less than One Hundred Nine Thousand Five Hundred Forty Two
Page 1 of 14
Dollars and Ninety Cents ($109,542.90) in any year of this Agreement.
4. Article 7.1 is hereby deleted in its entirety and replaced with the following Article 7.1 :
7.1 This initial term of this Agreement shall be five, (5) years and four (4) months
commencing on September 1, 1994 and ending on December 31, 1999, followed by two
(2) successive five (5) year options, each renewable at the sole discretion of the Owner.
This initial tern provided for fifteen (15) years of contract service, of which the City has
opted to use fourteen (14), with the current agreement set to expire at the end of the
calendar year 2008. The City of Fayetteville is amending its second extension option for a
period of one additional year with the new ending date for the contract period to be
December 31, 2009. All contract periods and renewals are subject to and contingent upon
yearly budget approval by the Owner.
5. Appendices B, C, D, E, J, and K are hereby deleted in their entirety and replaced with the attached
Appendices B, C, D, E, J, and K.
This Amendment No. 15, together with the Agreement, constitutes the entire agreement between the
Parties and supersedes all prior oral and written understandings with respect to the subject matter set forth
herein. Unless specifically stated all other terms and conditions of the Agreement shall remain in full force
and effect. Neither this Amendment nor the Agreement may be modified except in writing signed by an
authorized representative of the Parties.
The Parties, intending to be legally bound, indicate their approval of the Amendment by their signatures
below.
OPERATIONS MANAGEMENT CITY OF FAYETTEVILLE
INTERNATIONAL, INC.
Roger B. Quayle Dan Coody
Senior Vice President Mayor
Date: Date:
ATTEST:
Sondra Smith
City Clerk
Date:
Page 2 of .14
Appendix B
LOCATION OF PROJECT
B.1 OMI agrees to provide the services necessary for the management, operation and maintenance of
the following:
a) All equipment, vehicles, grounds and facilities-snow existing within the present property
boundaries of or being used to operate the City of Fayetteville's Noland Wastewater
Treatment Plant located at:
1400 North Fox Hunter Road
Fayetteville, Arkansas
b) Upon the beginning of operations, all equipment, vehicles, grounds and facilities now
.existing within the present property boundaries of or being used to operate the City of
Fayetteville's West Side Wastewater Treatment Plant located at:
5 N. North Broyles Road
Fayetteville, Arkansas
C) All equipment, grounds, and facilities now existing within the present property boundaries
of pump stations described as follows:
WWI 978 E. Zion Rd (Zion)
WW2 4938 Mission Blvd.(Timbercrest)
WW3 2805 N. Salem Rd (Crystal Springs)
WW4 691 W. Poplar (Poplar)
WW5 3896 N. Gregg Ave (Gregg)
WW6 3021 N. Old Wire Rd (Old Wire)
WW7 2034.N. County Road 877 (Hamestring)
Relocating to 2065 N. Sunshine Rd
WW8 729 W. North St (North St.)
WW9 1336 N. Porter Rd (Porter Rd)
W W 10 716 Futrall Dr (Futrall)
WWI 1 4412 W. 6"' St (Farmington East)
WW12 398 N. Double Springs.Rd (Farmington)
Relocating to 571 N. Double Springs Rd
WW13 878 S. Stonebridge Rd (Stonebridge)
WW14 . 1820 S. Armstrong (Industrial Park)
WW15 203 E. 29'h Circle. (Country Club)
WW16 3917 S. McCollum Rd (Airport North)
WW18 202 N. Sandy (Greenland)
WW19 988 S. MaIly Wagnon Rd (Mally Wagnon)
Relocating to 930 S. Mally Wagnon Rd
WW20 3212 N. Highway 112 (Trucker's Dive)
WW21 1720 S. Armstrong (Happy Hollow)
WW22 630 N. Double Springs Rd (Owl.Creek)
WW23 440 E. Fairway Ln (Masters Addition - Country Club 2)
WW24 4071 S. McCollum Rd (Airport East)
WW25 551 W. Aster Ave (Willow West - Farmington)
WW26 74 S. Kestrel (Sequoyah Preserve)
WW27 1031 River Meadows Dr (Stonebridge Meadow)
Page 3 of 14
WW28 1603 Plantation Avenue(Heritage Village)
WW29 390 N. Cato Springs (Bohannan - Greenland)
WW30 2324 Rupple Rd (Holt Middle School)
WW32 478 N. Durango Place (Silverthome)
WW33 4644 N. Crossover Rd (Stonewood —.Copper Creek)
WW34 4572 S. School (Airport South)
WW35 3083 W. 6"' Street (Lowe's)
WW36 1642 N. Willowbrook Dr (Skyler Place)
WW37 3848 W. Edgewater Dr (.Clabber Creek)
WW38 3710 E. Zion Rd (Copper Creek H)'
WW39 2392 N. Kenswiek Avenue (Crofton Manner)
WW40 1811 S. Cherry Hills Dr (Stone Bridge Meadow II)
WW41 1608 S. Springlake Dr (Crescent Lake)
WW42 2588 N. Firefly Catch Dr (Clabber Creek III)
WW43 308 S. Ray Ave (Timber Trails).
