HomeMy WebLinkAbout2007-09-11 - Agendas - Final aye evg le WATER/SEWER COMMITTEE AGENDA
Meeting Date of September 11, 2007
COMMITTEE: Chairman Kyle Cook; Alderman: Lioneld Jordan, Bobby Ferrell, Adella Gray
COPY TO: Mayor Dan Coody, Sondra Smith, Gary Dumas, Paul 1jecker, Susan
Thomas, Tim Conklin, Jeremy Pate, Ron Petrie, n on Jones, Tom
Hubbard, Peggy Bell, Lynn Hyke, OMI
FROM: David Jurgens, Water and Wastewater Director
A meeting of the Fayetteville Water and Sewer Committee is pla ed for September 11,
2007, at 5:30 PM, in Room 326, Fayetteville City Hall, following t Agenda Session.
CORRECTED AGENDA Please disregard thea enda reviousl distributed and
replace it with this agenda.
Proposed topics include:
1. Approve Minutes of the July 28, August 2, 9, and 28, 2007 Water/Sewer Committee
Meetings.
2. WSIP U date.
Contract Description Contractor Cost %Com lete
WL-1 Porter-Hamestring & Old Wire-Gregg Oscar Renda $ 7,186,957 100%
WL-2 North St-Poplar-Gregg Gravity Line T-G Excavating $ 4,413,664 97%
WL-3 Porter-Hamestring &Old Wire-Gregg Combined contract with WL-1 99%
WL-4 Gregg Ave-Hamestring LS Gravity Line Oscar Renda $ 10,613,447 75%
WL-5 Force mains Hamestring-West Plant Garney Const $ 4,752,287 100%
WL-6 Hamestring Lift Station Brasfield &Gorrie $ 6,279,806 85%
WL-7 GreggAve Lift Station Crossland Heavy_ $ 1,527,000 0.0%
EP-1 Noland Wet Weather Improvements Wilson Brothers $ 1,327,794 0.0%
EL-1 Mally Wa non Lift Station and Force Main Gamey Const $ 1,393,880 Awd 4Sep07
EL-2 Happy Hollow—Noland WWTP 42" Gravity Rosetta Const $ 10,431,995 Awd 4Sep07
EP-2 Noland WWTP Renovation Archer Western $ 14,818,644 99.9
EP-4 Noland WWTP Oxygen Injection BluelnGreen $ 66,460 15.0%
WP-1b Broyles Road Construction Crowder Const $ 3,737,965 8.99%
BWD-1 Geos ntec Consultin Geos ntec $ 199,883 0.0%
WP-2b Wetlands Mitigation, WWTP Site Green Scalping $ 145,200 5.0%
WP&L BP West Side (WL-6&WP-3) Backup Power PowerSecure $ 1,986,897 14.2%
WP-3 West Side WWTP Construction Brasfield & Gorrie $ 60,398,785 67.1%
This percentage reflects only this particular contract. The overall completion percentage for the
wetland mitigation site, including berms, water control structures, etc., is 75%.
2 This project is substantially complete, meaning the work can be used to execute its mission.
a. WSIP Farmington Area Work. Design and easement acquisition are under way.
b. WSIP Easement Update. An updated matrix is attached.
c. Contract Legal Review- West Plant Construction Contract. Two statements of
qualification were received on 30 August, 2007 from Williams & Anderson, PLC, and Cross,
Gunter, Witherspoon & Galchus, PC. The selection committee is scheduled to meet on 11
September to evaluate the statements.
W&S committee agenda 1 ISep07 Cwmted
d. Subproject WP-3, West Side WWTP Change Order Number 3 is attached.
This change order creates no change in the contract time, and rectifies several items
identified during the fourteen months of construction. The larger items involve (1) additional
structural fill required to meet structural subgrade requirements, (2) modifications to the
concrete sealing and coating process creating a better quality and longer lasting concrete
finish on selected surfaces, (3) the additional depth required for caissons in order to meet
structural requirements, (4) upgrading piping materials in the chemical building to a more
chemical resistant pipe material, and (5) several other miscellaneous minor adjustments. All
changes are detailed on the first page behind the change order. Several of these items were
identified in Change Orders # 1 and 2 as needing further investigation before the change
order could be developed. There accumulated savings in sales tax has now been offset
with this change order. This change order increases the contract by and uses $404,074.85
of the approved $2,400,000 contingency, but creates no change in the contract time. A
balance of $1,995,925.15 remains in the approved project contingency after this change
order.
e. WSIP Owl-Goose Lift Station Discussion. Hugh Kelso, RJN, will be present to
discuss the Owl-Goose alternative.
f. WSIP Construction Schedule and Cost Update will be distributed at the
meeting.
