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HomeMy WebLinkAbout2006-03-14 - Agendas - Final Faye ARKANSAS WATER/SEWER COMMITTEE AGENDA Meeting Date of March 14, 2006 COMMITTEE: Chairman Kyle Cook; Alderman: Lioneld Jordan, Bobby Ferrell, Robert Reynolds COPY TO: Mayor Dan Coody, Sondra Smith, Gary Dumas, Steve Davis, Susan Thomas, Tim Conklin, Jeremy Pate, Ron Petrie, Sha on Jones, Tom Hubbard FROM: David Jurgens, Water and Wastewater Director A meeting of the Fayetteville Water and Sewer Committee is planned f M_ arch 14, 2006, at 5:30 PM, Room 326, Fayetteville City Hall. Proposed topics include: 1 . Approval of the Minutes of February 2, 2006 Water/Sewer Committee Meeting. 2. WSIP Update. a. West Side Wastewater Treatment Plant. Construction is underway. b. Subproject WL-5, Force Mains from Hamestring Lift Station to West Side WWTP. Construction is underway. c. Subproject WL-1 and 3, Gravity Lines from Old Wire Road to Gregg Avenue, and from Porter Road to Hamestring Lift Station, combined as one contract. The job includes construction of approximately 30,831 ' of mostly 21-36" gravity sewer main, 116 new manholes, remove and/or abandon 114 manholes, install 2,015' of 36-48" bore and jack, and related work, along Hamestring Creek and Mud Creek. We received four bids on January 24: Oscar Renda $ 7,014,948.00 (low bid) Kraus Const 9,737,357.00 S. J. Lewis 8,169,975.82 Perma Corporation 15,349,406.60 Engineer's Estimate $ 8,765,122.00 This item is on the agenda for the 21 March Council meeting. d. Subproject WL-4, Gravity Lines and Force Main from Gregg Avenue Lift Station to Hamestring Lift Station. The contract includes construction of approximately 24,751 ' of 8-48' gravity sewer main (mostly 48"), 3,876' of 30" force main, 74 new 6' and 4' diameter manholes, 2,188 of 48 - 72" encasement, and related work along Clabber Creek. We opened January 31 : Oscar Renda $ 10,441 ,319.20 (low bid) S. J. Lewis 10,492,508.82 Kraus Const 11 ,870,598.00 Garney Companies 12,148,192.50 John Plott Company 14,870,598.00 Engineer's Estimate $ 13,503,435.00 This item is on the agenda for the 21 March Council meeting. c. Backup Power Generator Alternatives. Staff evaluation continues. d. Easement Status Update. Verbal update to be provided at the meeting. e. WSIP Property Potential Sale. Ozarks Electric Cooperative is interested in purchasing approximately five acres adjacent to the West Side WWTP for a future electrical substation location. Ozarks has a major (69 Kv) transmission line crossing the site. ANRC is still evaluating the possible purchase of some portions of the 300 acre site for wetlands banking. They expect to send a proposal to us within the next four weeks. 3. Sanitary Sewer Rehabilitation Project Update. W-S committee 14 Mar 06.doc a. Basin 1-5, 18 & 19 Sewer Rehabilitation Construction. We opened bids January 19: T-G Excavating $ 2,223,022.00 (low bid) Heller Company 3,674,173.00 Kraus Const 4,450,786.00 Engineer's Estimate 2,987,030.00 T-G has completed a number of sewer rehabilitation projects for us in recent years, including our manhole rehabilitation in Farmington. This item is on the agenda for the 21 March Council meeting. b. Farmington Area. Manhole rehabilitation is complete. Final design is underway for line work, in accordance with the arbitration agreement. c. Insituform Term Contract Renewal. Staff expects to bring a contract amendment forward for Council approval in April. 4. Goshen Water Tank and Fire Protection. Goshen has requested Fayetteville upgrade the water system serving Goshen and eastern Fayetteville by adding storage to this area in order to provide fire protection in Goshen. In their request, they offered to provide $150,000 to help fund these improvements. Several citizens and developers are actively working to help make this effort happen. A copy of their letter of request is attached. 5. Lierly Lane Subdivision. Blind Squirrel LLC is developing the area on Lierly Lane near Hughmount Road. They are requesting approval to connect to the City's sanitary sewer system. The development is approved for a STEP sewer system. Their letter requesting this approval is attached. 6. Beaver Water District Negotiations. The proposed agreement between the BWD and the City of Fayetteville is attached. It is the result of months of negotiations between the two parties, and has the specific objective of reducing the nutrient (phosphorous) loading to Beaver Lake. In order to meet the requirements stated in our draft NPDES permit, this agreement will have to be signed by both parties prior to 31 March 2006. Thus, item is on the agenda for the 21 March Council meeting. 7. Farmington Contract Update. Verbal update to be provided at the meeting. 