WW44 (Legacy Pointe Phase 4)
WW45 (Timberlake Office Park)
WW46 (Stonebridge Meadows Phase V)
WW47 (Embry Acres)
d) All equipment, grounds, and facilities now existing within the present property boundaries
of or being used to operate the City of Fayetteville's Land Application Site located east of
the Noland wastewater treatment facility across the White River.
e) All equipment, grounds, and facilities associated with or being used to complete routine
O&M activities for the City of Fayetteville's Mitigated Wetlands Site now existing within
the present property boundaries located north of the West Side Wastewater Treatment
Plant. This excludes specialized contract maintenance activities such as compliance
monitoring, burning, herbicide application, etc.
f) The potable water SCADA system at the following locations:
W1 215 W. 24"' Street (Country Club) Pump Station
W2 844 N. Crossover Road (Hyland Park) Pump Station
W4 1016 E. Ash Street (Ash) Pump Station.
W5 707 E. Rodgers Drive (Rodgers) Pump Station
W6 456 E..Baxter'Lane (Baxter) Ground Storage Tanks (2)
W7 707 E. Rodgers Drive (Rodgers) Ground Storage Tanks (2)
W8 113 N. Sang (Markham) Elevated Storage Tank
W9 1170 E. South Skyline (Mt. Sequoyah) Elevated Storage Tank
W10 1044 E. Township Road(Township) Elevated Storage Tank
W11 3280 W. Judge Cummins Rd (Kessler) Elevated Storage Tanks (2)
W12 7001 E. Mission Highway 45 Pressure-Reducing Valve
W13 1589 Fire Tower Road (Goshen) Ground Storage Tank
Pump Station
W14 17301 Lake Sequoyah Road Pump Station
(Round Mtn) ,
W15 14360 Round Mtn Community Stand Pipe
Church Road # 55 (Round Mtn)
W16 22032 Tower Road County Rd # 4343 Stand Pipe
(Benson Mtn)
W17 3265 N. Gulley Road Elevated Storage Tank
W18 3788 N. Gulley Road Pump Station
Page 4 of 14
W19 2099 Woodcliff Rd, Springdale (Surge Stand Pipe
Tank)
W20 1490 Sunrise Mountain Rd Pump Station
W21 2210 N. Old Wire Rd (Overcrest) Valve
W22 2880 N. Old Missouri Rd Flow Meter
W23 3385 N. Par Ct (Birdie) Valve
W24 3023 E. Joyce Blvd Valve
W25 Ozarks Regional Transit (Hwy 412) Pressure Sustaining.Valve
W26 Township Tank Weather Station Weather Station
2435 S. Industrial Dr. Water & Sewer Ops Center
12141 Ed Edwards Road Mt. Robinson Tower Site
Page 5 of 14
Appendix C
NPDES PERMIT AND PROJECT CHARACTERISTICS
C.1 OMI will operate the Paul R. Noland Wastewater Treatment Plant and the West Side Wastewater
Treatment Plant so that effluent will meet the requirements of NPDES permit numbers
AR0020010 and AR0050288, respectively. OMI shall be responsible for meeting the effluent
quality requirements of Fayetteville's NPDES permits unless one or more of the following occurs;
(1) the plant influent does not contain adequate nutrients to support operation of the treatment
plant's biological processes and/or contains biological toxic substances which cannot be removed
by the existing processes and facilities; (2) the maximum monthly flow does not exceed 16.9
MGD for the Noland WWTP or 17.8 MGD for the West Side WWTP; (3) the annual flow,
influent BODS, and/or suspended solids exceeds the plant design parameters which are:
Annual Average Paul R. Noland West Side Unit
WWTP WWTP
Influent Flow 11 .2 10.0 million gallons
per day (mgd)
Influent BOD 26,370 141595 pounds per day
Influent TSS 20,620 14,595 pounds per day
Influent TKN 960 2,919 pounds per day
Influent Phosphorus 680 584 pounds per day
The above characteristics are the plant designed annual averages. Any change of ten percent
(10%) or more in any of these characteristics, based upon a twelve (12) month moving average,
will constitute a change in scope.