3. Sanitary Sewer Rehabilitation Project Update.
a. Basins 1-5, 18 & 19 Sewer Rehab. T-G Excavating, $2,514,292, including
Change Orders 1 and 2. Pipeline construction complete at Doc Murdoc's.
b. Farmington Area. The Farmington Sewer Rehabilitation is underway.
4. Water and Sewer Rate Study Schedule. Several issues need to be decided upon
based on the HDR Water/Sewer Rate Study presentation. A memo identifying the
outstanding issues and a proposed time line was distributed Tuesday, 4 September; a copy
is attached.
5. Cherry Hills Subdivision Request for Sewer Service. The developer for the Cherry
Hills Subdivision is requesting this subdivision be attached to the City's sewer. The
subdivision is physically outside the City limits, and is immediately adjacent to the WSIP line
WL-4, close to and upstream of the Hamestring sewer lift station. The Arkansas
Department of Health has sent a letter to the City requesting the City provide sewer service
to the subdivision. Both letters are attached.
6. Water/Sewer Committee Meetings are proposed for(1) Water/Sewer Rate Study,
Tuesday September 25, 2007, 5:45, room 326 (following Agenda Session and Equipment
Committee); and (2) general topics, Tuesday October 9, 2007, 5:15, room 326 (following
Agenda Session).
Attachments:WSIP Easement Matrix
WP-3, West Side WWTP Change Order Number 3
WSIP Construction Schedule and Cost Update (To be distributed at meeting)
Cherry Hills Developer and ADH Letters
Rate Study memo
W&S committee agenda 11 Sep07 Con`rected
o r 0 0 0 0 0 0 0
_ o
U O ' r 0) COO 00 M N
a •m
of n n co CY co W
E C4 C6 lc�
r W a)C6
LOLO
r
E N N
4-
j O ER 69 6c� ER ER 69 V). 69 63 69 64 CO
V) 0000000 O O O O O O O
0 0 0 0 0 0 0 O 0 0 0 0 O
O O
u a Ln Ln O co O O LO r M LO 0 0 OD
L a) r N dt W N O CO LO LO OJ V N O c}
I-' LO L() IT O OO N co N lr n Lo M r
O tT It m LO CO co N V O t CO CD V if
+ u N n N r 0
N M
O r r
U Cf) ER 69 69 H) HJ 69 to H-J e3 to cfl V> to).
y O
N C G
3 d C
E •ta 0 0 0 0 0 0 r W co N C) N
a)
= W
d
� of
Cc
d a
U d 0 0 0 0 0 0 0 0 0 0 0 0 0 0
W O O 0 0 0 � 0 0 CD 0 V LO n M M OO
O O O O O O
.O O' i O) O M n It co n W
U
m a a
N N
tll �
O E N N N
_a fl- _ a 00
n
3 N E fn N N •-- O 000 U1 V O n l
d W Z N N
T ca
W
a` m co
0. L 000000 �— r r CO OO V LO
O o
CL
a �
o a N
s w
V •� O n r M d. c- �- r O V M T" to .0
l`6 rNN � O V n r O
0. ~
0
in 3 E
co 0L °
`6 IL = a a
-C C T
cu
a) Q O) O CL C C
O E __c z 2 ' ._
ch
.L
? a°�i N E CO O CJ O 'M
N L M Iq L Y ~ E
@ O N 2 2 O m N
(7 E E J �a T C a N
p O 8022 .0 O aC S o p i Cl)
O y a) 0 0 0 L j 2 t- U o C7
N = L O7 cu
N to n V
o f r E E m o (D a)
o O o m o co c E d a)
O OZdU LL Lo2 -j LL JJ E
O N M V In O N vi I
N �— Cl) Ln '-' a) W
JJJJJ NJ of ' N '0
Q m w W W W W
City Council Meeting of N/A- Mayor's Approval
CONTRACT REVIEW MEMO
To: Mayor Dan Coody
Fayetteville Sewer Committee
From: David Jurgens,Water and Wastewater Director loop
Date: 7 August 2007 1l (Yr >
Subject: Approval of a construction contract Change Order umber 3 with Brasfield &Gorrie,LLC.,for
an additional cost of$404,074.85,with no change to the contract time, for construction of the West Side
Wastewater Treatment Plant,WSIP Subproject WP-3
RECOMMENDATION
Staff recommends approval of a construction contract Change Order Number 3 with Brasfield &Gorrie,
LLC.,for an additional cost of$404,074.85,with no change to the contract time, for construction of the
West Side Wastewater Treatment Plant,WSIP Subproject WP-3.