8. Scheduling the Next Water/Sewer Committee Meeting. Staff recommends the next W/S Committee meeting be scheduled for Tuesday, April 10, 2006 at 5:30 in room 326. Attachments: Goshen Letter dated January 27, 2006 Memo defining the current fire hydrant status on Highway 45 dated 9 March 2006 Lierly Lane Sewer Service Letter dated March 2, 2006 Beaver Water District Agreement with cover memo W-S committee 14 Mar 06.doc of oosy A� CITY OF GOSHEN RECEIVED P.O. Box 7 JAN 3 0 2006 Goshen, Arkansas 72735 479-442-9128(City Hall) CITY OF FAYETTEVILLE 479-442-9181(Fax) MAYOR'S OFFICE January 27, 2006 Mayor Dan Cood Y (C OUPO Fayetteville City Administration Building 113 West Mountain Fayetteville, AR. 72701 Dear Mayor Coody: Most of the residences in Goshen and almost all of the new developments in Goshen are serviced by the Fayetteville Water Department. The existing infrastructure however does not provide adequate water for fire protection under the Arkansas Fire Code. It's our understanding that there are no plans for an upgrade of the water system in the near future. It's further our understanding from the presentations by Dave Jurgens that adequate flowage could be provided through the existing lines with the erection of an additional water tank on Slaughter Mountain. While no concrete estimate as to the cost of such a venture exists, a reasoned "*guesstimate" is $1.00 per gallon of tank size. It's further "guestimated" that a 300,000 gallon tank would be required. While the city of Goshen has no ownership interest in the water system, we recognize a responsibility to our residents to attempt to assist in the upgrade of the system now. Therefore, the City Council of Goshen has authorized me to ask the city of Fayetteville to consider upgrade of the water system servicing Goshen by erecting a water tower on Slaughter Mountain. The Goshen council has further resolved to pay up to $150,000 of the $300,000 estimated cost. The tank would not only benefit Goshen residents but others serviced by the Fayetteville Water Department as the addition of the tank would strengthen the water system for Fayetteville residents on the East side of town. We ask that the city of Fayetteville consider our cost sharing proposal to begin an immediate upgrade of the water system so more of Fayetteville's water customers can enjoy the security of adequate fire protection. We thank you and the Fayetteville City Council for any consideration and accommodation that can be provided. Sinc, rely, Andy 'B hell Mayor, City of Goshen pc: Charles Harwell, City Attorney Jamie Boyd John Meek Max Poye Dick Seddon Chuck Huskey Joe Benson Farah Ferguson, City Clerk e Tayve eve le ARKANSAS WATER AND WASTEWATER DEPARTMENT DEPARTMENTAL CORRESPONDENCE TO: Mayor Dan Coody FROM: David Jurgen, Water and Wastewater Director DATE: 9 March 2006 SUBJECT: Fire Protection Along Highway 45, Goshen The conditions of this memorandum apply to all fire hydrants on water mains that exist along or branching off from the 12" main on Highway 45 between Cam Court and Wyman Road. These requirements were identified in a 28 February, 2005 memorandum from myself to the City of Fayetteville City Attorney, attached. All water system gate valves shall be fully opened. All fire hydrants shall have locking mechanisms installed such that the 4%Z" pumper or steamer nozzle cannot be opened. These locking mechanisms will not restrict the 2 %" nozzles, which may be used at any time for an appropriate purpose (with a temporary meter issued by the City of Fayetteville or for a fire emergency). The locking mechanisms shall be purchased by the developer for any new developments, but shall be installed and locked by City employees. All keys shall remain in the possession of the City of Fayetteville Water and Sewer Department. No keys shall be given to the Fire Department. Hydrant spacing in new developments is such that adequate fire protection is available from hoses attached directly to the 2 '/2" nozzles. Fire flows from the 2 %2" nozzles is adequate for residential fire protection. This restriction is required to protect the water system from the potential of catastrophic damage. There is a significant risk of destruction of the 12" water line running along highway 45 if a pump is placed on that line that causes significant pressure loss in the higher elevations in the west end of the Goshen City limits, eastern areas of Fayetteville, and the unincorporated areas between. The type of damage could cause the entire Goshen area to be without water for weeks while the line would be replaced. Temporary meters that are set on fire hydrants shall be allowed only if the meter is 2" or smaller. Goshen Fire Prot Memo Mw06-01.doc March 2, 2006 Mr. David Jurgens P.E. Water/Wastewater Director City of Fayetteville 113 W. Mountain Fayetteville, AR. 72701 Re: Lierly Lane As you know, we have tried several times to secure the approval of the Water And Sewer committee to attach this development to the city wastewater system. The development on Lierely Lane has been developed in strict accordance with all applicable city requirements. In addition, while the development anticipates the use of a STEP system, the developer, along with all key city staff, would prefer to tie on to the readily available city system. As you are aware, the discussions, at council level, of significant annexations of all or part of the city planning area increases the likelihood that this area will be within the city in the near future. What none of us want or need is the creation of a STEP decentralized system that, at some time in the future, will be surrounded by the city. It is also possible that the city in the near future will likely find it necessary to assess some level of surcharge against all users to support the necessary completion of the Westside plant. This area, if allowed to connect, would be a contributor to this effort. In addition, the State Health Department has expressed concern over the use of a STEP system when a connection to a POTW is readily available. Finally, we will, on receipt of our final plat, pursue annexation of the referenced property. We are again asking that the Water and Sewer Committee place this item on