C.2 In the event any one of the plant influent characteristics, suspended solids, BODS, and/or flow,
exceeds the parameters listed above, OMI shall return the plant effluent to the characteristics
required by the NPDES permit in accordance with the following schedule after plant influent
characteristics return to within design parameters.
Characteristics Exceediniz Recovery Period
Listed Parameters By Maximum
10% or less 5 days
Above 10% Less than 20% 10 days
20% and Above 30 days
Not withstanding the above schedule if the failure to meet effluent quality limitations is caused by
the presence of biological toxic substances or the lack of adequate nutrients in the influent, then
OMI will have a thirty (30) day recovery period after the influent is free from said substances or
contains adequate nutrients.
Page 6 of 14
C.3 OMI shall not be responsible for fines or legal action as a result of discharge violations within the
period Ithat influent exceeds design parameters, does not contain adequate nutrients; contains
biologically toxic substances (that exceed process inhibiting levels or creates concentrations
exceeding application or discharge limitations), and the subsequent recovery period.
Page 7 of 14
Appendix D
INDUSTRIAL WASTE.DISCHARGES AND MONITORING PROGRAM
D.1
a) Conduct a survey of the industrial user base I time per 3 years. Update, as required, the
list of significant industrial users (SIUs) as described in Appendix D according to the
definition of SIU in 40 CFR 403 or the definition in the approved pretreatment program
(Program), whichever is more stringent.
b) Carry out inspection, surveillance, and monitoring procedures to determine if the SIUs are
in compliance with the Pretreatment Standards and the approved Program. Each SIU shall
be sampled and inspected at the frequency established in 40 CFR 403 or the approved
Program, whichever is more stringent. Maintain adequate records to meet or exceed
Federal and State requirements.
c) Maintain the laboratory analysis program for each SIU as described in Appendix D.
Results of all industrial sampling and testing shall be reported to the City of Fayetteville,
as required, in a timely manner.
d) Implement the approved industrial permitting system. Prepare for renewal all necessary
industrial user control mechanisms within 45 days of the expiration date or within 180
days after the industry has been determined to be an SIU.
e) Prepare notices of violation for non-compliance with 40 CFR 403 or the approved
Program, whichever is more stringent, and initiate other enforcement actions by notifying
the City of Fayetteville of the appropriate enforcement action according to the approved
enforcement response plan.
f) Prepare for submission to the Approval Authority (EPA and/or the appropriate State
agency) an annual report describing the Program activities over the previous Program year
in accordance with 40 CFR 403 or the approved Program, whichever is more stringent.
Assist the City of Fayetteville with annual public notice of dischargers in significant
noncompliance as required by 40 CFR 403.
g) Advise the City of Fayetteville of changes in federal and State Pretreatment Standards and
regulations and how the changes affect the local Program. Request approval from the City
of Fayetteville and the Approval Authority prior to implementing significant changes to
the approved Program in accordance with 40 CFR 403.
h) Local limits evaluation, if requested, may be provided as an out of scope service. The
costs of such evaluation will be determined and negotiated at the time of the request.