BACKGROUND
Brasfield&Gorrie was awarded the contract to construct the West Side Wastewater Treatment Plant
(WWTP)in October, 2005. Work is over 66%complete,and is on track to meet the substantial
completion date of May,2008. Almost all structural elements have already been installed.
DISCUSSION
This Change Order rectifies several items identified during the fourteen months of construction. 'the
larger items involve(1)additional structural fill required to meet structural subgrade requirements, (2)
modifications to the concrete sealing and coating process creating a better quality and longer lasting
concrete finish on selected surfaces, (3)the additional depth required for caissons in order to meet
structural requirements, (4)upgrading piping materials in the chemical building to a more chemical
resistant pipe material, and (5)several other miscellaneous minor adjustments. All changes are detailed
on the first page behind the change order. Several of these items were identified in Change Orders# 1 and
2 as needing further investigation before the change order could be developed. There accumulated
savings in sales tax has now been offset with this change order.
There are no other W WTP changes outstanding at this time. There is one additional item,drilling a well
for testing water(as opposed to using City water),that is being evaluated. Preliminary evaluation
indicates that drilling a well on site will create a significant savings over using public water. The well
will also provide additional value for providing functionally free water to the wetlands as needed. More
details on this issue will be presented in Change Order#4.
McGoodwin,Williams, and Yates staff has reviewed and concur with the items in this change order.
The West Side W WTP renovation and upgrade project has been proceeding very smoothly and with
virtually no problems. The team of Brasfield& Gorrie,McGoodwin,Williams and Yates,OMI, and City
staff are producing an excellent project that is proceeding on time and within the approved project cost.
BUDGETIMPACT
This change order uses$404,074.85 of the approved$2,400,000 contingency,but creates no change in the
contract time. A balance of$1,995,925.15 will remain in the approved project contingency after this
change order.
WP-3 Bmficld Chingc Order No 3 CC Memo Aug07
WE Coo OF FAYE`uML%AnaNlSAS `HANGE ORDS _
Project Number: 02133.0304
Contract Number: WP-3
Contract Title: Westside Wastewater
Treatment Plant and the Wetland Berms and the Water Line at Broyles Road
Change OrderNo.: 3 Date of Issuance: August 8,2007
TocoNTRAcToR Brasfield&Gorrie,LLC ORDINANCE NO:I RESOLUTION NO:
The Contract is changed as follows: EFFECTNE_
The Contract scope has been changed to include additions,deletions,and revisions to the
original Contract Documents. These changes reflect items of work required by proposed
field modifications of the Contract Documents as well as ongoing value engineering of the
project.
Note: Please refer to the attached documents for details of the proposed changes.
Not valid until signed by the Owner.
The original Contract Price was....................._................................................................................—$59,994,710,00
Net change by previously authorized Change Orders......................................................-------......$0.00
The Contract Price prior to this Change Order was ..................................._......................................$59,994,710.00
The Contract Price will be(0 increased)(O decreased)(O unchanged)by...................................-$404,074.85
The new Contract Price including this Change Order will be............................................................$60,398,784.85
The Contract Toes will be(13 increased)(f7 decreased)(M unchanged)by ..._..............................(0) days
Required date of Substantial Completion as of the date of this Change Order therefore is ................May 31,2008
NOTE: This summary does not reflect changes in the Contract Price or Contract Times which have been authorized by Work
Change Directives not incorporated in this or previous Change Orders.