the agenda for discussion. It comes with a plea for your continued support of this request for connection. In closing, please be aware that we appreciate the time and effort that you put into what is an increasingly tough and challenging job. Sincerely, JSP on behalf of Hugh Earnest, on behalf of Blind Squirrel LLC EC Consulting 6 City Council Meeting of March 21, 2006 CITY COUNCIL AGENDA MEMO To: Fayetteville City Council Thru: Mayor Dan Coody Fayetteville Sewer Committee From: David Jurgens, Water and Wastewater Director U Date: March 8, 2006 Subject: Approval of an agreement between the City of Fayetteville and Beaver Water District pertaining to protection of and nutrient reduction in the Beaver Lake Watershed. RECOMMENDATION Fayetteville City Administration recommends approval of an agreement between the City of Fayetteville and Beaver Water District (BWD) pertaining to protection of and nutrient reduction in the Beaver Lake Watershed. BACKGROUND Because it is the sole source of drinking water for all of Northwest Arkansas, the City and BWD recognize that protecting the water quality in Beaver Lake is extremely important. The purpose of this agreement is to achieve a net reduction of the load of Total Phosphorus (TP) into the Lake. The City has for several years taken a proactive role in minimizing the discharge of pollutants; especially phosphorus, into both the White and the Illinois Rivers. BWD has implemented a proactive source water protection program emphasizing reducing the nutrient and sediment loads. Recognizing that there are both point and nonpoint sources within the watershed, both parties agree that there are substantial opportunities to protect Beaver Lake through nonpoint source pollution reduction projects. DISCUSSION The modifications underway to the City's wastewater system could result, over time, in a doubling of the discharge of treated effluent into the White River. Due to concerns over the potential increases in nutrient loading into Beaver Lake, the Arkansas Department of Environmental Quality has proposed reducing the City's NPDES Permit discharge limit for TP from 1 .0 to 0.5 mg/l. Recognizing the City has a track record of maintaining the concentration of treated effluent below 0.5 mg/l, and that the more stringent limit of 0.5 mg/I would cause significant additional costs to the City while providing minimal benefits to water quality, this agreement proposes a series of actions that will allow the City to maintain its current NPDES discharge limit of 1 mg/I TP in exchange for partnering with BWD to reduce nonpoint sources of TP within the watershed. In essence, the agreement demonstrates the City's and BWD's commitment to show reductions of TP from nonpoint sources sufficient to offset the increased loading from the treatment plant allowed by the more liberal NPDES limit. BUDGET IMPACT The agreement commits the City to use $200,000 per year for implementing nonpoint source reduction projects, 75% of which will be new funding or existing funding modified to address nonpoint source TP reduction. Any expenditures under this agreement will be subject to the City's normal purchasing approval process. The first year's expenditures are recommended to be made under the WSIP budget; following years expenditures shall be included in the stormwater program budget. BWD Agreement CCMemoMaft.doc Agreement between Beaver Water District and the City of Fayetteville for the Protection of the Beaver Lake Watershed The City of Fayetteville (the City), and Beaver Water District (BWD) both recognize that protection of the region's water supply is of extreme importance to Northwest Arkansas. The purpose of this agreement is to achieve a net reduction of the load of Total Phosphorus (TP) into Beaver Lake. The City has for several years taken a proactive role in minimizing discharge of pollutants, especially phosphorus, into both the White and the Illinois Rivers. Because it is the sole source of drinking water for all of Northwest Arkansas, the City recognizes that the quality of water in this resource must be protected. Also recognizing the need to protect the source water for the region, BWD has implemented a proactive source water protection program emphasizing reduction of the load of nutrients and sediments into the Lake. Recognizing that there are both point sources and nonpoint sources within the watershed both parties agree that there are substantial opportunities to protect Beaver Lake through nonpoint source pollution reduction projects. The city of Fayetteville has proposed modifications to the Noland Wastewater Treatment Plant. These modifications will result in a doubling over time of the discharge of treated effluent into the White River, a tributary of Beaver Lake. Because of concerns over increases in nutrient loading into Beaver Lake the Arkansas Department of Environmental Quality has proposed a discharge limit for total phosphorus on the City's NPDES Permit of 0.5 mg/l, a reduction from the City's current limit of lmg/l. Recognizing that the City has a track record of maintaining the concentration of treated effluent below 0.5 mg/1 and that the more stringent limit of 0.5 mg/I would cause significant additional costs to the city, BWD and the City have proposed a series of actions that will allow the City to maintain its current NPDES discharge limit of 1 mg/I TP in exchange for the City conducting a program to reduce nonpoint sources of TP within the watershed. In