Page 8 of 14
D.2 Industrial Waste Dischargers and Monitoring Program
Industry Parameters Analyzed
Ayrshire Electronics, LLC Cadmium, chromium, copper, lead, nickel,
1101 S. Beechwood silver, zinc
Fayetteville, AR 72701
Mr. Tim Pearce
442-5356 ext. 2113
Custom Powder Coating Services, Inca Cadmium, chromium, copper, lead, nickel,
1629 W. Farmington St. silver, zinc, cyanide
Fayetteville, AR 72701
251 -0500
Danaher Tool Group/K-D Tools Cadmium, chromium, copper, lead, nickel,
2900 City Lake Road silver, zinc, cyanide
Fayetteville, AR 72701
Mr. Dwight Canfield
442-7779 ext. 207
Elkhart Products Corporation Chromium, copper, lead, nickel, zinc, oil &
PO Box 1129 grease
Fayetteville, AR 72702
Mr. Jerry Whiteside
443-2367 ext. 1724
Hiland Dairy Company Biochemical oxygen demand, total suspended
PO Box 3478 solids, phosphorus, pH, oil & grease
Fayetteville, AR 72702
Mr. Dale Schoen
521-1707
Marshalltown Tools Cadmium, chromium, copper, lead, nickel,
2200 Industrial Drive silver, zinc, cyanide
Fayetteville, AR 72701
Mr. Robert O'Connell
521-4306 ext. 150
Pinnacle Foods Corporation Biochemical oxygen demand, total suspended
PO Box G solids; .phosphorus, pH, oil & grease
Fayetteville, AR 72702
Mr. Patrick Abshier
443-3451 ext. 216
Superior Industries International, Inc. Cadmium, chromium, copper, lead, nickel,
1901 Borick Drive silver, zinc, cyanide
Fayetteville, AR 72701
Mr. Garnett Wise
443-7870 ext. 6331
Tyson Foods, Inc. Biochemical oxygen demand, total suspended
2615S- School solids, phosphorus, pH, oil & grease
Fayetteville, AR 72701
Mr. Richard Stockton
521-0677 ext. 420
Page 9 of 14
Appendix E
VEHICLE AND MOBILE EQUIPMENT DESCRIP'T'ION
Unit # Unit Description Year
82 Sykes 6" Pum /Trailer 1995
266 GMC V-Jimmy1995
320 Ford F-350 SD 4X4 Utility, Crew Cab w/crane 1999
324 Ford F-350 SD 4X4 Utility, Reg. cab w/crane 1999
325 Ford F-350 4 X 4, Reg. cab 2000
339 Ford F-350 4 X 4, Flatbed 2002
551 Ford 3930 Gen Purpose Tractor, 2X4 1995
556 Ford/New Holland 8160 Tractor w/Loader 1997
564 Ford/New Holland 8160 Tractor w/Loader 1999
566 Ford/New Holland LS55 Lawn Tractor 1999 .
570 New Holland 8670 Tractor, 145.h , 4X4 2000
581 Ford/New Holland TS100A Tractor w/NH 52# Frontend Loader 2004
582 New Holland 1412 Discbine Mower Conditioner .2004
583 New Holland 740 Round Baler 2004
588 New Holland B040A Large Square Baler 2005
589 New Holland 1412 Discbine Mower Conditioner 2005
644 New Holland 575E Backhoe/Loader 2000
706 IHC S-1900 T/A Dump 1985
712 Ford F800 Gooseneck Tractor 1983 -
734 Freight Liner 112 Conv Tractor 1996
751 Sterling LT9500 Truck 2006
806 Case 1150G.Bulldozer, 119 hp 1995
900 Generator 1987
910 Trailer, 16 Ft. N/C 1987
927 Parker, 24' Gooseneck Trailer 1991
959 Bush Hog 2620 Rot. Cutter 1995
966 P.J. Trailer, 18 Ft. 1996
969 LO-Boy, 25T-36FT Trailer .1996
988 Hesston 3982 Wheel Rake 1998
989 M & W DF-12 Wheel Rake 1998
1092 Ford Explorer 2002
2004 Ford Ranger, 4X4 1997
2007 Ford Ranger, 4X4 1997
Page 10 of 14
Appendix E
VEHICLE AND MOBILE EQUIPMENT DESCRIPTION (CONTINUED)
2089 Chevy Silverado, 4X4, Reg. Cab 2006
2090 Cheyy Silverado, 4X4, Reg. Cab 2006
2103 Ford 150, 1/2 Ton, 4WD, Ext. Cab 2006
5001 John Deere 6615 Tractor 2007
5002 John Deere 6615 Tractor 2007
9021 Volvo Penta 400 KW - Trailer Mounted Diesel Generator LS#8 2001
9024 Hesston GEHL WR-522 Wheel Rake 2001
9025 Volvo Penta 400 KW - Trailer Mounted Diesel Generator LS#9 2001
9031 E-Z-GO ST-350 Utility Vehicle 2001
9034 Yale 5000# Fork Lift, Solid Tires 2002
9037 E-Z-GO ST-480 Workhorse Utility Vehicle 2002
9083 28 yd, 38' End Dump Trailer, Tandem Axle 1999
9088 Lufkin ULD-38 Trailer 2006
20374 Kenworth T-800 Tractor 1999
22246 Kenworth T-800 Tractor 1999
39605 Kenworth Tractor 2000
New Holland 740 Round Baler 2007
New Holland 1412 Discbine 2006
Portable Generator for LS 2005
Lufkin ULD-38 Trailer 2004
Lufkin ULD-38 Trailer 2004
Lufkin ULD-38 Trailer 2004
Page 11 of 14
Appendix J
COST DETAIL
The annualized estimated costs for calendar year.2008 areas follows:
Current 2007 Proposed 2008
Direct Labor & Benefits $ 2,180,396 $ 2,556,326
Labor Markup @ 15% , $ 327,059 $ 383,449
Electricity $ 697,000 $ 8655615
Other Direct Costs $ 1,927,478 $ 2,461,348
Other Direct Costs Markup @ 10% $ 192,748 $ 246,135