Brasfield&Gorrie.LLC
U _ - V` WNE
City
etteville
CONTRACTOR, O
ob
BY DATE
TE-
McG o_dwin.Williams and Yates.Inc.
ENG R �
BY DAIS
I certify there is a balance otherwise unencumbered to the credit of the appropriation to which the above amount is chargeable,
and a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made,each
sufficient to meet the above obligation.
Distribution: 11 Owner(4)
O Contractor
O Engineer
00940 Change Order 00940-I
TTEVILLE
THE e(rY OF FAYEfTEVILI{ARKANSAS
CHANGE ORDER
Project Number: 02133.0304
Contract Number: WP-3
Contract Title: Westside Wastewater
Treatment Plant and the Wetland Berms and the Water Line at Broyles Road
Change Order No.: 3 Date ofIssuance: August 8,2007
TO CONTRACTOR: Brasfield& GOrrie,LLC ORDINANCE NO:I RESOUMON NO:
The Contract is changed as follows: EFFECTIVE
The Contract scope has been changed to include additions,deletions,and revisions to the
original Contract Documents. These changes reflect items of work required by proposed
field modifications of the Contract Documents as well as ongoing value engineering of the
project.
Note: Please refer to the attached documents for details of the proposed changes.
Not valid until signed by the Owner.
The original Contract Price was..........................................................................................................$59,994,710.00
Net change by previously authorized Change Orders .........................................................................$0.00
The Contract Price prior to this Change Order was ............................................................................$59,994,710.00
The Contract Price will be(H increased)(O decreased)(O unchanged)by.....................................$404,074.85
The new Contract Price including this Change Order will be.............................................................$60,398,784.85 .
The Contract Times will be(O increased)(O decreased)(H unchanged)by ...................................(0) days _
Required date of Substantial Completion as of the date of this Change Order therefore is ................May 31,2008
NOTE: This summary does not reflect changes in the Contract Price or Contract Times which have been authorized by Work
Change Directives not incorporated in thisorprevious Change Orders.
Brasfield&Gorrie.LLC Citv of Wetteville
CON'T'RACTOR
BY DATE BY DATE
McGoodwin. Williams and Yates.Inc.
EN7 ER
ER
BY DATE
I certify there is a balance otherwise unencumbered to the credit of the appropriation to which the above amount is chargeable,
and a cash balance otherwise unencumbered in the treasury to the credit of the fund from which payment is to be made,each
sufficient to meet the above obligation.
Distribution: ❑Owner(4)
❑Contractor
❑Engineer
00940 Change Order 00940-1
WESTSIOE WWrP-CHANGE ORDER SUMMARY
CONTRACT WP-3
Description Increase Contract Decrease Value
Amount Contract En ineerin
Sales Tax and Fuel Savings ($728,268.1)(1)
CHANGE ORDER 91
Work Directive#1 12"x 8"Tee and Valve Setting-Broyles Rd Waterline $12,830.00
Work Directive#2 12"Waterline Aditions $5,697.00
Addition of 4 Wire Feed at Structures 710 24 and 25 $15,949.00
Change Conduit Material from PVC Coated rigid to Aluminum Rigid ($44,235.00)
Work Directive#5 Filter Outlet Changes Welded Outlets in lieu of Tee's $29199.00
Chan a Clarifier Center Wen Design
UV Channel Modifications WD#7 $1,689.00
Inlet Facility Electrical Room Modifications $86117.00
Gas Line Crossing $19,521.00
Jobsite Utility Vehicals $28,833.00
Over Excavate and Backfill with#7 Stone $206,572.00
Control Panels 1-LCP-7&19-LCP-3 $47 999.0
Influent Pi alines WITHDRAW $225312 .$0,00
Aerial Photo's $5,000.00
Exterior Ught Fixture Colors Re'ected
Combine 16-MCC 1&2 $0.00
Additional Floor Boxes RFI#64 $2,625.00
RFP#2 Deletion of HMI Programming from Bauman's Scope OMI to Pertorm $17100.00
RFP#3 Duplication of PLC 24.&25 I/O's and Relocate OxV.Gen System $3172.00
Conduit Revisions Between Structures#24 to Aerators $2,543.00
Additional Wat sto at Clarifiers $15,401.00
Structure#17 Door Medi ations $541,00
CHANGE ORDER#2
Work Directive#9 Door Svrin and add 2 S i hts Bldg#23 $1,36U0
Work Directive#10 Building#23 Overhead Door Size Chane 297.00
Keystone Conveyor Control Panels $19488.00
Additional Sales Tax $0,00
Influent Pipelines REVISED $231,245.00
CHANGE ORDER#3
Concrete Thoroseal $145113.00
Addttlonal Calsson Depth $22425.00
Additional Berm Material $5,136.00
Work Directive#12 Post Aeration Changes $2,378.00
Yard Piping Chan es U4&U5 $8,719.00
Work Directive#13 Biosolids Processing Building $254.00
Additional Point Loads Submittal 002-13125-0 Structure 17 $3 769.00
Contract DrawingClarification 10 $2,295.00
Chane Pipeline YP12 to G-900 $11 329.OD
Additional Import Structural Fill Contract Unit Price $193,831.00
Structure 16 Chemical Feed Building Pipinq Material Chane $14,901.00
Transfer S Ich Pad&Conduit for Power Secure $3,906.00
Photo Cells and Photo Cell Termination P315.00
Work Directive#14-Change Blower Piping to Galvanized $621.00 '..
