HomeMy WebLinkAbout2006-05-30 - Agendas - Final Faye I
ARKANSAS WATER/SEWER COMMITTEE AGENDA
Meeting Date of May 30, 2006
COMMITTEE: Chairman Kyle Cook; Alderman: Lioneld Jordan, Bobby Ferrell, Robert
Reynolds
COPY TO: Mayor Dan Coody, Sondra Smith, Gary Dumas, Steve Davis, Susan
Thomas, Tim Conklin, Jeremy Pate, Ron Petrie, Shannon Jones, Tom
Hubbard
FROM: David Jurgens, Water and Wastewater Director
A meeting of the Fayetteville Water and Sewer Committee is planned for y Ad, 2006, at 6:00
PM, Room 326, Fayetteville City Hall. Proposed topics include:
1 . Approval of the Minutes of of March 14, 2006, April 10, 2006 and May 11 , 2006 Water/Sewer
Committee Meetings.
2. WSIP Update.
a. West Side Wastewater Treatment Plant. Under construction by Brasfield & Gorrie.
An update will be distributed at the end of this week.
b. Subproject WL-5, Force Mains from Hamestring Lift Station to West Side WWTP.
Under construction by Garney.
c. Subproject WL-1 and 3, gravity Lines from Old Wire Road to Gregg Avenue, and from
Porter Road to Hamestring Lift Station, combined as one contract. Under construction by Oscar
Renda.
d. Subproject WL-4, gravity Lines and Force Main from Gregg Avenue Lift Station to
Hamestring Lift Station. Oscar Renda is scheduled to begin construction on June 1 , 2006.
e. Subproject EP-1, Noland Plant Renovation. Under construction by Archer Western.
f. Subproject WL-6, Hamestring Lift Station. Bids for WL-6, the Hamestring Lift
Station, were opened May 23, 2006, for the Hamestring Lift Station. This is the 36 mgd facility
that will pump the majority of the water to the West Side WWTP. Unfortunately, there was an
error with an addendum that requires we rebid the contract. The rebid is scheduled for 29 June.
Although the bids were rejected, three bids were received, in the range of $6,200,000.
3. Sanitary Sewer Rehabilitation Project Update.
a. Basin 1-5, 18 & 19 Sewer Rehabilitation Construction. Under construction by T-G
Excavating.
b. Farmington Area. The latest project update from RJN is attached. Final design is
underway for line work, in accordance with the arbitration agreement. The contract change order
for construction phase engineering services (inspection) is in the Council packet for the June 6
meeting, and is attached. The project update letter is also attached. RJN developed the design
under the instructions of "Treat the Farmington system just as you would the Fayetteville system."
Thus, the design includes Priority I, II, and III work identified in the Severn Trent study. Priority III
work was not included in their cost estimate; the study recommended in the cover letter of
October 17, 2002: "Priority 3 rehabilitation recommendations are for defects that are not severe
enough at the present time to warrant repair. However, these defects should be periodically
inspected and repaired if significant deterioration is noted." Fourteen years of rehabilitation
experience, including periodic post construction evaluations up to ten years after construction, has
shown that these repairs must all be executed simultaneously in order to achieve the desired
reduction in inflow and infiltration.
W-S committee 30 May 06.doe
Based on the initial scope and breakout of work shown above, funding for the engineering and
construction, based on the terms of the Arbitration Agreement, is broken down as follows:
COST BREAKDOWN
Fayetteville Farmington
Estimated Cost Estimated Cost Total Estimated
Item Cost $
Engineering 130,305 0 130,305
Point Repairs 303,500 0 303,500
CIPP Lining 100,000 121,920 221,920 (1)
Complete 0 464,875 464,875
Reconstruction
Total $533,805 $586,795 $1,120,600
(1) This does not include the cost of City crews reattaching service laterals.
c. Insituform Term Contract Renewal. Staff expects to bring a contract amendment
forward for Council approval in July.
4. Mr. Lowery Sewer Rate Appeal, Mr. Lowery's information was distributed in the last
Committee meeting.
5. Water Line Cost Share. Waterline Cost Share Agreement: Cost Share with BMW
Investments, LLC in the amount of $14,500 with a contingency in the amount of $1 ,450 for the
upsizing of approximately 860 feet from 8" to 12". This waterline is located along Rupple Road
within the Clabber Creek Subdivision.
6. Water/Sewer Rate Study Status.
7. Water And Sewer Ordinance Update. Several aspects of our water and sewer ordinances
are out of date. City staff will be reviewing the ordinance in the next few months to bring the
ordinances up to current standards. The areas of change include, but are not limited to:
a. Water Conservation. The drought of the last year caused us to reevaluate our water
conservation ordinance. Staff will be reviewing this ordinance with the intent of updating it and
making it a more phased ordinance that identifies phases of conservation. This will make it more
parallel with actual practice and the ordinances of other cities in the area.
b. Miscellaneous Items. One section in our current ordinance states that "Connections
shall not be made to raw water transmission lines." The City has not had a raw water
transmission line since 1972.