Subtotal $ 5;324,681 $ 6,512,872
Fixed Fee $ 105,511 $ 118,75I
Lift Station Odor Control $ 153,978 $ 109,543
Capital Item Amortization $ 119,712 $ 56,520
Total Estimated O&M Budget $ 5,703,882 $ 6,797,685
Odor Control System Rehabilitation $ 118,742 -
Bar Screen Relocation $ 39,422
Aerator Rehabilitation $ 18305 -
HMI Integration for West Side WWTP $ 59,316 -
Total Estimated Annualized Budget $ 6,104,448 $ 6,797,685
Net Increase from 2007 to 2008 $ 693,237
The following are some of the major reasons for cost changes:
1 . The scope of work is expanded to include the operations startup of the new West Side Wastewater
Treatment Plant (WWTP), the operations and maintenance of the new facility, and limited routine
maintenance of the wetland at the West Side WWTP. This minimal cost increase is made possible
by heavily leveraging OMI's experience and expertise in the wastewater treatment industry and
through significant job sharing within the OMI and CH2M HILL network.
Page 12 of 14
2. Electrical budget has been increased by twenty four percent (24%) to allow for the electrical usage
for the West Side WWTP and a reduction in the electrical consumption from the Noland WWTP.
3. Reduction in lift station odor costs are expected as a result of the reduction in overall force main
detention related to,the shorter pumping distances to the new West Side WWTP
4_ Reduction in Capital Item Amortization. InJune 2008, the City will complete the payment of the
OMI financed purchase of the sludge handling equipment; which includes a 2-meter Andritz Belt
Filter Press and three tractor-trailer combinations. OMI purchased the equipment in 2003 as the
City was required to begin hauling sludge to land fills rather than continuing land application.
5. Completion of the four supplemental capital.improvement projects related to the ongoing
Wastewater System Improvement Project (WSIP) that were included in the 2007 budget.
The following table delineates the cost centers contained in the above-annualized estimated costs:
Wastewater Noland WWTP West Side Lab &
Category Description Division O&M (incl. WWTP O&M Industrial Lift Station
Administration land application (incl. wetlands Pretreatment Maintenance
& SCADA site) mitigation site Program
Direct Labor 470,960 810,149 77009 227,802 276,71
Labor Markup, 15% 70,644 121,522 115,605 34,170 412508
Electricity 534,103 331,512
Direct Expense 338,775 17284,095 __630,774 84,419 123,285
Expense Markup, 10% 33,878 128,409 63,077 8,442 12,32
Capital Item
Amortization 56,520
Lift Station Odor Control 109,543
Fixed Fee 118,751
Totals $ 1,033,007 $ 29934,798 $ 1,911,66 $ 354,833 $ 563;381
Grand Total $6 797,685
Page 13 of 14
Appendix K
WSIP CUTOVER/DEMOLITION PLANNING AND IMPLEMENTATION
The ongoing Wastewater System Improvement Project (WSIP) will require significant modification of a
number of existing sewer lines and lift stations. This will include fullydecommissioning several lift
stations after rerouting the flow to the new . West .Side WWTP, and salvaging any remaining useful
equipment. Several other stations will require modification and/or rehabilitation to enable them to
function properly under the new flow management and treatment scenario. The precise scope of this work
has not yet been determined and will be defined by the City's WSIP team. Performing the actual work
required can be most efficiently and cost-effectively performed by existing wastewater treatment plant and
lift station personnel over a relatively long time frame. The work will begin at the same time the new West
Side WWTP is placed in service in May of 2008 but will likely not be completed until sometime in early
2009. As this project will be very closely intertwined with ongoing operation and maintenance of the
overall sewer lift station/collection system, the new West Side WWTP and the existing Noland WWTP,
and due to the time involved, it is understood that the City's intention is to sign an out-of-scope letter
.:.agreement with CH2M HILL OMI to perform this work when the full scope has been identified. This
agreement should be in place in early 2008 but must in any case be executed before the startup of the West
Side WWTP.
Page 14 of 14