CDC#17-Additional Structural Lintel $3,774.00
RFI#94-Epoxy Anchors $5813.00
Spacing of Bar Screen $2,322,00
TOTALS $1,128,119.00 ($74$,708.00) ($84,763.00)
8[18111 cenitac[19tto tkcee8 $59,904718.00
Total cametew change $379,413.00
Igeraase 89MCI Nna Txcecr Pfte 0y(cas[>r 0.5%) $4g4 w&95
NOW Tet91 Ceettact Nette Exceeg Me $60,398,784.85
CITY COUNCIL MEMO
,ro: Fayetteville Sewer Committee
Tbm: Mayor Dan Coody
rrom: David Jurgens,Water&Wastewater Director
Paul Becker, Finance Director tY
t
Date: September 4, 2007 1
Subject: Water/Seale'Rate Approval Process and Tine Line
ISSUE
Fayetteville City Adnainistralion presents this proposed approval process and time line relating to approval ofwater
and sewer rates in order to provide full opportunity for public comment while meeting all legal requirements, and
establish the new rates on January 1,2008.
ACTIONS REQUIRED TO MOVE FORWARD
What additional information does the Committee require from staff in order to make these policy decisions?
BACKGROUND
HDR,will)input from City staff, is finalizing a water and sewer rate study.The fundamental information and
request for policy direction was first presented to the City Council Water and Sewer Committee by Tom Gould,
HDR, on,fuly 27, 2007. There have been numerous Committee meetings with staff,Tom Gould and various
interested parties, including the industrial user's group. 'These meetings have presented the background data,the
costs of service for various customer groups, a variety of rate alternatives, and a list of decisions that must be made
before the study can be finalized.
The required policy decisions are below; decisions arc desired by September 21 to meet the proposed time line:
-Revenue Requirements:
1. Do we accept the proposed overall adjustments (size and timing)?
-Cost of Service:
2. Shall we maintain the existing philosophy or move towards a cost of service based rate?
3. a. Shall we Drove U IRIS or use cost of'sevice results for irrigation use?
b. Shall we use the same class of service blocks for sewer or expand the number of service classes?
c. Shall we use the volumetric method of rate design for water or develop class of set-vice blocks?
4. What are the rate adjustments for each class of service?
-Rate Design
5. Shall we have a single class of service or multiple rate schedules?
6. Shall we maintain or revise the current rate structure(declining block)? By customer class?
DISCUSSION
"Phe proposed time line is as follows:
September 2,1 Above 'five questions answered
September 28 Submit agenda packet for mte adjustment ordinance
October 2 Announcing public hearing, advertise rate adjustment
October 16 Public hearing, fist reading of rate adjustment ordinance
November 6 Second reading of rate adjustment ordinance
November 20 Third reading of rate adjustment ordinance
January 1, 2008 Ordinance/First portion of new water rates take effect
January 1,2009 Second portion of new water rates take effect; Sewer rates take effect
The rates need to be it) place on 1 January 2008 to facilitate the City's budget process and to allow For the revenue
bond issue that will provide funding for the water and sewcr relocation for the Highway 265 widening project.