8. Farmington Contract Update. Verbal update to be provided at the meeting.
9. Scheduling the Next Water/Sewer Committee Meeting. Staff recommends the next W/S
Committee meetings be scheduled for 5:30 Tuesday, July 11 , 2006 in room 326.
Attachments: RJN Contract Amendment for Farmington Rehabilitation
W-S committee 30 May 06.doc
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Excellence through Ownership
Project Status Report
City of Farmington
Sanitary Sewer Rehabilitation Project
For Period Ending April 21, 2006
I. The Consultant's Scope
RJN Group, Inc. is responsible for reviewing the data from the Severn Trent, Inc. SSES Study of
the City of Farmington Wastewater Collection System and preparing plans and specifications for
the repairs listed in the SSES report. The project may also include additional field investigations
as necessary to supplement the Severn Trent data.
II. Progress To Date
RJN has completed the review of the manhole inspection data from Severn Trent and has also
completed the field investigations necessary to finalize the manhole rehabilitation design.
Construction documents for the manhole rehabilitation has been completed and submitted to the
City. The manhole rehabilitation project was advertised for bids and bids were opened on
May 31, 2005. Award of contract occurred on July 5, 2005 with construction started on July 18,
2005. Construction is now complete.
Flow monitoring site locations were finalized in April 2005 with the installation of flow meters
completed. Data is analyzed.
All CCTV tapes from Severn Trent have been received and analyzed. The following table
summarizes the sewer line repairs identified.
SUMMARY OF REPAIRS
Estimated
Total Length Construction Cost
Item No. of Segments (if) $
Point Repairs 66 NA 303,500
CIPP Lining 22 5,548 221,9201'
Complete Reconstruction 17 3,719 464,875
Total 105 9,267 990,295
I/ Does not include cost of service lateral re-instatement by City of Fayetteville forces.
Design of the sewer line rehabilitation is in progress.
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Excellence through Ownership
III. Schedule Update
It is anticipated that the construction drawings and specifications will be completed by submittal
in July 2006.
IV. Issues of Concern to the Consultant
None
1959 PSR-Farmington-April 21,2006
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April 21, 2006
Mr. David Jurgens, P.E.
Water and Wastewater Director
City of Fayetteville
113 W. Mountain St.
Fayetteville, AR 72701
Subject: Farmington Sanitary Sewer Rehabilitation
Dear Mr. Jurgens:
Enclosed please fmd a requested amendment for the above referenced project. The amendment is
requested to provide additional design services and resident engineering services during construction. As
stated in the November 1, 2004 agreement "The City of Fayetteville and RJN Group, Inc. recognize that
the Scope of Services and anticipated fee may need to be modified as the project progresses and the
required work items are more fully defined and information on the system is compiled." All field work
and review of CCTV tapes is now completed and the full extent of rehabilitation design has been
identified.
It is estimated that the total cost to complete the design is $54,400 and the construction resident
engineering services is estimated at $70,105. Therefore, the total requested amendment amount is
$124,105.
If you should have any questions or require additional information, please call me.
RJN GROUP, INC.
Hugh M. Kelso
Vice President
BMK/kb/1959-01
AMENDMENT NO. 2
TO
AGREEMENT FOR PROFESSIONAL ENGINEERING SERVICES
BETWEEN
CITY OF FAYETTEVILLE, ARKANSAS
AND
RJN GROUP, INC., DALLAS, TEXAS
WHEREAS, On June 15, 2004 the City of Fayetteville, Arkansas (CITY OF
FAYETTEVILLE) and RJN Group, Inc., of Dallas, Texas (RJN GROUP, INC.)
entered into an agreement for engineering services in connection with the
planning, design, permitting, construction, operation, maintenance, management
and financing of the Fayetteville Wastewater System Improvement Project, and
in particular the Collection System Improvements related to the Unites States
Environmental Protection Agency (USEPA) State and Tribal Assistance Grant
Program (PROJECT), and
WHEREAS, RJN GROUP, INC. has proceeded with these services in
accordance with the scope set forth in the agreement, and
WHEREAS, CITY OF FAYETTEVILLE requests that the scope of RJN GROUP,
INC.'s services be amended and increased to include additional design and
construction resident engineering services for the Farmington Sewer
Rehabilitation Project (FARMINGTON PROJECT), the basic nature, extent and
schedule for the services being detailed in Attachment Number 1 , which forms a
part of this amendment; and
WHEREAS, RJN GROUP, INC. agrees to provide the amended scope of
services for the FARMINGTON PROJECT on a cost plus fixed fee basis with an
upper limit of costs of one hundred twenty-four thousand, one hundred five
dollars ($124,105.00);
NOW THEREFORE, in consideration of the mutual covenants and agreements
herein contained, CITY OF FAYETTEVILLE and RJN GROUP, INC., the parties
hereto, stipulate and agree that the Agreement for Engineering Services dated
June 15, 2004, is hereby amended in the following particulars:
SECTION 6-PAYMENTS TO ENGINEER is amended to read as follows:
For the scope of services set forth in the original PROJECT agreement for
$226,978.00, plus the services set forth for the FARMINGTON PROJECT in
Amendment No. 1 for $175,000.00, and additional services contained in this
Amendment No. 2 for $124,105.00, CITY OF FAYETTEVILLE shall authorize
RJN GROUP, INC. to provide the stipulated scope of services for a
not-to-exceed maximum fee of FIVE HUNDRED TWENTY-SIX THOUSAND,
EIGHTY-THREE UNITED STATES DOLLARS (US $526,083.00).