essence, the agreement is based on the City's and_BWD's commitment to show reductions of TP from nonpoint sources sufficient to offset the increased loading from the treatment plant allowed by the more liberal NPDES limit. In order to accomplish the stated objective, the following actions have been agreed to by both parties. • Both parties have agreed that the hiring of a nationally recognized consultant for the express purpose of preparing a nutrient reduction plan for the city will be the first task to be accomplished. The nutrient reduction plan will evaluate sources of phosphorus within the Beaver Lake watershed and the City of Fayetteville including both point and nonpoint sources. The plan will then identify actions that may be taken to reduce the TP load from nonpoint sources, the potential TP load reductions from those actions, and methods for documenting that the reduction is achieved through modeling or monitoring. Finally, the plan will evaluate the potential of successfully meeting the stated goal of this agreement on watershed protection through nonpoint source TP management. The consultant conlract will be the responsibility of the City. A representative of Beaver Water District will be appointed to serve on the City's selection committee for the consultant. • The City will optimize operation of the Noland Treatment Plant to achieve effluent discharge at or below 0.5 mg/I TP on an annual average. • The allowable annual load of TP discharged to the White River should be no more than 9.49 tons. • The allow load of TP from July 1 — October 31 of each year will be no more than 2.85 tons. • The average daily load of TP from July 1 — October 31 will be no more than 46.7 lbs. The maximum daily load of TP from the plant during the July I — October 31 period will be no more than 93.4 lbs (11 .2 MGD*I mg/I*8.34 lbs/gal). • The City will review city codes and ordinances for opportunities to improve nonpoint source controls. Examples of revisions that may be possible are requiring dedication of FEMA floodway as riparian buffer easement, encouraging use of riparian areas in fulfillment of greenspace requirements, requiring storm- water treatment facilities, and requiring pervious pavement in critical areas. • The City will report monthly to BWD the discharged loads of TP from the Noland Treatment Plant. • The City initially agrees to use $200,000 per year for implementing nonpoint source reduction projects. This figure will be renegotiated after completion of the consultants report on potential actions and reductions. • No less than seventy-five percent of the funds expended toward this agreement will be new funding or existing funding modified to address nonpoint source TP reduction. "In-kind" contributions will not be counted toward the total, unless those contributions directly address nonpoint source TP reduction and are above and beyond current activities of the City. • Both parties are encouraged to seek other sources of funding to leverage the expenditures made in implementing this agreement. • BWD is currently expending in excess of$200,000 annually in its watershed protection program through watershed and in-lake monitoring and modeling, public awareness, information/education, land acquisition, and policy development. BWD will continue to fund its source water protection program at a minimum of the current level for the life of this agreement. • BWD will formally request the City implement a stormwater management utility under existing state law. Said stormwater utility shall put in place a fee-based system that will be used as appropriate to fund projects to reduce nonpoint source pollution within the city. • BWD will continue to work with other jurisdictions within the Beaver Lake watershed with the intent of implementing a watershed wide comprehensive source water protection plan. The City and.BWD will meet quarterly to review progress made by both parties in achieving the goals of this agreement. Both parties recognize that, at certain times extreme environmental conditions will make it impossible to meet some or all of the goals (discharge concentration and mass) stipulated in the agreement. While it is not the intent of this document to specify actions that are to be taken in fulfillment of the agreement, the following are examples of projects that may be undertaken: • Secure developmental control of riparian buffers in the City along the White River and tributaries. Such control may be through conservation easements or fee simple ownership. • Restoration of degraded stream reaches within the City of Fayetteville area in the White River watershed. • Protection of native wetlands within the City of Fayetteville located within the White River watershed. • Upgrade storm-water facilities in existing developments with post development practices including storm-water retrofits and elimination of illicit discharges. • Require repair of failing septic systems or connection to publicly owned treatment works when legally accessible. • Sponsoring group specific information/education programs for homeowners, commercial property owners, engineers, contractors, developers, builders, landscape contractors etc. on reduction of nonpoint source pollution with an emphasis on nutrient control. Dan Coody: Date John Lewis: Date Mayor, City of Fayetteville President, Beaver Water District Board Sondra Smith: David Short: City Clerk, City of Fayetteville Secretary, Beaver Water District Board