Rate study Dime Line W-S cmty"remo
659 Randall Wobbe Lane,Springdale,AR 72764 p-479-927-9925 f-479-927-3288
September 6, 2007
The City of Fayetteville Water and Sewer Committee
Attn: Dave Jurgens
113 West Mountain Street
Fayetteville,AR 72701
RE: Chevy Hills Subdivision
Mr. Jurgens,
This letter pertains to the sewage treatment system for the above referenced subdivision. This subdivision has
been approved for a decentralized sewer treatment system. Construction activities for minor grading on the
streets has commenced but is currently on hold pending determination as to how the released sewage shall be
treated. We would like to request that the Commission consider allowing us to connect to the sewer main
currently under construction that will feed into the west plant, which is planned to be online whenever we will be
able to utilize it. I have attached a letter from the Arkansas Department of Health that outlines reasons for their
recommendation that the subject subdivision utilize this sewer main including environmental concerns. If our
request is approved, the 194 lots will help in paying for the new west plant by providing the required tap fees
and future sewer rates as houses are brought online.
We purchased this property after the construction plans were approved and construction had commenced. We
are willing to offer the following in return for approval of our request:
• An easement for the west plant sewer main does not currently exist, and we are willing to grant this
easement for the portion of the main that lies within our property limits.
• We are currently working with the Fire Chief to provide land for a fire station that has been
determined as a need in this area of the City.
• If this request is granted, it would allow us to dedicate the land that would be used for the sewer
treatment system as park land dedication that would satisfy the requirements for this type of
development within the City of Fayetteville.
It would be greatly appreciated if we could be placed on the September 11th agenda for consideration of our
request.
Sincerely,
Homestead Homes, LLC
Attachment
Arkansas Department of Health
4815 West Markham Sheet•Little Rock,Arkansas 72205.3867 a Telephone(501)661-2000
®� Governor Mike Beebe `
Paul K.Halverson,DrPIi,TACHE,Director and State Health Officer
®�® Engineering Section,Slot H37 Pit 501-661-2623 Fax 501-661-2032
wvw,HealthyArkansas.com/eng/ After Hours Emergency 501-661-2136
i
July 13, 2007
The Honorable Dan Coody
Mayor
113 West Mountain Street
Fayetteville, AR 72701 !1!
RE: Cherry Hills Subdivision
Mayor Coody,
This letter pertains to the sewage treatment system for the above
referenced subdivision. This subdivision has been approved by this office
to utilize a septic tank effluent pump (STEP) system. Construction j
activities for minor grading on the streets has commenced but is currently
on hold pending determination as to how the released sewage shall be
treated. A STEP system is designed to treat and release sewage on site as
opposed to allowing the sewage to be transported and treated offsite at a
wastewater treatment facility. Although the Cherry Hills Subdivision is
located adjacent but outside of the Fayetteville city limits, a newly
constructed sanitary sewer collection main is located within the
I
subdivision. We are recommending that the City of Fayetteville allow this
development to connect to this sanitary sewer collection line for the !
following reasons:
i
• Proximity -The newly constructed sewer main lies within the
property limits for this development.
• Environmental Awareness - Although STEP systems treat raw sewage, a
sewer collection system with a treatment facility is the preferred
method for treating raw sewage. The leach field for this
development is located adjacent to Clabber Creek and if the system
has some type of malfunction this could allow insufficiently
treated effluent to leach into this waterway.
• Maintenance - A POA will be established to hire a private company
for operation and maintenance of the STEP system which there is no
guarantee that this company will be in existence to perpetually
operate and maintain the system. If a replacement for the company
cannot be acquired, the probability for improperly treated effluent
being discharged and leaching into Clabber Creek increases.
I am copying your engineering department in hopes that consideration will
be given in allowing the Cherry Hills Subdivision to connect to the sewer
main that is located within the development's property.
Sincerely,
A.' Davis
District Engineer
Engineering Section
Co.- City of Fayetteville Engineering Department {
1
Homestead Homes, LLC, c/o Trey Trumbo 659 Randal Wobbe,
Springdale, AR 72764
s
www.healthyarkansas.com
Serving more than one million Arkansans each year