For purposes of progress payments and accounting, RJN GROUP, INC. shall
maintain separate accounting and billing for the original services of the
PROJECT and for the amended scope of services for the FARMINGTON
PROJECT.
All other provisions of the original agreement remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Amendment to be
duly executed this day of , 2006.
CITY OF FAYETTEVILLE ARKANSAS RJN GROUP, INC.
By: By:
Dan Coody Hugh M. Kelso
Mayor Vice President
ATTEST: ATTEST:
Sondra Smith
City Clerk
ATTACHMENT NO. 1
EXPANDED SCOPE OF SERVICES
Amendment No. 2 to Agreement Dated June 15, 2004
AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN CITY OF FAYETTEVILLE,
ARKANSAS AND RJN GROUP, INC.
SEWER SYSTEM STUDY OF THE
CITY OF FARMINGTON WASTEWATER COLLECTION SYSTEM
The City of Fayetteville and the City of Farmington have entered into an Agreement to complete
specific sanitary sewer maintenance activities in the City of Farmington. The specifics of the
activities are set forth in the approved Settlement Agreement between Farmington and
Fayetteville. The City of Fayetteville retains RJN Group to provide engineering services for the
evaluation, planning, design, bidding and construction assistance of applicable sanitary sewer
maintenance and rehabilitation activities in the Farmington sewer system, hereinafter referred to
as the Project. The extent of the Project includes the City of Farmington's System containing
approximately 121,000 linear feet of sewer and 540 manholes. Improvements to the Town
Branch Interceptor Sewer will be limited in scope to plans for future upgrading/replacement. A
study of the collection system was completed in 2002 by Severn Trent and included manhole
inspection, smoke testing, and television inspection activities. The report for the study included
recommendations for repair of various manhole and sewer line defects identified during the
investigation.
Work completed to date on the project includes the following:
• Review of Severn Trent (ST) Report
• Review of all ST inspection forms and computer printouts.
• Review of all ST CCTV tapes
• Inspection of all manholes
• Smoke testing of selected portions of the system
• Flow monitoring
• Preparation of construction documents for Manhole Rehabilitation
• Bidding and construction assistance for Manhole Rehabilitation
• Development of rehabilitation requirements for sewer mains
• Partial preparation of plans and specifications for sewer main rehabilitation
Amendment 2 services will include completion of the plans and specifications as defined in
Amendment No. 1 Scope of Services and Resident Engineering Services as defined in the
following section.
5/17/2006 A-1
RESIDENT ENGINEERING
RJN GROUP, INC. will provide resident engineering services which will include the following:
A. Resident Engineering
1. Provide the successful bidder(s) with three (3) sets of the contract specifications
for execution and the insertion of the required insurance certificates. Provide the
successful bidder(s) with five (5) sets of the contract documents for construction
purposes.
2. Assist the CITY in conducting a pre-construction conference with the Contractors
by notifying utilities, governmental agencies, and other interested parties, and
answer questions at the conference.
3. Review shop drawings, scheduling, test results, and other submittals which the
Contractor is required to submit.
4. Consult with CITY and act as the CITY's engineering representative in dealings
with the Contractor. Issue instructions of CITY to Contractor and issue necessary
interpretations and clarification of the contract specifications.
5. Provide engineering survey(s) for construction to establish horizontal and vertical
reference points which are necessary for the Contractor to construct the work.
Coordinate the taking of preconstruction photos and surface video taping with the
Contractor as necessary.
6. Provide resident observation for rehabilitation and sewer replacement
construction for general conformance to the contract drawings and contract
specifications. Also provide resident observation of acceptance testing and
restoration work by the Contractor.
7. Review and respond to complaints received by CITY and report any differences
of opinion between the Contractor, ENGINEER and complaining party.
8. Review applications for partial payment with the Contractor for compliance with
contract specifications and submit to the CITY a recommendation for payment.
9. Issue field orders to Contractor after consultation with the CITY. Review any
change orders proposed by the Contractor and provide recommendations to the
CITY.
10. Conduct an on-site review to determine if the projects are substantially complete
and submit to the Contractor a list of observed items requiring completion or
correction.
5/17/2006 A-2
11. Conduct a final on-site review, in the company of the CITY and Contractor, to
verify the projects are fully complete. Submit a recommendation for final
acceptance of the projects to the CITY.
12. Provide the CITY with three (3) sets of black line prints of the record drawings.
13. RJN will not be responsible for the means or sequences of the construction work
or the implementation program for safety of the construction contractor and
subcontractors and it will be stipulated as such in the contract documents.
5/17/2006 A-3